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HomeMy WebLinkAbout4.E.1. Quarrly Lake Park Development Timelilne Adjustment Consent Business 4. E. 1. SHAKOPEE TO: Mayor and City Council FROM: Jamie Polley, Parks & Recreation Director DATE: 04/07/2015 SUBJECT: Quarry Lake Park Development Timeline Adjustment (A, B, D) Action Sought The City Council is asked to support the new construction timeline for the development of Quarry Lake Park. Background On December 16, 2014 the City Council approved the final design for Quarry Lake Park and authorized the development of plans and specifications. The anticipated timeline for the construction of Quarry Lake Park bid the park project in March with construction starting in June of 2015. WSB & Associates, Inc. was retained to complete the final design, plans, specifications and bidding documents. Discussion As of March 2015, the plans are 90% complete however a number of items have been identified that need to be worked through before the plans can be finalized. WSB has supplied the City with a list of these items: 1. Architectural: The design for the buildings continue to develop. It is best to wait until the building footprints have been established before proceeding with any more of the site and utility designs. The building design will affect final sizes and locations of utilities, locations of site trails, and the small parking lot configuration. 2. Site Amenities: The architectural design will help determine the character of the site amenities that we choose. It would be advantageous to wait until the building form and materials have taken shape before choosing specific design styles for the site amenities (kiosk, benches, gazebo, etc.). 3. Adjacent Landowners: The City will be working with adjacent landowners to work through the existing off-site impacts to the park site and the responsibility associated for the costs to remedy the issues. This includes dealing with runoff as well as natural water flow patterns. 4. Site Easements: The City and the developer are currently in the process of adjusting easements and land donations related to the park and Outlot C. 5. SPUC: The City is currently working with SPUC on allowing SPUC conduits to be placed within the park. We are still waiting on information from SPUC related to their preliminary design/layout of the conduits. 6. Xcel: WSB is still waiting on additional information from Xcel for the work being completed within the Xcel property for approval (gas line, chain link fence & existing power poles). 7. Construction Projects: We have seen an increase in concrete prices over the past 12-18 months. There are several factors that seem to be related to the increase in prices which includes the reduced supply of fly ash and a couple of large ongoing construction projects that have significant concrete in them (Vikings stadium & a 3M project) which are scheduled to be nearing the end of their concrete work within the next year. Hopefully this results in better concrete availability and pricing next season. 8. Bid Timing: We are reaching the end of the optimal bidding period for this season and feel that in order to get the best pricing that we wait until the outstanding items have been finalized and proceed with bidding over the next winter for a spring 2016 construction start. Based on the complexity of the development of Quarry Lake Park, the number of partners involved and the timing of the construction bidding period, WSB and staff are recommending that the park project continue to be worked on and finalized for bidding to take place at a more appropriate bidding period. It is anticipated that the project will be bid in the late fall/winter of 2015 with construction to begin in early 2016. The Shakopee Prior Lake Waterski Association is still interested in hosting a few ski shows at the park this summer and therefore staff is determining the ability and cost to install the pedestrian bridge yet in 2015 to allow the public to attend the ski shows within having to drive into the undeveloped park. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth development and change. D. Maintain, improve and create strong partnerships with other public and private sector entities. Recommended Action The City Council is asked to support the new construction timeline for the development of Quarry Lake Park.