HomeMy WebLinkAbout4.C.4. Authorize the Execution of an Externsion Agreement for the CSAH 83 Corridor Readisness Study Consent Business 4. C. 4.
SHAKOPEE
TO: Mayor and City Council
FROM: Bruce Loney, Public Works Director
DATE: 04/21/2015
SUBJECT: Authorize the Execution of an Extension Agreement for the CSAH
83 Corridor Readiness Study (D, E)
Action Sought
Authorize the appropriate ci ty officials to execute an extension agreement with
Bolton & Menk, Inc. for the CSAH 83 Corridor Readiness Study.
Background
On July 11, 2014, the City was notified by the Scott County CDA that the City of
Shakopee was awarded a Corridor Readiness grant for CSAH 83 study to a
maximum amount of$66,666. The grant does require a local match of$0.50 to
$1.00.
Staff had prepared a request for proposal (RFP) for this study and sent the RFP to
five consultants. The City received two proposals back from the following:
1. Bolton & Menk, Inc.
2. WSB & Associates, Inc.
The RFP's were reviewed by representatives of MnDOT, Scott County and city
staff members being Kris Wilson, Samantha DiMaggio, Michael Leek and Bruce
Loney. The consensus of the review team is to move forward on the study with
Bolton & Menk, Inc.
Attached for Council information is the detailed work plan, schedule and fees as
contained in the RFP from Bolton & Menk, Inc. Also attached is the extension
agreement for Bolton & Menk, Inc. and the letter notifying the city of the grant
award.
Recommendation
Staff is recommending Bolton & Menk, Inc. for the study as this corridor is
experiencing considerable development and the potential for more development.
Budget Impact
This study will affect the City's CIF to pay for the city's match of the grant. Also
this study will provide guidance on future improvement projects on City streets
such as 4th Avenue and 12th Avenue with CR 83 and would affect Capital
Improvement Funds..
Relationship to Vision
This supports Goal D & E: Maintain, improve and create strong partnerships with
other public and private sector entities; and deliver effective and efficient public
services by a staff of well-trained, caring, and professional employees.
Requested Action
Authorize the appropriate city officials to execute an extension agreement with
Bolton & Menk, Inc. for the CSAH 83 Corridor Readiness Study.
Attachments: Award Letter from CDA
Detailed Work Plan, Schedule & Fees
BMI Extension Agreement
Scott County
"4'�' Community Development Agency
•
�....-�
Ill lite 323 South Naumkeag Street
Shakopee,MN 55379-1652
C D A Phone:952.402.9022
Fax:952.496.2852
SCOTT COUNTY
July 11, 2014
Re: Scott County CDA—Economic Development Incentive Corridor Readiness Grant:
Shakopee CR 83 and Hwy 169 Corridor Study
Dear Ms. DiMaggio and Mr. Loney:
The Scott County Community Development Agency is pleased to inform you that your Economic
Development Incentive(EDI)application has been reviewed and a Corridor Readiness Grant of
$66,666 has been awarded to the City of Shakopee. This grant requires a 0.5:1 local match.
Projects supported by this grant must be completed by July I,2015. Waivers and extensions to
any provision in the agreement requested by the grantee will be considered on a case by case
basis depending on the merits of the request. Any changes to the project after the grant is
awarded must be approved by the CDA prior to implementation.
Grantees will be required to submit semi-annul progress reports to the CDA. Upon completion of
the project, please submit a 1 to 2-page narrative reporting project results to the Scott County
CDA. We will also arrange a time for you to make a brief presentation to the Scott County CDA
Board following project completion.
This is a reimbursement grant and only the amounts incurred up to the award amount will be
reimbursed. The city may submit paid invoices to the CDA for reimbursement either on a
quarterly basis or opt to hold your paid invoices until you have accumulated the full awarded
amount and submit all at once. Please submit invoices showing the total amount paid,including
the required 0.5:1 local match.
Please submit your paid invoices electronically or via mail to:
Stacy Crakes
First Stop Shop—Scott County Community Development Agency
1615 Weston Court
Shakopee, MN 55379
scrakes @scottfss.org
We look forward to seeing the results of what you're able to complete with the assistance of this
grant. Please don't hesitate to give me a call at 952.496.8613 if you have any further questions.
