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Home My WebLink About4.C.1. Awared a Contract for the 2015 Butuminous Overlay Project No. 2015-2, Res. No. 756 Consent Business 4. C. 1. SHAKOPEE TO: Mayor and City Council FROM: Jeff Weyandt, Assistant City Engineer DATE: 04/07/2015 SUBJECT: Award a contract for the 2015 Bituminous Overlay Project No. 2015-2, Res. No. 7563 (E) Action Sought Approve Resolution No.7563, which accepts the bids and awards a contract for the 2015 Bituminous Overlay, Project No. 2015-2 to Northwest Asphalt, Inc. and approve a 5% contingency amount on this project for use by the City Engineer. Background On Feb. 17, 2015, City Council adopted Resolution No. 7549, which approved the plans and specifications and authorized staff to advertise for bids for the 2015 Bituminous Overlay, Project No. 2015-2. On March 24, 2015, a bid opening was held for the 2015 Bituminous Overlay Project, in which there were nine bids opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening, the low bidder is Northwest Asphalt, Inc. with a bid of$852,119.10. The Engineer's estimate for this project is $977,000.00. The Capital Improvement Plan included a project cost estimate of$1,350,000. Adding a 5% contingency to the low bid and 15% indirect costs, the projected project cost is approximately $1,030,000.00, which is below the budgeted project cost. If Council awards the contract, staff is also requesting a contingency amount equal to 5% of the contract to cover minor change orders and quantity adjustments that may occur on the project. Recommendation 1. Accept the low bid of Northwest Asphalt, Inc. and adopt Resolution No.7563. 2. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. Budget Impact This project is funded by Shakopee Public Utilities, the Sanitary Sewer Fund, the Storm Sewer Fund and the Capital Improvement Fund. Relationship to Vision This supports Goal E: "Deliver effective and efficient public services by a staff of well-trained, caring, and professional entities". Requested Action Approve Resolution No.7563, which accepts the bids and awards a contract for the 2015 Bituminous Overlay, Project No. 2015-2 to Northwest Asphalt, Inc. and approve a 5% contingency amount on this project for use by the City Engineer. Attachments: Res. No. 7563 Location Map II RESOLUTION NO. 7563 A Resolution Accepting Bids For For The 2015 Bituminous Overlay Project No. 2015-2 WHEREAS, pursuant to an advertisement for bids for the 2015 Bituminous Overlay, Project No. 2015-2, bids were received, opened on March 24,2015, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount NORTHWEST ASPHALT INC. $852,119.10 PARK CONSTRUCTION CO $872,135.60 MIDWEST ASPHALT CORP $879,596.75 BITUMINOUS ROADWAYS INC. $897,287.75 MINNESOTA ROADWAYS CO. $904,059.10 VALLEY PAVING INC. $909,749.34 HARDRIVES INC. $942,300.30 WM. MUELLER& SONS $956,692.40 MCNAMARA CONTRACTING $992,997.12 WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the lowest responsible bidder for the 2015 Bituminous Overlay Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc. in the name of the City of Shakopee for the 2015 Bituminous Overlay Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The Acting City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of ,2015. Mayor of the City