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Home My WebLink About8.F.1. Results of City Hall Feasibility Study Consent Business 8. F. 1. SHAKOPEE TO: Mayor and City Council FROM: Kris Wilson, Acting City Administrator DATE: 04/07/2015 SUBJECT: Results of City Hall Feasibility Study (B) Action Sought The Council is asked to receive the results of the City Hall Feasibility Study and provide direction for any further action or next steps, if desired. Background In July of last year the City Council authorized the hiring of architectural firm BKV Group to conduct a City Hall feasibility study. The study was to look at the City's space needs now and into the future and estimate the costs of remodeling or adding on to the existing City Hall building versus constructing a new City Hall building attached to the Police Station. An executive summary of the study report is attached. Representatives of BKV Group will be in attendance at the Council meeting to present the results and answer any questions Council might have. Relationship to Vision This item relates to Goal B: Positively manage the challenges and opportunities presented by growth, development and change. Requested Action The Council is asked to receive the results of the City Hall Feasibility Study and provide direction for any further action or next steps, if desired. Attachments: City Hall Feasibility Study Summary Report Planning Objectives: • Single public access point • Improved security and sight lines to the main entry. • Accessible restrooms on the first floor. • Council Chamber is designed to be a flexible and functional space without obstructions • Appropriate space utilization • Development related City services are all located at City Hall creating a single location providing a"one-stop shop"customer service experience and increased staff efficiency. • Review spatial requirements to accommodate the long-term needs of the City • Staffing/Operational Efficiency City Hall Plan Options Option A • Remodel existing City Hall building without adding on to the existing building Option B • Remodel existing City Hall building with addition to second level • Consolidate to a single public entrance on Holmes Street Option C • Build a new City Hall building adjacent to the Police Station Option D • Build a new City Hall building at the existing City Hall site . __ 404,040 z T. ry WI ._, x City of a'ko p e e, MN B K V G R O U P City Hall Plan Optionsliliyy, 04102/2015 Project#: 1087.07 St I AKOPE E I + TAR 1 City Hall - Option A s o 3 I 1 Pros: 1 • Improves security;eliminates issue of public 1 being able to access the basement level 1 undetected from the street entry. 1 • Provides main floor public restrooms. • i • Lower level incorporates locker rooms,IT iINANCE ' • • ,uwsF-s o N training room and larger break room. 1(PROGRAM'.3051 SF) I 1 Cons: I Ev i � • IT workspace is located in lower level;space 1 I STAIR•A lacks access to daylight M J • Finance is split into two areas with a portion ' on level one and level two. • Engineering Department is not located within City Hall building creating staff Plan-Level 2 ®s inefficiencies and possible negative customer service perspective • Public entry is at public parking lot,no public access will be available from Holmes Street. • Location lacks integration with Public NEW>VNOLMI f STAffENTRE Works and Police Department creating staff STAR re inefficiencies. NENNANMGPS \ • Remodel requires phased construction. ST RC' T • Limited parking available and lack of au dedicated City Hall parking. NOR I PIANYIIG. IBUILDING IN3PEGTpNS I I (PROGRAM 3980 SP) O D3RMM3010 SP) COUNCIL Estimated Cost: I - CHAMBERS (PROGRAM 3300 SF1 I Construction Cost Estimated Construction Cost $3,000,000 FINANCE Estimated Asbestos Abatement $80,000 (PROGRAM'.700 SF) - _-- -- - SERVICE COUNTER CONTROL RN Site Work $100,000 I MEETING R; PUBLIC aRr • ar 4.••: •- i•• ••:,•-• '..k,III( STAIR./ LOBBY L /00 Total Estimated Construction Cost $3,780,000 Soft Cost Moving Cost $50,000 Temporary Leased Space(10 months) $200,000 Plan-Level I ®s A/E Fees.FF&E.Reviews.Printing.Etc. $800.000 Total Estimated Project Cost $4,830,000 BOILER RM. 4 Si IR C' E OFFICES PNNACV RD E ARCHIVE MECHAMCAL STORAGE • qM. • • • • Ii iRM19lG UNE%LAVATEO MEN'S T PM. • LOCKER L NtaI�MS ,: RESeaaou' ...._......_._... • s 1 STOLG MIENS` 3ESTR00 OCNE0. f) BREAK PM. EOUIP. 1 EL"', ELEV. I OBEY FAOIEIRES ELFLTpNS c•Lra L ELEC. .