HomeMy WebLinkAbout4.C.3. Award a Contract for the 2015 Street Reconstruction Project No. 2015-12, Res. No. 7566 Consent Business 4. C. 3.
SHAKOI EE
TO: Mayor and City Council
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 04/21/2015
SUBJECT: Award a Contract for the 2015 Street Reconstruction Project No.
2015-1, Res. No. 7566 (E)
Action Sought
Approve Resolution No.7566, which accepts the bids and awards a contract for the
2015 Street Reconstruction, Project No. 2015-1 to Chard Tiling & Excavating, Inc.
and approve a 5% contingency amount on this project for use by the City Engineer
in authorizing change orders or quantity adjustments on this project.
Background
On March 3, 2015, City Council adopted Resolution No. 7555, which approved the
plans and specifications and authorized staff to advertise for bids for the 2015 Street
Reconstruction, Project No. 2015-1.
On April 9, 2015, a bid opening was held for the 2015 Street Reconstruction
Project, in which there were five bids opened for this reconstruction project. A sixth
bid was submitted late and not accepted by the City. The bids are summarized in the
attached resolution. From the bid opening, the low bidder is Chard Tiling &
Excavating, Inc. with a bid of$2,167,423.00. The Engineer's estimate for this
project is $2,167,800.00.
The Preliminary Engineering report included a project cost estimate of
$2,654,500.00. Adding a 5% contingency to the low bid and 18% indirect costs,
the projected project cost is approximately $2,665,930.00.
If Council awards the contract, staff is also requesting a contingency amount equal
to 5% of the contract to cover minor change orders and quantity adjustments that
may occur on the project.
Recommendation
1. Accept the low bid from Chard Tiling & Excavating, Inc. and adopt
Resolution No.7566.
2. Approve a 5% contingency amount on this project for use by the City
Engineer in authorizing change orders or quantity adjustments on this project.
Budget Impact
This project is funded by Assessments, Tax Levy, Shakopee Public Utilities, the
Sanitary Sewer Fund and the Storm Sewer Fund.
Relationship to Vision
This supports Goal E: "Deliver effective and efficient public services by a staff of
well-trained, caring, and professional employees.
Requested Action
Approve Resolution No.7566, which accepts the bids and awards a contract for the
2015 Street Reconstruction, Project No. 2015-1 to Chard Tiling & Excavating, Inc.
and approve a 5% contingency amount on this project for use by the City Engineer
in authorizing change orders or quantity adjustments on this project.
Attachments: RES. NO. 7566
RESOLUTION NO. 7566
A Resolution Accepting Bids For
For The 2015 Street Reconstruction
Project No. 2015-1
WHEREAS, pursuant to an advertisement for bids for the 2015 Street Reconstruction,
Project No. 2015-1, bids were received, opened on April 9, 2015, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
CHARD TILING&EXCAVATING $2,167,423.00
WM. MUELLER& SONS $2,297,249.31
NORTHWEST ASPHALT, INC. $2,505,541.38
NORTHDALE CONSTRUCTION CO. INC. $2,715,945.64
GEISLINGER& SONS $2,807,588.00
WHEREAS, it appears that Chard Tiling & Excavating, Inc., 26239 State Highway 25,
Belle Plaine,MN 56011, is the lowest responsible bidder for the 2015 Street Reconstruction Project;
and,
WHEREAS,a sixth bid was submitted late and not accepted by the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Chard Tiling & Excavating, Inc. in the name of the City of Shakopee for the 2015
Street Reconstruction Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this _day of ,2015.
Mayor of the City of Shakopee
ATTEST:
Acting City Clerk
ENGR/2015-PROJECTS 2015-RECONSTRUCTION/WORD/RES 7566-AWARD-CONTRACT