HomeMy WebLinkAbout4.C.5. Authorize the Execution of a Contract for the RFP Train Safety/Quiet Zone Study Consent Business 4. C. 5.
SHAJK0I'EE
TO: Mayor and City Council
FROM: Bruce Loney, Public Works Director
DATE: 04/07/2015
SUBJECT: Authorize the execution of a contract for the RFP Train Safety/Quiet
Zone Study (A, D, E)
Action Sought
Authorize the appropriate city officials to execute a contract with SRF Consulting
Group, Inc. for a Shakopee Train Safety/Quiet Zone Study.
Background
On December 16, 2014, the City Council approved a motion authorizing the
preparation of a Train Safety/Quiet Zone Request for Proposal (RFP). Previously,
on April 29, 2014 the City Council discussed the possibility of a quiet zone and
decided to move forward.
Staff has prepared a RFP for a Train Safety/Quiet Zone study and sent this RFP to
three consultants. The consultant's that did submit a proposal are as follows:
1. SRF Consulting Group, Inc.
2. SEH, Inc.
3. Bolton & Menk, Inc.
The Railroad Safety Committee consisting of Councilor's Mike Luce and Matt
Lehman, Acting City Administrator Kris Wilson and Public Works Director Bruce
Loney reviewed the RFP's and met to discuss the RFP's. The committee is
recommending SRF Consulting Group, Inc. be selected for the study.
Attached is the proposal which includes the RFP tasks and at an estimated cost of
$31,891.00.
Recommendation
The Railroad Safety Committee recommends that the appropriate city officials enter
into a contract with SRF Consulting Group, Inc. for the Train Safety/Quiet Zone
Study.
Budget Impact
Funds were included in the Mayor & Council budget under miscellaneous
expense for this study.
Relationship to Vision
This supports Goals A, D & E: Keep Shakopee a safe and healthy community
where residents can pursue active and quality lifestyles; Maintain, improve and
create strong partnerships with other public and private sector entities; and Deliver
effective and efficient public services by a staff of well-trained, caring and
professional employees.
Requested Action
Authorize the appropriate city officials to execute a contract with SRF Consulting
Group, Inc. for a Shakopee Train Safety/Quiet Zone Study.
Attachments: Proposal Letter
Proposal Attachment A
Proposal Attachment B
pi E4 DESIGNERS
Consulting Group,Inc.
March 30,2015
Mr. Bruce Loney
Public Works Director
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
SUBJECT: PROPOSAL FOR CITY OF SH.vKoPI E TRAIN SAFETY/QUIET ZONE STUDY
Dear Mr. Loney:
Based on your request, we are pleased to submit this proposal for the City of Shakopee Train
Safety/Quiet Zone Study.
SCOPE OF SERVICES
We propose to carry out the work as described in the attached scope of services and fee estimate
(Attachment B).
SCHEDULE
We will complete this work within a mutually agreed-upon time schedule.
BASIS OF PAYMENT/BUDGET
We propose to be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and
mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a
monthly basis for work performed during the previous month. Payment is due within 30 days.
Based on our understanding of the project and our scope of services,we estimate the cost of our services
to be$31,891.00,which includes both time and expenses.
CHANGES IN THE SCOPE OF SERVICES
It is understood that if the scope or extent of work changes,the cost will be adjusted accordingly. Before
any out-of-scope work is initiated,however,we will submit a budget request for the new work and will
not begin work until we receive authorization from you.
www.srfconsulting.com
One Carlson Parkway North,Suite 150 I Minneapolis,MN 55447-4443 I 763.475.0010 Fax:763.475.2429
An Equal Opportunity Employer
Mr. Bruce Loney - 2 - March 30,2015
City of Shakopee
STANDARD TERMS AND CONDITIONS
The attached Standard Terms and Conditions (Attachment A), together with this proposal for
professional services,constitute the entire agreement between the Client and SRF Consulting Group,Inc.
and supersede all prior written or oral understandings. This agreement may only be amended,
supplemented,modified,or canceled by a duly executed written instrument.