Sincerely,
'tact eeale,s
Stacy Crakes
Y
DeAnn Croatt Ben Zweber Debra Amundson Patti Sotis Jane Victorey
Commissioner Commissioner Commissioner Commissioner Commissioner
District I District II District III District IV District V
Equal Opportunity Employer/Equal Housing Opportunity
www.scottcda.org
AT I Detailed Work Plan and Schedule
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�,�eers&suoe
We have reviewed the study area as identified in our Subtask 1.3 QA/QC-Bolton&Menk has developed
Project Understanding and outlined in the Request for and implemented a Comprehensive Quality Assurance
Proposals. Based on our depth of knowledge of the study and Quality Control (QA/QC)Program that is designed
area and our experience on other similar projects, we to meet the particular needs of our firm and our clients.
developed the following detailed work plan.The work Our program has successfully been able to systematically
plan serves as a basis for our fee estimate and schedule. and dramatically reduce the extent of project errors and
A detailed study schedule is included at the end of this plan problems before such conditions are integrated into
section along with a breakdown of hours for staff project products. Routine product reviews are an integral
part of the quality control process,which effectively target
Task 1.0 - Project Management conceptual,constructability,environmental impact, public
One of the most significant components of the study is impact,and economic engineering issues.
the management process.Our proactive and effective
project management is critical for successful completion Deliverables: Ongoing coordination, schedule updates,
of the study resulting in full partnership support and to monthly invoices and progress reports, Q4/QC reviews
avoid stakeholder confusion,public discontinuity,delayed
schedules,and a failure to meet the basic needs of the Task 2.0 - Public and Agency Involvement
project partners. Subtask 2.1 Study Management Team Meetings
-Bolton&Menk will have ongoing discussions and
Our approach is to lead this study process through regularly scheduled check in meetings with the Study
consistent communication,firm schedules, Management Team (SMT). The purpose will be to
established milestones, building consensus along the understand individual agency perspectives to gain
way. We will schedule all meetings,complete all agendas, insight relative to key issues or perceived impacts,
maintain meeting records, and offer regular updates on discuss potential mitigation strategies to minimize
next steps and upcoming study requirements. negative impacts,and identify considerations that could
influence the project's conclusion.These meetings will
Subtask 1.1 Administration-Bolton& Menk will occur monthly,or as needed,through the duration of the
prepare and provide monthly progress reports, billing study and be attended by our Project Manager and other
preparation and invoicing, cost and schedule updates,and pertinent staff.This task includes 6 meetings including
any other communication necessary to ensure all project agendas and minutes; up to 2-3 consultant team members,
tasks are completed on-time for expediting work products cost per meeting is$780.
and project decision-making.Progress reports and invoices
will be submitted on a monthly basis to summarize the Subtask 2.2 Project mailings-Bolton&Menk will be
complete work-to-date within the previous month as well responsible for preparing a draft and final brochure which
as in terms of completion of the entire task. can be used for printing and mailing at least four weeks pri-
or to a meeting or open house. We assume the City will be
Subtask 1.2 General Coordination-Bolton&Menk responsible for the printing and distribution of the brochure.
will schedule all meetings,complete all agendas,maintain It is assumed that two brochures will be prepared.
meeting records,maintain a project schedule,and offer
regular updates on next steps and upcoming study Subtask 2.3 Public Open House Meetings-The first
requirements. public open house with residents,business owners and other
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota 11
Detailed Work Plan and Schedule
stakeholders will be held in June 2015 to share the purpose Subtask 2.6 Property Owner Meetings(optional)
of the study,gather input on the issues,needs and opportu- We are open at any time during the study process to meet
nities within the corridor.The meeting will be conducted in with small groups of affected property owners along the
an informal setting with a brief presentation to encourage corridor as needed. We like to leave the option open to
participation and provide an opportunity for one-on-one hold these meetings if the project team feels they are
with members of the project team to record input. needed.These types of meetings are valuable in addressing
a potential issue head on rather than letting it fester and
11 "4. ` potentially derail the entire effort.Cost per meeting is
- c .>. ( ..7"; gel $320 to$720.
:''`'� .�' �` ' � Subtask 2.7 Project Website -Our team will provide to
.:• - the City/County project maps and other technical data to be
/1 included on the website including basic project information,
project schedule,preliminary design alternatives,exhibits
and reports,and public meeting information.
ter* :
Deliverables:Meeting materials, brochures, website
Open House#2 will be held October 2015 and will solicit materials
input on the range of study alternatives under consideration
and the evaluation comparing the benefits and impacts of Task 3.0 - Traffic Analysis
each.The message at this open house will focus on how Subtask 3.1 Data Collection -Understanding the root
the alternatives address the problem that needs to he solved cause of the issues in the study area will allow the project
and the trade-offs between them.Our goal is to learn what team to provide recommendations to improve the corridor.A
stakeholders like and do not like about the alternatives and study will be completed for land uses and trends,pedestrian
why,what other variations or tweaks should be considered, network and needs,roadway safety and capacity issues,
and what if any alternatives could be dismissed from further supporting roadway network,and access management.
consideration.