� STORAGE SPACE ORAL£ ' STAR (MOGRPH:w15P) r STAR'9' Plan-Basement ®s 1 City of Shakopee, MN 1 B K V G R O U P City Hall Plan Options 09IO2/20I5 Project#: 1087.07 1 St 2 1 City Hall - Option B STAR D' � i I S F -t_. Pros: •sruR+: Improves security; eliminates issue of LOBBY warm RAI public being able to access the basement SERVICE COUNTER Li level undetected from the street entry. • Provides main floor public restrooms. ADMINISTRATION FINANCE 1 1 • Lower level incorporates locker rooms,IT MO∎PROGRAM'. B SFI (FROGRA%M SF) '1 training room and larger break room. RODE AREA --.. ,,j • All departments are allocated space to meet their future program needs. • Meeting rooms are provided on the first �/\' �� r and second floor VII IMSEyFE%^..I IT TOL. TOILET sat (PROGRAM RR SF) Cons: _.STAIR..._.. I • An addition is required on the second floor to meet programmed space needs. The roof will need to be removed in this area of the building to accommodate Plan- Level 2 ®r structural modifications for the addition. • Building will need to be vacated for construction. Alternate workspace would r PUBLIC ENTRY need to be identified for the City Hall NENNN�M staff during construction. S AR.G N.' • Location lacks integration with Public ESNBULE NENYARD..�� NEVI .... Works and Police Department creating Y UP STAIR.-CN MEETING �_�-� - staff inefficiencies. IR • Limited parking available and lack of IIII dedicated City Hall parking on site. REST.RM SERVICE COUNTER COUNCIL """-- CHAMBERS STAFF IPROGRAN.]XOSF) TOILET, RES.RM • I I DEPT,OF OEN£LOPYF INFRASTRUCTURE Estimate Cost: (PROGRAM'5143 SF) CONTRA RN „ RK OOLN Construction Cost . . Estimated Construction Cost $4,900,000 Elfl STAFF Estimated Asbestos Abatement $80,000 TOILET L NG RM SECURE i Site Work $1 20,000 ' LOBBY STNR 9 I STAIR '• Construction&Design Contingency $700.000 Total Estimated Construction Cost $5,800,000 `-STAFF Soft Cost Moving Cost $50,000 Plan -Level I ®S Temporary Leased Space(I 0 months) $200,000 A/E Fees.FF&E.Reviews.Printing.Etc. 5900.000 Total Estimated Project Cost $6,950,000 NEW - E BOILERRM. e gm,1 A f hil E..... STORAGE STORAGE •MECHANICAL • • • nTRU✓RSIi Ru. LENS M. UNEKCAVATE 5 LOCKER STROOE RESTPGOM� • LVOUENS ^uENS STORAGE LOCKER IESRiCO� • BREAK ROOM ETU 0 EL BY FMJ TLc., —{ STORAGE LOBBY ELEC. STORAGE T STORAGE SPACE ' I j IPROGRAM:KASE) f - STAIR'A' STARS Plan -Basement ®s a City of Shakopee, MN i 1 BRKV City Hall Plan Options 04/02/2015 Project 4: 1087.07 3 St IAKOI EE City Hall - Option C RELOCATED ACCESS ROAD Pros: `'".' • Locates all city functions on a single site/ y. campus(City Hall,Police,Public Works) X.t�' y « « « 3 creating a'one-stop shop"for all city 4 t / services. Proposed % • Integrating all services at one location - 11114'�•r benefits customer service and staff Ex mng Leel.l-Lvels) ,.. P X4 t PoX�s�aTTOn y'� h.1. efficiency. • New construction will allow for building t a' to be designed for optimum function and• efficiency. d\ s` • Proposed site allows for future expansion o e� opportunities. �_ t � E � :?• �'% • Current City Hall building can remain fully — __,`. : .-.3 functional until new facility is complete, . - eliminating the need for temporary staff space. Conceptual Site Plan Cons: • Lack of city presence in downtown core. • Undetermined use for vacated City Hall building in downtown. Estimated Cost: Construction Cost: Estimated Construction Cost $5,600,000 Site Work $300,000 Construction&Design Contingency $500.000 Total Estimated Construction Cost $6,400,000 Soft Cost: NE Fees.FF&E.Reviews.Printing.Etc. $900.000 Total Estimated Project Cost $7,300,000 City of Shakopee, MN I B K G R O U P City Hall Plan Options i Plata 04102/2015 Project#: 1087.07 I Si I 4 City Hall - Option D - Q Pros: Continues City Hall presence in .0 downtown core. • Utilizes City Hall site l • All departments are allocated space to N N S. N '� meet their future growth program needs. ! � • Locates Engineering back with Planning , 4 and Building Inspections,improving on the /� _ "one-stop shop"concept .........A - t • New construction will allow for building 11 t to be designed for optimum function and -.-- :nq 4 efficiency. 1 '' Cons: •x; .-,cam Building will need to be vacated for demolition and construction.Alternate• : ‘ workspace would be need to be p Proposed , .a" ' ' cry se ;;'� identified for the City Hall staff during (11,400 sf per Level. ti .'. : construction. + / r ..Q 2-Levels) sa,`` ,t t, %.:- ..., Due to the site size,lack of City Hall ✓ . — parking wilt remain an Issue. `•` rr:a • Existing site does not provide for future expansion. " ,; Estimated Cost: ,_ r€ -- °{� Construction Cost: `. Estimated Construction Cost $6,000,000 ti Building Demolition $150,000 Site Work $250,000 Conceptual Site Plan conatrurtion&Design Contingency $600.000 Total Estimated Construction Cost $7,000,000 Soft Cost Moving Cost $50,000 Temporary Leased Space(10 months) $230,000 NE Fees.FF&E.Reviews.Printing.Etc. $950.000 Total Estimated Project Cost $8,230,000 City of Shakopee, MN B KV G R O U P City Hall Plan Options 04/02/2015 Project#: 1087.07 .5 Si IAKOPEE