ACCEPTANCE/NOTICE TO PROCEED
A signed copy of this proposal,mailed or emailed to our office,will serve as acceptance of this proposal
and our notice to proceed.The email address is amielke@srlconsulting.com.
We sincerely appreciate your consideration of this proposal and look forward to working with you on
this project. Please feel free to contact us if you have any questions or need additional information.
Sincerely,
SRF CONSULTING GROUP,INC.
Andrew J. Mielke,AICP
Principal
AJM/bls
Attachments: A-Standard Terms and Conditions
B - Scope of Services and Fee Estimate
APPROVED:
By And
Brad Tabke, Mayor Kris Wilson,Acting City Administrator
Date Date
This cost proposal is valid for a period of 90 days.SRF reserves the right to adjust its cost estimate
after 90 days from the date of this proposal.
SRF P15121
S\11.nketitt6 Pnyw,¢drV 201 5 1.etter Pmpo.d[e\PI 5121_V bakopre I'ramShcelyOZ Sint0 3 301,_,'PLAN-
ATTACHMENT A
STANDARD TERMS AND CONDITIONS
The Standard Terms and Conditions together with the attached Proposal for Professional Services constitute the entire Agreement between the CLIENT
and SRF Consulting Group, Inc.("SRF")and supersede all prior written or oral understandings. This Agreement may only be amended,supplemented,
modified,or canceled by a duly executed written instrument.
1. STANDARD OF CARE
a. The standard of care for all professional services performed or furnished by SRF under this Agreement will be the care and skill ordinarily used
by members of SRF's profession practicing under similar circumstances at the same time and in the same locality. SRF makes no warranties,
expressed or implied,under the Agreement or otherwise,in connection with SRF's service.
b. The CLIENT shall be responsible for, and SRF may rely upon, the accuracy and completeness of all requirements, programs, instructions,
reports,data,and other information furnished by CLIENT to SRF pursuant to this Agreement. SRF may use such requirements,reports,data,
and information in performing or furnishing services under this Agreement.
2. INDEPENDENT CONTRACTOR
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and SRF and not for the
benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third
party against either the CLIENT or SRF. SRF's services under this Agreement are being performed solely for the CLIENT's benefit,and no other
entity shall have any claims against SRF because of this Agreement or the performance or nonperformance of services hereunder.
3. PAYMENT TO SRF
Invoices will be prepared in accordance with SRF's standard invoicing practices and will be submitted to the CLIENT by SRF monthly, unless
otherwise agreed. Invoices are due and payable within thirty(30)days of receipt. If the CLIENT fails to make any payment due SRF for services
and expenses within forty-five(45)days after receipt of SRF's invoice thereafter,the amounts due SRF will be increased at the rate of 1-1/2%per
month (or the maximum rate of interest permitted by law, if less). In addition, SRF may, after giving seven days written notice to the CLIENT,
suspend services under this Agreement until SRF has been paid in full of amounts due for services,expenses,and other related charges.
4. OPINION OF PROBABLE CONSTRUCTION COST
Any opinions of costs prepared by SRF represent its judgment as a design professional and are furnished for the general guidance of the CLIENT.
Since SRF has no control over the cost of labor, materials,market condition,or competitive bidding,SRF does not guarantee the accuracy of such
cost opinions as compared to contractor or supplier bids or actual cost to the CLIENT.
5. INSURANCE
SRF will maintain insurance coverage for Workers'Compensation,General Liability,Automobile Liability and Professional Liability and will provide
certificates of insurance to the CLIENT upon request.
6. INDEMNIFICATION AND ALLOCATION OF RISK
a. To the fullest extent permitted by law,SRF agrees to indemnify and hold harmless the CLIENT,their officers,directors and employees against
all damages,liabilities or costs(including reasonable attorneys'fees and defense costs)to the extent caused by SRF's negligent acts under this
Agreement and that of its subconsultants or anyone for whom SRF is legally liable.
b. To the fullest extent permitted by law,the CLIENT agrees to indemnify and hold harmless SRF,their officers,directors and employees against
all damages,liabilities or costs to the extent caused by the CLIENT's negligent acts under this Agreement and anyone for whom the CLIENT is
legally liable.