As part of the analysis to understand existing conditions
Bolton and Menk will prepare the written and display mate- and developing forecasts for future year conditions,our
rials for both open houses including preliminary layouts of team will utilize collected traffic data. 13-hour traffic and
the design concepts. We will also summarize all comments pedestrian counts will be collected using video detection
received at the two public open houses and provide draft cameras and manual observations at the following
responses for the written comments. intersections:
• CSAH 83 at CSAH 101
Subtask 2.4 City Council and Board Meetings- • CSAH 83 at Valley Industrial Blvd N
Bolton& Menk will prepare presentations for,and attend • CSAH 83 at 4'h Avenue E
up to three meetings with the Shakopee City Council and • CSAH 83 at Valley Industrial Blvd S
three meetings with Scott County Board. Cost per meeting • CSAH 83 at Shenandoah Drive
is$450. • CSAH 83 at 12`h Avenue
• CSAH 83 at Secretariat Drive
Subtask 2.5 Agency Coordination - Bolton&Menk • CSAH 83 at North TH 169 Ramp
will prepare for,and attend meetings with local or resource • CSAH 83 at South TH 169 Ramp
agencies. Includes up to 4 meetings including agendas and • CSAH 83 at Dean Lakes Blvd
minutes;up to 2 consultant team members,cost per meeting • CSAH 83 at CSAH 16
is$375. • Eagle Creek Blvd at Vierling Drive
• Vierling Drive at 12'''Avenue
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota 12
Detailed Work Plan and Schedule
Subtask 3.2 Safety Analysis- Bolton& Menk will Synchr/Bimlrafic 9 models, Turning movement and ADT
complete a safety analysis of the existing corridor.The volumes
safety analysis will review existing crashes from the
previous five years and determine if there are any patterns Task 4.0 - Preliminary Concept Layout
relating to the number,type,or severity of the crashes. Subtask 4.1 Field Surveys-Bolton& Menk will
complete field surveys to supplement the 2003 plan
Subtask 3.3 Traffic Forecasting-Bolton& Menk will metrics provided for the study area to attain a complete
provide traffic forecasts along the CSAH 83 study corridor understanding of the existing conditions to ensure
using a combination of current volumes,2040 forecasted proposed design concepts are feasible. A high level review
traffic volumes,and planned future land uses identified by will also be performed to identify key utility runs to ensure
the City of Shakopee.Scott County,and SMSC. they are incorporated within the decision-making process.
Subtask 3.4 Operations Analysis-Bolton&Menk Subtask 4.2 Concept Development-Our team will
will analyze existing and future traffic mobility along the develop a range of alternatives
corridor.Our team will model AM and PM peak traffic
p 3 „;_; ,q for i
„" mprovements along CSAH
hours for the no-build scenario as well as any build/ � — 83 between CSAH 101 and 12'
concept alternatives.Additional time frames may need to Avenue(Segment A). We will
be analyzed at the CSAH 83 at 12"'Avenue intersection F =' look beyond improvements
and those located to the south. These intersections are . Ivivl _ :
�� , to the roadway itself and
most affected by events taking place at Mystic Lake ; Y
,7 pl I,�' thoroughly understand the
Casino and Canterbury Park that may not align with � existing and projected needs of
normal peak hours.
;.� the surrounding local roadway
4 w , system and the multimodal
Synchro/SimTraffic will be used to evaluate the mobility „ transportation network within
of existing and future traffic for the no build and build
the study area
.
alternatives proposed along the corridor.Mobility ° m (),\‘
measures include delay, level of service,and queuing at the Prelimina ry design concepts is
primary intersections throughout the corridor. Future trips
will also be developed for the
generated from planned growth centers will be distributed - "_;, ; segment of CSAH 83 between
throughout the study area network to understand the future 12''Avenue and CSAH 16
needs of the corridor. This includes an evaluation of study (Segment B)if the traffic study reveals improvements are
area traffic circulation with the additional trips developed necessary to reduce unacceptable delays experienced with
within the corridor. 2040 build traffic volumes.This includes the TH 169 and
CSAH 83 interchange as well as the intersections of Dean
Warrant analyses will be completed at the primary Lakes Blvd and CSAH 16 to the south. All concepts will be
intersections using existing and forecasted traffic volumes developed using AutoCAD Civil 3D and will be compatible
to determine if and when different traffic control measures with the 2013 version.
may be needed at each location.