of Shakopee ATTEST: Acting City Clerk ENGR/2015-PROJECTS/20 15-OVERLAY/WORD/RES7563-AW ARD-CONTRACT 2015 BITUMINOUS OVERLAY GOVERNING SPECIFICATIONS THE 2015 BITUMINOUS OVERLAY PROJECT SPECIFICATIONS,THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTAT1CM'STANDARD SHAKOPEE, M N SPECIFICATIONS FOR CONSTRUCTION",THE 2014 EDITION OF THE'MATERIALS LAB SUPPLEMENTAL SPECIFICATIONS FOR CONSTRUCTION'AND NE LATEST CITY PROJECT NO. 2015-02 +mc c TIRO STANDARD UTILITY SG SHA-CONFORM RM TO NERM. ALL )PIC LNG THE LATEST AND SIGNING SHALL TEMPORARY TT NE MN CONT0 NCLUOINO THE LATEST FIELD MANUAL FOR IOJPORARY TRAFFIC CONTROL ZONE CONSTRUCTION PLAN FOR LAYOUTS. MILLING, BITUMINOUS OVERLAY AND APPURTENANT WORK ALL TRAFFIC canna DEVICES SHALL HAVE RETROREFLECnvE SHEETING. T ��, _��' r 1j SS r �[—` , T u . ''' '� — ,� INDEX OF SHEETS --_—i�'r i� 1 �-�T"�� SHEET NO. DESCRIPTION %i�� Oi I��I� 11 `�_ Jar- I �1 I�- �_�`-' �I 3 TUiE SHEET A' ( �� 11 '�'��-��li��l 1y,J �i"`-�� 7� '` \ 2-3 SHEET REFERENCES,NOTES IL.. > M �^ 4 TYPICAL SECTIONS AND DETAILS �� 5`�� 1�-- L� - �� ` ��-� I' �� 5-9 CONSTRUCTION PLAN-AREA"A" r'"— ..�-r �`, �t_� II i` \ 30-11 CONSTRUCTION PLAN-AREA"B" Ao''a � �I �I �� ,� it �� wl7 12-15 CONSTRUCTION PLAN•AREA"C" J `� J I ' I1 I 11 .�� ,O AVENUE \` � . , J' !` _ l II 1 i) 7, / I f ` i' THIS PLAN CONTAINS 15 SHEETS lii 1 � ,�/ O F1 -.�, j _�(� �- AREA B —' �' '�� \"��J �I II I, �� I �%� -� - THE SUBSURFACE MOAN NFORWTION II 1MS PAIN S MUTT LEVEL D.THIS _—_ I \I, OUALOY LEVEL WAS AC ORDIM2 10 THE OUOEU 11-02. 2 ��I ;� SUBSURFACE OATH" ¢FOR TIE COLLECTOR AND COME I_ 71 1_I I 1 1L C -- ,��,, 11 � 4 -�� / j�� '��r"------, !�i I_�� . ALL APPLICABLE FEDERAL,STATE AND LOCAL LAWS ANO ORDINANCES SILL BE COMPLIED �j NTH N THE CONSTRUCTION OF THIS PROJECT. ' C ,, P�__ J .II__,i'L,-1!`/ MEAFNO oR `` ---- n1—_J_ • �� ,i �(. � j/j//'2/ fJ /► \//•�� VIF%iiD OR j"^ .' �' l/1 \//A E^AlJ,1 V I1 ']C DESIGN ENGINEER: HEREBY CERTIFY THAT 1102 PUN WAS PREPARED BY LIE OR UNDER _ `` / ✓ �I 1 MY DIRECT SUPERMEN 11 AND THAT I AM A DULY UCENSLD PRUFESSCNAL EMMEN - -'FC'11d \ _i r I UNDER THE LAWS OF 111E STALE OF MINNESOTA 0 U ii �l,,-/ i ; _ _—,, PRINT NAME: JEFFREY J. WEYANDT 41342 .��__.__ .. —�li- -1- ._.� - us —_ DATE SIGNATURE: PROJECT LOCATION li 11= r u a �.a:�:1 II AREA 1F/L.F n� I � '''''—'7,-',----7-------7= II �� II ij ii ' :Lit''_J: 3,-----i j _"��n II ( --� �� II � ��I�� 1L.JLII 1 CITY OF SHAKOPEE,MN u _ '�� .L_ f -�,, .af _____ ?�C.jJ L I , SHAKOPEE,MN 5631 ---- SHAKOPEE,MN 66378 CITY OF SHAKOPEE,MN SCALE (962(233.9300 phone THE LOCATIONS OF EXISTING SURFACE STRUCTURES AND UNDERGROUND UTILITIES THAT INDEX MAP ® �TCJ� TC�® 1T (962)2334801 fax ARE SHOWN, ARE SHOWN IN AN APPROXIMATE WAY ONLY. IT IS NOT GUARANTEED o MO Sao 1200 Jj Jj�"I�j[Q j(�' THAT ANY OR ALL EXISTING UTILITIES ARE SHOWN. THE CONTRACTOR SHALL PLAN REVISIONS DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING PROJECT LOCATION DATE SHEET NO. APPROVED BY COMMUPQIY PRIDE SINCE 1667 WORK. HE AGREES TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES WHICH MIGHT BE OCCASIONED BY HIS FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND COUNTY: SCOTT ALL UNDERGROUND UTIUTES AND SURFACE STRUCTURES. NOTIFY GOPHFR STATE ONE—CAI I 1-800-252-1166 OR 651-454-0002 SHEET NO. _1— OF_iL.SHEETS