7. TERMINATION OF AGREEMENT
Either party may at any time,upon seven days prior written notice to the other party,terminate this Agreement. Upon such termination,the CLIENT
shall pay to SRF all amounts owing to SRF under this Agreement,for all work performed up to the effective date of termination.
8. OWNERSHIP AND REUSE OF DOCUMENTS
All documents prepared or furnished by SRF pursuant to this Agreement are instruments of service,and SRF shall retain an ownership and property
interest therein. Reuse of any such documents by the CLIENT shall be at CLIENT's sole risk;and the CLIENT agrees to indemnify,and hold SRF
harmless from all claims,damages,and expenses including attorney's fees arising out of such reuse of documents by the CLIENT or by others acting
through the CLIENT.
Page 1 of 2
(MN Standard Terms and Conditions)
Rev:Shakopee 3/27/2015
9. USE OF ELECTRONIC MEDIA
a. Copies of Documents that may be relied upon by the CLIENT are limited to the printed copies(also known as hard copies)that are signed or
sealed by SRF. Files in electronic media format of text,data,graphics,or of other types that are furnished by SRF to the CLIENT are only for
convenience of the CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk.
b. When transferring documents in electronic media format,SRF makes no representations as to long-term compatibility,usability,or readability of
documents resulting from the use of software application packages,operating systems,or computer hardware differing from those used by SRF
at the beginning of this Assignment.
c. If there is a discrepancy between the electronic files and the hard copies,the hard copies govern.
d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of this data's
creator,the party receiving electronic files agrees that it will perform acceptance tests or procedures within sixty(60)days,after which the
receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the sixty(60)day acceptance period will
be corrected by the party delivering the electronic files. SRF shall not be responsible to maintain documents stored in electronic media format
after acceptance by the CLIENT.
10. FORCE MAJEURE
SRF shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any
cause beyond SRF's reasonable control.
11. ASSIGNMENT
Neither party shall assign its rights,interests or obligations under this Agreement without the express written consent of the other party.
12. BINDING EFFECT
This Agreement shall bind,and the benefits thereof shall inure to the respective parties hereto,their legal representatives,executors,administrators,
successors,and assigns.
13. SEVERABILITY AND WAIVER OF PROVISIONS
Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken,and all remaining
provisions shall continue to be valid and binding upon the CLIENT and SRF, who agree that the Agreement shall be reformed to replace such
stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken
provision. Non-enforcement of any provision by either party shall not constitute a waiver of that provision,nor shall it affect the enforceability of that
provision or of the remainder of this Agreement.
14. SURVIVAL
All provisions of this Agreement regarding Ownership of Documents and Reuse of Documents, Electronic Media provisions, Indemnification and
Allocation of Risk,and Dispute Resolution shall remain in effect.
15. DISPUTE RESOLUTION
If negotiation in good faith fails to resolve a dispute within the thirty(30)days of notice of the dispute,or time period specified by applicable law,then
the parties agree that each dispute, claim or controversy arising from or related to this Agreement or the relationships which result from this
Agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. The parties mutually agree to
a mediator and the mediation will be conducted in accordance with the Minnesota Civil Mediation Act as set forth in Minnesota Statutes,Chapter 572.
No legal or equitable action may be instituted for a period of ninety(90)days from the filing of the request for mediation unless a longer period of time
is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in a location
mutually agreed upon by the parties.The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement,
which agreement shall be enforceable as a settlement in any court having jurisdiction thereof.
16. CONTROLLING LAW
This Agreement is to be governed by the law of the principal place of business of SRF.