Bolton&Menk will develop viable concepts(plan view
Subtask 3.5 Traffic Analysis Report- Bolton&Menk only)to solve both existing and future issues.The concepts
will complete a traffic analysis report documenting the will be developed knowing the corridor will continue to
safety.access,traffic forecasting,and operations analysis. serve increasing demands as the development proposed
The report will include all calculations and supporting along the corridor arrives.
documentation from items in Task 3.
The concepts will follow County Spacing Guidelines
Deliverables: Traf}'ic Analysis Report. Trafficware and will incorporate supplemental roadways if necessary
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota 13
Detailed Work Plan and Schedule
to achieve controlled access and retain traffic mobility Subtask 4.8 Public Utilities Analysis(Optional Task)
along CSAH 83. In the event spacing guidelines cannot be Kyle Johnson will lead public utility analysis work and
achieved, Bolton and Menk will take a calculated approach coordination as deemed necessary. Kyle and a municipal
to develop a design concept that safely accommodates the design engineer will attend public utility coordination
proposed traffic volumes within the corridor. meetings.Hourly rate$138(Kyle)and$95 (Municipal
Design Engineer)and cost per meeting of$700.
Bolton& Menk will also examine vehicle maneuvers at
primary and secondary intersections to ensure concept Deliverables:Preliminary and Final Concepts, Typical
alternatives are feasible with the large vehicles anticipated Sections, Cost Estimates, Recommended Concept Layouts,
to utilize the corridor with the proposed industrial Environmental Screening Report
development.
Task 5.0 - Corridor Preservation (R.O.W.)
Although mobility is of high importance for this corridor, The need for defining a corridor preservation strategy
pedestrian concepts will be developed as well in order to will be crucial to ensure that the necessary right-of-way is
provide a continuous,ADA compliant, pedestrian network available for the expansion of the existing roadway network
with safe crossing locations along the corridor. to accommodate the growth anticipated along the corridor.
Subtask 4.3 Typical Sections-Bolton& Menk will Subtask 5.1 Parcel Review-Bolton&Menk will
develop typical sections that correspond with the concepts review the instruments.plats,plans,etc. available within
in Segment A. the study area indicating the existing right-of-way. This
information will be overlaid with the plan metrics and
Subtask 4.4 Cost Estimation-Bolton& Menk will aerial photography to gain an understanding of the existing
develop planning level cost estimates that will aid in the constraints present within the corridor prior to beginning
evaluation. the concept development phase of the design process.
Subtask 4.5 Environmental Screening-Bolton& Subtask 5.2 Right-Of-Way Evaluation-Bolton&Menk
Menk will conduct a high-level screening analysis to will complete an iterative evaluation during the design
identify potential cultural, environmental,and social phase to understand right-of-way impacts that coincide
impacts that will be used to aid in the evaluation of with the design alternatives proposed to accommodate
alternatives.A summary table and series of maps will be the future growth in traffic volumes. Additional attention
prepared summarizing the resources in the project area. will be provided at the CSAH 83 at 4th Avenue and CSAH
83 at 12th Avenue intersections to ensure proposed design
Subtask 4.6 Concept Evaluation-Bolton&Menk will concepts are feasible.
develop criteria for evaluating the concepts including
safety, mobility,cost,access,environmental impacts and Deliverables: CSAH 83 proposed right-of-way needs for
compatibility with economic development goals.Our team future concept section and at 4th and 121h Avenues to
will perform the evaluation of each concept and provide accommodate future traffic impacts
recommendations.
Task 6.0 - Access Blueprint
Subtask 4.7 Recommended Concept-Upon the Subtask 6.1 Access Inventory-Bolton& Menk will
selection of a recommended concept for the segment of collect access information using the most up-to-date aerial
CSAH 83 between CSAH 101 and 1211 Avenue(Segment imagery available regarding the number,type,and location
A),our team will further refine the concept and develop of all accesses on CSAH 83 between CSAH 101 and 12th
a layout.This will include the refinement of the design, Avenue.
refinement of cost estimates,and preparation of a planning
level layout of the recommended concept.
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota 14
Detailed Work Plan and Schedule
Subtask 6.2 Access Blueprint-We will evaluate the Task 7,0 Implementation Nan
corridor in segments and provide recommendations on It will be important for the City and its partners to have a
access management to provide the proper balance between common plan for moving identified improvements forward
access and mobility while referencing the County's access and in seeking funding.Bolton& Menk will provide this
management guidelines. There are opportunities for plan as a value-added service to the City of Shakopee in
improvement. Some of the recommendations may include order to prevent this effort from becoming just another
combining access to a shared location,construction or study on the shelf.
expansion of a supporting roadway,access closure when
adequate access is already provided,or addition of a Subtask 7.1 Implementation Plan-Bolton&Menk
median to reduce movements.An access blueprint will will develop an implementation plan that prioritizes
be developed for the corridor and included in the study transportation improvement recommendations useful to
documentation.This will be very helpful as properties the project partners. We will provide a list of prioritized
develop or redevelop and access needs are being discussed. transportation improvement recommendations,estimated
costs,agency responsibilities as well as identify potential
Deliverables: CSAH 83 Access Management Plan(CSAH funding sources.
101 to 121h Avenue)
Deliverable: Implementation Plan Table
PAY'''
Notice to Proceed .. i .•
Study Management Team Meetings I I
Project Mailing I I i 1.i I
Public Open Houses I I I •
City Council/County Board Meetings ®1 1 0 I •
Agency Coordination I t I
Property Owner Meetings ( 1 l
Website ♦ ♦ ! ` • le, 1 I l
Traffic Analysis i i I I 1 � . I f
Concept Layout j I. -I _I i
Corridor Preservation 1 1 I I 11 I I ltssill;i i. i i
Access Management Plan I I I
Implementation Plan I 1 I I 1 ( l I I F !
Evaluate and Provide
Information Gathering Develop and Evaluate Alternatives
Recommendations
CSAH 83 Corridor Readiness Study 1 City of Shakopee, Minnesota
4.411(4tit Fees
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-geers&SAO
CLIENT: City of Shakopee
BOLTON&MENK,INC.
PROJECT: CSAH 83 Corridor Readiness Study
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TASK NO. WORK TASK DESCRIPTION
1.0 Project Management
1.1 Administration ' 6 I 4 l 10
,,.
1.2 Coordination with Project Partners 8 4 i i 12
1.3 QA/QC 8 8
SUBTOTAL HOURS-TASK 1 ' 14 8 8 0 0 0 , 0 0 0 30
2.0 Public and Agency Involvement .
2.1 SMT Meetings(6) 12 i 18 8 I I I 38
2.2 Project Mailings(2) . . 2 l 1; 4 I 4 1 2 I
2.3 Public Open House Meetings(2) : 6 , 6 6 I 8 8 1 4 I 3$
,
2.4 City Council/County Board Meetinis(4) . 12 8 i 1
- :
2.5 Agency Coordination(4) 4 - i 4 1 2 1 1 14
--. ! 1
2.6 Property Owner Meetings , i•
2.7 Project Website 2 . 12 16 30
iih-rofAttioulii-iasic 2 ! 34' 0 40 , 14 . 0 - INIEF;;7,?;;fi.;;;;:,..,,,,-1.-;:,:..yx,..,,.,L
3.0 Traffic Analysis
3.1 Data Collection j 8 32 40 1 80
; It
3.2 Safety Analysis 1 8 16 1 _.1 i 25
3.3 Traffic Forecasting I 32 24 4 1 I 61_4
34 Operations Analysis
1 28 32 24 i I 85
3 5 Traffic Analysis Repoa . 1 I ' 24 12 4 4 ' 2 1 47
sunTO-TALH0005; TA .i.,!,',&-!qt!"01!„-v". ;''''''LIC411".",'''''V.,t1 0 100 Mnfi 4 72 Jo j 2 t;'298._1
4.0 Preliminary Concept Layout i
. .
- 4.1 Field Surveys ; 1 ; 2 i .
-
, 32 4,4 4 35
4.2 Concept Development T 8 , I 8 32 54 ! 4 40 ! 146
- -t--
4.3 Typical Sections 42 1 4 12 i. 4 1 22 1
4.4 Cost Estimation ' 2
1 i 4 12 i . 8 : _i_ I 26 4
4.5 Environmental Screening I ; 2 j 4_ 16 I 8 ' 1 1 26 .441
4.6 Concept Evaluation i 2 2 8 16 6 1 8 1 i 1 42 i
4.7 Recommended Concept 2 ! 2 1 4 16 20 i 8 f 52 1,
...tfiNtiV.WirAJZFirgill-RESSErV.AilarriTNIT„StintiMiNUNRatiTavaniRreNx.FAa.pariK;T:11:17 .7:FFK:1*-1 7 7fi'' ": ..qc,... ..:1.