17. SITE SAFETY
SRF shall not at any time supervise,direct,control or have authority over or charge of,nor be responsible for,the construction means,methods,
techniques,sequences or procedures,or for safety and security precautions and programs in connection with the work performed by any Contractor
for the Project,nor for any failure of any Contractor to comply with laws and regulations applicable to such Contractor's work,since these are solely
the Contractor's rights and responsibilities. SRF shall not be responsible for the acts or omissions of any Contractor or Owner,or any of their agents
or employees,or of any other persons(except SRF's own employees and consultants),furnishing or performing any work for the Project,except as
specifically outlined in SRF's scope of services.
Page 2 of 2
(MN Standard Terms and Conditions)
Rev: Shakopee 3/2712015
3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 1
ATTACHMENT B
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT: SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO, WORK TASK DESCRIPTION Andrew Rick Lane- David Hutton- Chris Ryan- Left Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hour
Mielke- Quiet Zone Municipal Quiet Zone Traffic Rail Review Technical Iff
Project QAIQC Fnaineer Analyst Analysis and Design Staff
Manager
TASK A MEETINGS AND CONSULTATION
1.0 Coordinate with the City,UP,Scott County,FRA,MNDOT,and 4 - - 8 - - - - 12
other representatives throughout the project to ensure a clear
understanding of the project goals and objectives as they relate to
implementing a quiet zone along the UP mainline through
Shakopee,Minnesota.
2.0 Attend up to three meetings with the City of Shakopee Railroad 10 - - 10 - - - - 20
Safety Committee to present information and gain additional
feedback throughout the project.
a.Meeting 1(Early May):Project kick-off meeting to present
information on the quiet zone review and implementation process
and the rail safety review methodology.Additional information
regarding the project will be collected from the Committee.
b.Meeting 2(Late June):Present the results of the diagnostic team
review.This meeting will cover any questions brought up during the
review and summarize the review team's preferred improvements
and comments at each crossing.
c.Meeting 3(Late July):Present potential crossing and rail safety
improvements for review and comment.Crossing improvements
will be based on the preferred crossing improvements identified
during the diagnostic team review and will also take into
consideration any comments received by the Committee during
3.0 Attend one meeting of the Shakopee City Council to present the 3 - - 3 - -
results of the rail safety and quiet zone study,and to present the
safety improvements recommended by the Railroad Safety
Committee for additional review and comment.
4.0 Prepare meeting summaries for each meeting of the Railroad 2 - - 8 - - - - 10
Safety Committee and the meeting with the Shakopee City Council.
Provide additional materials and documentation for committee
updates as required by the Project Review Panel.
5.0 As necessary,hold three additional meetings with other quiet zone 2 - - 8 - - - - 8
stakeholders such as private landowners,local law enforcement,
and emergency responders to gain additional insight and feedback
on the proposed improvements.
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 2
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT:SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO. WORK TASK DESCRIPTION Andrew Rick Lane- David Hutton- Chris Ryan- Leif Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone )Municipal Quiet Zone Traffic Rail Review Technical Itiff
Protect QA/QC Engineer Analyst Analysis and Design
Manager
Deliverables -Up to three meetings with the City of Shakopee Railroad Safety
Committee.(Due dates noted in Task 2.)
-One meeting with the City of Shakopee City Council.
-Up to three meetings with additional quiet zone stakeholders as
necessary.
-Meeting summaries for all rail safety and quiet zone meetings.
TASK B DATA COLLECTION
1.0 Confirm the extent of the quiet zone(including public,private,and - - - 4 - - - - 4
pedestrian crossings)with the City and prepare a detailed base
map covering the geographic limits of the quiet zone corridor.
2.0 Obtain Federal Railroad Administration(FRA)Grade Crossing - - - 1 - - 1
Inventory Forms for the highway-rail crossings proposed for quiet
zone implementation.Collect information from the Minnesota
Department of Transportation's(MnDOT's)grade crossing
database to supplement the FRA inventory.