5.0 Corridor Preservation(R.O.W.)
5.1 Parcel Review ' 2 ; 4 1 2 4 4 8 ! I 28 I
5.2 Right-Of Way Evaluation ' 2 ; 1 2 8 ' 8 ''' 4 ' I 24
' . . SPBTOTALHOURS TASKS,.._ 1 ,',411:77ADIATIERYINEfft,..;;Mr0.7;,0 ;:.!1-;;..1411Mir.PSTIM
6.0 Access Management ,
6.1 Access Inventory ! 2 2 2 ; I 8 6 ' ! 20 .i
! --
; 6.2 Access Spacing Analysis 1 2 8 12 16 6 44
SI.+3TO:AL, .0/LCIASIC 6..-' '' , ' ,.c.i',,, ,fr-, ii:;...i,.„0,-.., 10.4, 1 14444j;71C-- .44444E,;;12.".:,?.?;-''Cf" '' .Stol.Pfi!.64`,..:
. 7.0 implementation Plan
7.1 Implementation Plan ' 2 8 ' 4 6 ' 20
..` SUBtOTALii0iJR. ,TASK6';' I 2 L 0 1 8 L 4 F0 ; 6 I 0 : 0 0 4 20 ;
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota
Fees
CLIENT: City of Shakopee BOLTON&MENK,INC.
PROJECT: CSAH 83 Corridor Readiness Study
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TASK NO. WORK TASK DESCRIPTION g I g ° v iu o uc, o ate, Total
n > c ra cn I Q! Hours Total Cost
m a- w u
o `� c c IF '� '" ftJ
a u
1.0 !Project Management 14 j 8 8 0 0 0 0 0 0 30 $4,404
2.0 Public and Agency Involvement 34 0 40 14 ■
[Public 0 28 30 0 6 152 $17,288
3.0 Traffic Analysis 4 0 0 100 116 4 72 0 2 298 $28,756
4.0 Preliminary Concept Layout 17 6 22 72 104 28 68 32 0 349 $34,588
5.0 Corridor Preservation(R.O.W.) 4 4 4 12 16 0 12 0 0 52 $5,532
! 6.0 Access Management 4 0 10 14 16 8 12 0 0 � 64 $6,470
I _
� 7.0 Implementation Plan I 2 0 8 4 0 6 0 0 0 = 20 $2,110 j
_ _TOTAL HOURS 79 18 92 216 252 i 74 194 32 ( 8 I 965
AVERAGE HOURLY RATE $170.00 i $138.00 $115.00 $100.00 $90.00 $75.00 $100.00 $90.00 , $68.00
SUBTOTAL $13,430j $2,484 $10,580 $21,600 $22,680 $5,550 $19,400 $2,880 j $544
TOTAL FEE $99,148
CSAH 83 Corridor Readiness Study I City of Shakopee, Minnesota
m o t _!��z BO L_TC)N & NA K
, I NGe
Consulting Engineers & Surveyors
12224 Nicollet Avenue-Bumsville, MN 55337
Phone(952)890-0509•Fax(952)890-8065
www.bolton-menk.com
April 16, 2015
Bruce Loney,P.E.
Public Works Director
City of Shakopee
500 Gorman Street
Shakopee,MN 55379
RE: Proposal for
CSAH 83 Corridor Readiness Study
City of Shakopee
Dear Mr. Loney:
Bolton&Menk,Inc. is pleased to submit this proposal for County State Aid Highway 83 Corridor
Readiness Study.
Attached to this letter is Exhibit A—Scope of Work,which provides background information,
Bolton&Menk's approach to providing planning and engineering services for this project,the
scope of work to be completed, and a summary of City tasks as they relate to this project.
Compensation for services will be in accordance with the hour estimates outlined in Exhibit B and
according to Bolton&Menk's agreement for professional services with the City of Shakopee.
The City of Shakopee agrees to reimburse Bolton&Menk, Inc. for these services in accordance
with the Agreement for Professional Services. If this agreement meets your approval,please sign
below and return one copy to our office. Thank you for your consideration.
Respectfully submitted,
BOLTON & MENK, INC.
?r; i 4141-4V---
Christopher S. Chromy,P.E., P.T.O.E.
Transportation Services Manager
Attachments
DESIGNING FOR A BETTER TOMORROW
Bolton&Menk is an equal opportunity employer
c°N 2, Mr. Bruce Loney,P.E.
p City of Shakopee
6
' April 16,2015
Page 2
ACCEPTED BY:
Public Works Director
City Administrator
City Clerk
Mayor
Date
EXHIBIT A
SCOPE OF WORK
PROJECT UNDERSTANDING
CSAH 83 is like many corridors that have evolved over time with a sequential approach to improvements
as development has occurred. With the economy rebounding,recent development surrounding CSAH 83
is increasing. A comprehensive study of the CSAH 83 corridor between CSAH 101 and CSAH 16 is
needed to anticipate future traffic demands and make a cohesive plan to address capacity,safety and
supporting roadway network needs for this area. This will ensure not only safe and efficient corridor
operations,but also continued economic growth. The goals of this study are:
• Understand Traffic Demands-Traffic analysis will be the basis of recommendations. The
planned growth directly translates into added traffic to the system. It is likely the CSAH 83
corridor,key intersections,TH 169 interchange,and the supporting local roadway system will
need to be upgraded to handle these demands. Bolton&Menk will provide a balanced
perspective of travel demands to ensure the success of businesses along the corridor.
• Define an Access Blueprint- The study will define where access should ultimately be provided,
particularly in the segment of CSAH 83 between CSAH 101 and 12th Ave. Recommendations
will balance safety and mobility with economic development. Bolton&Menk will develop an
access plan to serve as a guide when opportunities for access changes are presented due to
development/redevelopment.
• Identify Improvement Needs-The study will identify and evaluate infrastructure improvement
needs and provide recommendations to address existing and future traffic, including
trails/sidewalks and needed right-of-way.
• Develop an Implementation Plan-We feel the project partners should be able to implement the
recommendations through a series of smaller projects paced with growing demands and
development opportunities. We have added an implementation plan deliverable to our work plan
as a value-added service to ensure the City and its partners have a clear action plan for the future.
We will deliver an implementation plan that defines specific projects,lead agency,estimated cost
and potential funding sources,and prioritization based on roadway and land use objectives.
We understand the corridor plan must balance the needs of many stakeholders. The plan will need to
account for access to existing and future businesses, address community connectivity needs,and protect
the mobility and safety of the traveling public. Balancing these needs can be difficult. We propose to
develop a public participation plan that leads the City and its partners through the study,with ultimate
acceptance of a corridor improvement plan. The study corridor is very visible to businesses and residents
of Shakopee and affects many different stakeholders including:
• Businesses/Chamber of Commerce
• Major Traffic Generators: Canterbury Park,Valley Fair,Mystic Lake Casino,and industrial users
• Developers
• SCALE Representatives
• Residents
• Travelers/Visitors
• Railroad Company
PROJECT APPROACH
We will work closely with all stakeholders to gather information regarding existing conditions,analyze
the existing network with existing and future traffic,identify improvements to be made,and evaluate the
improvements to provide recommendations and an implementation strategy. Below is the three-step
process we feel will best serve your needs and meet the desired completion date of December 1,2015.
• Step 1—Information Gathering(April-June 2015)
Before proceeding with identifying solutions,we will develop a complete understanding of
existing and forecasted traffic conditions in the study area. We will utilize data collected as well
as our understanding of traffic patterns and growth forecasts from recent work on projects
surrounding the study area. In addition to the technical analysis,this step will be used to solicit
input from the public and key stakeholders. The first public open house will be held during this
phase.
• Step 2—Develop and Evaluate Alternatives(July-September 2015)
Based on the traffic and safety analyses performed,we will identify improvements required to
maintain mobility and safety in the future. These improvements may include: corridor
improvements,access management improvements,modifications to the pedestrian network,
different intersection traffic control measures,changes to connecting north/south roadways,and
the addition of supporting roadways. We will develop roadway alternative sketches at the level of
detail where rights-of-way can be identified, setbacks and impacts to structures along corridors
can be determined,general impacts to federal and state issues can be documented,and
preliminary costs can be calculated. We will evaluate improvement concepts developed to
determine their effectiveness at maintaining vehicular and pedestrian mobility and safety over the
next 25 years. Meetings with property and business owners will begin during this phase and
continue as needed through the end of the study.
• Step 3—Evaluate and Provide Recommendations(October-November 2015)
Based on the evaluation results,our team will draft a fiscally responsible and time sensitive
implementation plan consisting of prioritized projects identifying the lead agency,prospective
funding sources and timing needs/triggers for each project. The recommendations will be
documented in an implementation plan table with clear action items. The second public open
house will be held during this final step to solicit public input on the alternatives and proposed
implementation plan. A presentation to the city council will be held to share the study
recommendations and implementation plan.
SCOPE OF WORK
Task 1: Project Management
Bolton&Menk will complete the following project management tasks:
• 1.1 Administration of the consultant contract, invoicing, scheduling and progress reports
• 1.2 General Coordination including scheduling of team meetings,agency coordination,utility
coordination,stakeholder involvement activities
• 1.3 QA/QC Functions
Task 2: Public and Agency Involvement
Bolton&Menk will lead public and agency involvement activities including:
• 2.1 Up to six(6)Study Management Team(SMT)meetings including scheduling,agendas,and
meeting summaries. These meetings will include coordination with other agencies as needed.
• 2.2 Project Mailings for up to two(2)public meetings. City will approve,print,and distribute
project mailing.