3.0 Review the information presented in the crossing inventories as - - - 2 - - - - 2
well as additional crossing information provided by the City to
document the existing conditions and compliance with the FRA's
Train Horn Rule.The FRA grade crossing inventories will be
updated with the 2014 traffic counts provided by the City.
4.0 Train volume and speed information provided in the FRA grade - - - 1 - - 1
crossing inventories will be confirmed with Union Pacific Railroad
(UP)and updated if necessary.
5.0 Review and analyze existing crash data at each of the highway-rail - - - 2 - - - - 2
crossings to determine if there are any consistent crash patterns.
Crash data will be obtained from the Association of American
Railroads(AAR)database provided by the FRA.Additional
information will be obtained from UP representatives and City staff,
if necessary.Special consideration will be given to roadway
intersections near rail crossings to evaluate overall safety impacted
by train movements.This information will inform decisions during
the on-site diagnostic meeting and guide the development of
potential improvement scenarios.
6.0 Make necessary contacts with quiet zone stakeholders and - - - 2 - - - - 2
coordinate the scheduling and preparation for the on-site
diagnostic meeting.Diagnostic meeting attendees may include
representatives from the following organizations:the City of
Shakopee,Scott County,UP,MnDOT.the FRA,and affected
property owners adjacent to the crossings as necessary.
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 3
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT: SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
*****ESTIMATED PERSON-HOURS
TASK NO, WORK TASK DESCRIPTION Andrew Rick Lane- David Hutton- Chris Ryan- Leif Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone Municipal Quiet Zone Traffic Rall Review Technical f
Project OA/QC Rnaineer Analyst Analysis and Design Staff
Manager
7.0 Prepare diagnostic meeting packets for all participants.Each - - - 4 - - - - 4
packet will include the following items:
a.Crossing review forms to allow meeting participants to select
their preferred SSM or ASM crossing improvements and to note
any other unique condition at each crossing
b.Aerial imagery showing the locations of the crossings in the
corridor
c.Individual aerial imagery for each crossing
d.FRA Crossing Inventory Forms for each crossing
e.FRA crash record summary and FRA Crash Reports for the last
five years at each crossing
f.Quiet zone reference sheet including images and descriptions of
each SSM and ASM crossing improvement and a glossary of quiet
zone-related terminology
8.0 Document by field survey each crossing's level of compliance with - - - 4 - - - - 4
minimum FRA quiet zone standards(e.g.,active warning devices,
gates with power out indicators,etc.).Compare field survey
conditions against conditions noted on Grade Crossing Inventory
Forms and depicted on the aerial photographs.Collect roadway
characteristics such as roadway width and the location and
distance to adjacent roadways and access points.
9.0 Convene the on-site field diagnostic meeting to review the study 8 - - 8 - - - - 16
area with appropriate representatives from the organizations noted
above.Consider each crossing's physical characteristics,identify
the appropriate Supplemental Safety Measures(SSMs)or
Alternative Safety Measures(ASMs),and any special and unique
engineering features present.Work to gain consensus from all
parties on acceptable options at each crossing.The diagnostic
team will also be encouraged to review existing pedestrian safety
issues and provide feedback on potential solutions to address any
problem areas.
10.0 Prepare a diagnostic meeting summary documenting the results of 2 - - 4 - - - - 6
the diagnostic meeting,including confirmation that each crossing
(and the corridor as a whole)meets the minimum standards for
quiet zone eligibility.This will also include a summary of the
preferred crossing improvement options identified during the
review.The summary will be emailed to all diagnostic meeting
participants to allow for a final round of commentary before being
finalized.
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 4
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT:SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO. WORK TASK DESCRIPTION Andrew Rick Lane- David Hutton- Chris Ryan- ►.elf Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone Municioal Quiet Zone Traffic Rail Review Technical [f
Protect QA/QC Engineer Analyst Analysis and Design Matt
Manager
Deliverables -Review and update the FRA crossing database for each crossing.
(Due:May 29)
-Coordinate and facilitate a field diagnostic team review of each
crossing.(Due:June 12)
TASK C ANALYSIS
1.0 Prepare up to three quiet zone improvement scenarios for 6 2 4 20 - - - - 32
consideration by the City of Shakopee.Each scenario will use only
improvements identified as appropriate during the diagnostic
meeting.Each scenario will be evaluated to ensure that it meets
the risk reduction criteria necessary to allow for quiet zone
implementation and that it meets the needs the City.Each scenario
will include the following:
a.A risk assessment using the FRA's mandated Quiet Zone
Calculator.SRF will document the quiet zone risk impact at each
crossing from the removal of the routine sounding of horns and the
risk reduction resulting from each crossing improvement.SRF will
work towards creating scenarios that reduce the Quiet Zone Risk
Index(QZRI)to a level below the Risk Index With Horns(RIWH)
threshold.This level of risk reduction will minimize the need for
quiet zone documentation updates by the City in the future.
b.Planning-level layout graphics of the proposed crossing
improvements,including the identified SSM orASM improvements
as well as any additional improvements to adjacent roadway or rail
infrastructure.The proposed crossing improvements will clearly
depict impacts to adjacent property and surrounding roadways,
including roadway and crossing closures.
c.Planning-level cost estimates for the proposed crossing
improvement options presented based on previous quiet zone and
rail safety improvement experience.Cost estimates will be provided
in detail for each proposed improvement.
2.0 Evaluate the impacts to traffic circulation,on-street parking, - - - - 8 - 12 - 20
accessibility,and level of service on adjacent roadways,crossings,
and intersections if crossing closures are used as a potential
improvement option in any of the scenarios.
3.0 Review the safety impacts associated with the potential increase of 4 - - 12 - 16 - - 32
train speed from 10 mph to 25 mph and the proposed safety
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 5
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT:SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO, WORK TASK DESCRIPTION Andrew Rick Lane- Pavid Hutton- Chris Ryan- J...eif Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone Municipal Quiet Zone Traffic Rail Review Technical
Project QAIQC Engineer Analyst Analysis and Design Ita
Manager
4.0 Optional task:If the City desires,SRF will coordinate with Braun The costs associated with this task are not included in this proposal and will be be determined at a later date as necessary. 0
Intertec as a sub-consultant to analyze the vibrational impacts of
the increased train speeds on adjacent properties and structures.
This analysis would include the monitoring of two to three
structures over the course of a week in order to develop a baseline
vibration level.The potential increase in vibrational impacts would
be estimated by measuring vibrations at different locations where
the trains are already travelling at approximately 25 mph.
Alternatively,the additional vibrations could be estimated based on
a review of the existing literature on vibrational impacts from trains.
The exact scope of this task would be determined at a later date if
the City wishes to pursue it.
5.0 Review the operational impacts associated with the potential - - - - 8 - 8 - 16
increase of train speed from 10 mph to 25 mph.This will include a
review of the impacts to rail and vehicular traffic at each crossing
including a review of the change in average vehicle delay.
6.0 Attend a meeting of the Railroad Safety Committee and present a Hours for this task are included in Task A:Meetings and Consultations 0
summary of the crossing improvement scenarios and additional
safety improvement recommendations for review and comment.
The crossing improvement scenarios and safety improvement
recommendations will be compatible with the quiet zone
improvements so that they allow the City to proceed with quiet zone
implementation if so desired.The conceptual layouts and
preliminary cost estimates will be revised to reflect comments
received.
Deliverables -Up to two meetings with the City and Union Pacific Railway staff
to discuss increases in train speed. Summarize meeting results as
part of this effort.(Due:As Necessary)
-Preliminary concept layouts of proposed improvements required
for implementing the quiet zone as well as those required for
potentially increasing the train speed.(Due:July 31)
-Preliminary cost estimates for the proposed improvements.