• 2.3 Up to two(2)Public Open House Meetings including presentation material, sign-in sheets,
and meeting summaries
• 2.4 Presentations at up to two(2)City Council meetings.No meetings with the Scott County
Board are included in this scope of services. If these services are necessary,a separate work
agreement or amendment to this agreement will be prepared.
• 2.5 Up to six(6)property owner meetings are included in this scope of services.
• 2.7 Provide project maps,technical data and meeting information to the City for inclusion on the
City's project website.
Task 3: Traffic Analysis
Bolton&Menk will complete a traffic analysis for this study and provide the following deliverables:
• Traffic Analysis Report
• Trafficware Synchro/Simtraffic 9 models
• Turning movement and ADT volumes
Task 4: Preliminary Concept Layout
Bolton&Menk will lead the preliminary concept design efforts of the project and provide the following
deliverables:
• Preliminary and Final Concept Layouts
• Typical Sections
• Cost Estimates
• Evaluation Matrix for Alternatives
• Recommended Concept Layouts
• Environmental Screening Report
No public utility analysis is included in this scope of services. If these services are necessary,a separate
work agreement or amendment to this agreement will be prepared.
Task 5: Corridor Preservation
Bolton&Menk will complete a parcel review to identify the existing right-of-way within the study area
and will also complete an evaluation of right-of-way impacts and needs during the conceptual design
layout phase. Bolton&Menk will provide a deliverable of CSAH 83 proposed right-of-way needs for the
recommended concept and at 4th Avenue and 12th Avenue to accommodate future traffic impacts.
Task 6: Access Blueprint
Bolton&Menk will conduct an access inventory to identify the existing number,type and location of
accesses on CSAH 83 between CSAH 101 and 12th Avenue. Bolton&Menk will develop deliverable of
an access blueprint for this area. The access blueprint will make recommendations for access
modifications,closures and relocations to support the necessary balance of access and mobility on the
corridor.
Task 7: Implementation Plan
Bolton&Menk will provide a deliverable of an implementation plan that prioritizes transportation
improvement recommendations for project partners and provides estimated costs, agency responsibilities
and potential funding sources.
CITY TASKS
The City's task related to this study will include:
• Designate a primary contact person who will provide technical and non-technical direction for the
project;assist in communications with project stakeholders,partnering agencies,and regulatory
agencies; and coordinate development of informed consent from the city council
• Review,approve,print,and distribute project mailings.
• Provide available pertinent information including,but not limited to:
o Related studies and other relevant policy documents
o The most recent average daily traffic volumes and forecasted volumes for the county
roads
o Copy of the Shenandoah Business Park AUAR,the Dean Lakes AUAR and all traffic
impact studies prepared for development in the study area
o Updated Scott County 2040 Regional Traffic Model
o Copy of 2003 digital plan metrics of the study area.
o Aerial photography(2013 digital color orthophotos in 0.5 foot resolution)and vertical
and horizontal control as needed
o Copies of available instruments,plats,plans,etc. indicating the existing right-of-way
within the study area
o Electronic copies of the construction plans from previous project(if available)
• Provide input and answer specific project questions
• Review project deliverables,assemble and summarize comments,provide direction
EXHIBIT B - DETAILED COST ESTIMATE
CLIENT: City of Shakopee BOLTON&MENK, INC.
PROJECT: CSAH 83 Corridor Readiness Study
L c
L -a L L 10
C 0 'V
TASK NO. WORK TASK DESCRIPTION g i CO t o c .-
LI a Total
t- Total Cost
L.) c a e5 H w Hours u d C w c ao c a W tJ
o c o e a L
I-
0. 0. ~ Q
a v
1 1.0 Project Management 14 8 8 0 0 0 0 0 0 30 $4,404
2.0 Public and Agency Involvement 34 0 40 14 0 28 30 0 6 152 $17,288
3.0 Traffic Analysis 4 0 0 100 116 4 72 0 2 298 $28,756
4.0 Preliminary Concept Layout 17 6 22 72 104 28 68 32 0 349 $34,588
5.0 Corridor Preservation (R.O.W.) 4 4 4 12 16 0 12 0 0 52 $5,532
6.0 Access Blueprint 4 0 10 14 16 8 12 0 0 64 $6,470
7.0 Implementation Plan 2 0 8 4 0 6 0 0 0 20 $2,110
TOTAL HOURS 79 18 92 216 252 74 194 32 8 965
AVERAGE HOURLY RATE $170.00 $138.00 $115.00 $100.00 $90.00 $75.00 $100.00 $90.00 $68.00
SUBTOTAL $13,430 $2,484 $10,580 $21,600 $22,680 $5,550 $19,400 $2,880 $544
TOTAL FEE $99,148
CSAH 83 Corridor Readiness Study
City of Shakopee,Minnesota