Estimates related to the quiet zone will be presented separately
from the improvements related to the increase in train speed.(Due:
July 31)
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 6
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT: SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO. WORK TASK DESCRIPTION Andrew Rick Lane- Pavld Hutton- Chris Ryan- Leif Garnass- Aaron Vacek- Misc, Misc.Clerical Total Hours
Mlelke- Quiet Zone Municipal Quiet Zone Traffic Rail Review Technical
protect, QAIQC }:ngineet Analyst Analysis and Design Zsifi
Manager
TASK D PUBLIC INVOLVEMENT
1.0 Present the findings of the Shakopee Train Safety and Quiet Zone Hours for this task are included in Task A:Meetings and Consultations 0
study to the Shakopee City Council.Respond to public questions
and concerns at the Shakopee City Council meeting.This task is
assumed to occur at the City Council meeting noted in Task A.
2.0 Prepare a two-sided single-page handout summarizing the FRA's 2 - - 4 - - 8 - 14
Train Horn Rule,an overview of the quiet zone process,and
additional items pertaining to quiet zones and rail crossing safety in
Shakopee.This information will be provided to the City in electronic
PDF format.The City will be responsible for distribution of the
handout.
3.0 Assist with the handling of public questions about the quiet zone - - - 6 - - - - 6
process throughout the project.It is assumed that SRF will not
handle these questions directly and will assist the City in an
advisory capacity.
Deliverables Two-page handout summarizing the FRA Train Horn Rule and
additional aspects of the Shakopee train safety and quiet zone
study.(Due:May 22)
TASK E RECOMMENDATIONS
1.0 Recommend a set of crossing Improvements based on the 2 - - 4 - - - - 6
scenarios presented in the Analysis portion of the study and the
feedback received by the Railroad Safety Committee.Potential
crossing improvements may include,but are not limited to,four-
quadrant gates,crossing closures,and one-way street pairs.The
recommendations may include crossing improvements from one or
more of the scenarios presented.Complete a final risk assessment
to document that the recommended improvements will reduce risk
sufficiently to allow for the implementation of the quiet zone.
2.0 Recommend additional safety improvements based on the results 2 2 - 4 - - - - 8
of the operations and safety review.Examples of these additional
improvements include fencing,sight line maintenance,and
pedestrian considerations such as improvement sidewalks or
pedestrian gates.
3.0 Propose a timeline documenting the potential for phased 1 - - 2 - - - 3
implementation of one or more quiet zones if the City decides to
incorporate the quiet zone in multiple stages or if the City
determines that more than one quiet zone is desirable.
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3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 7
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT:SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO WORK TASK DESCRIPTION Andrew flick Lane- pavid Hutton- Chris Ryan- Leif Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
JNielke- Quiet Zone JNunicioai Quiet Zone Traffic Rail Review Technical !
Protect QA/QC Engineer Analyst; Analysis and Design Matt
JNanaaer,
Deliverables Presentation to the City Council on the recommended safety
improvements necessary for quiet zone implementation and to
address safety concerns caused by an increase in train speed.
(Due:August 14)
Timeline and phasing plan for implementation of the quiet zone(s)
(Due:August 14)
TASK F REPORT
1.0 Prepare a Draft Final Report summarizing the information collected 4 - - 24 - - - 2 30
in the previous tasks,the various crossing improvement scenarios,
any feedback received from the public and/or City staff,and the
Final recommendations for crossing improvements and any other
associated safety improvements.The report will include the
following information:
a.Background information on the crossings included in the quiet
zone and train safety study.
b.Overview of the quiet zone process,including how a quiet zone
is implemented,a review of the minimum quiet zone requirements,
the types of safety improvements that are permitted,and the
process to obtain an FRA-approved quiet zone
c.A review of the results of the Diagnostic Team Review
d.Description of the various crossing improvement scenarios
developed during the study.
e.Conceptual layouts and estimated costs for each crossing
improvement.
f.Detailed risk assessment worksheets generated using the FRA's
Quiet Zone Calculator.
g.Estimated timeline for quiet zone implementation as well as the
2.0 Submit the Draft Final Report to the City for review and comments. - - - - - - - - 0
3.0 Coordinate with the City to review the Draft Final Report and 4 - - 4 - - - - 8
discuss potential revisions.
4.0 Revise the Draft Final Report based on City input and submit 10 2 - - 6 - - - - 8
paper copies and one electronic PDF copy of the Shakopee Train
Safety and Quiet Zone Study Final Report.
Page 7 K:1TranstQuietZone\States1Minnesota\Shakopee\Shakopee Fee Estimate 2015-03-06.xlsx
3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 8
CLIENT: CITY OF SHAKOPEE,MN CONSULTANT: SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
ESTIMATED PERSON-HOURS
TASK NO WORK TASK DESCRIPTION Andrew Rick Lane- Pavid Hutton- Chris Ryan- Leif Gannon-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone Municipal Quiet Zone Traffic Rail Review Technical f [
protect (UUQC Engineer Analyst Analvsit And Design
Manager
Deliverables -Draft report summarizing the quiet zone review,the proposed
improvements,estimated costs,and required steps to implement
the proposed quiet zones.Provide 10 paper copies and one
electronic PDF copy to the City for review and comment.(Due:
August 4)
-Final report incorporating City comments.Provide 10 paper
copies and one electronic PDF copy to the City(Due:August 31)
TASK G ADDITIONAL REQUIREMENTS
1.0 Maintain routine communication with the City's Public Works Hours for this task are included in Task A:Meetings and Consultations 0
Director,the Railroad Safety Committee,and other staff as
necessary.
2.0 Submit monthly project updates to City staff to detail the project - - - 4 - - -
4
steps that have been completed,those that are currently being
worked on,any action items required of non-consultants such as
the City or the railroad.In addition,attend City meetings to address
potential concerns or issues related to the Train Safety and Quiet
Zone Study as necessary.
Deliverables -Coordination with City staff and the Railroad Safety Committee to
ensure a clear understanding of the project and the overall
process.
-Submit monthly project progress reports to City staff.
Page 8 K:1 Trans\QuietZone\States1MinnesotalShakopee\Shakopee Fee Estimate 2015-03-06.xlsx
3/20/2015 WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 9
1 CLIENT: CITY OF SHAKOPEE,MN CONSULTANT: SRF CONSULTING GROUP,INC.
PROJECT: CITY OF SHAKOPEE TRAIN SAFETY/QUIET ZONE STUDY P15121
*****ESTIMATED PERSON-HOURS
TASK NO, WORK TASK DESCRIPTION Andrew Rick Lane- Pavid Hutton- Chris Ryan- Leif Garnass-Aaron Vacek- Misc. Misc.Clerical Total Hours
Mielke- Quiet Zone Municipal Quiet Zone Traffic Rail Review Technical Staff
Protect QAIOC enaineer Analyst Analysis sad Design
Manaaer
TOTAL ESTIMATED PERSON HOURS 58 4 4 157 16 16 28 2 285
AVERAGE HOURLY BILLING RATES(Includes Overhead) $166 $215 $196 $102 $130 $144 $70 $72
ESTIMATED LABOR AND OVERHEAD $9,614 $860 $782 $16,025 $2,084 $1,960 $144 $31,469
ESTIMATED DIRECT NON-SALARY EXPENSES: $422
TOTAL ESTIMATED FEE-TASK 1 $31,891
ESTIMATE OF DIRECT NON-SALARY EXPENSES-TASK 1
MILEAGE: 400 Miles @ $0.56 per mile $222
PRINTING: $100
10 Draft Final Reports
10 Final Reports
10-15 Diagnostic Meeting Packets
MISCELLANEOUS SUPPLIES: $100
ESTIMATED DIRECT NON-SALARY EXPENSES-TASK 1 $422
Page 9 K:\Trans\QuietZone\States\Minnesota\Shakopee\Shakopee Fee Estimate 2015-03-06.xlsx