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Home My WebLink About7. General Fund 2009 Budget Information Discussion CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: General Fund 2009 Budget Information - Discussion DATE: April 25, 2008 Attached is a schedule showing a possible scenario for the General Fund 2009 budget. The city has relied on tax base growth to pay for expanding services for many years. There will be a much smaller tax base increase for the 2009 budget. The assumptions in the attached schedule are: 1. 2% increase in General .Fund tax levy for 2009. 2. MVHC is not included ($53-0,000). 3. State Aid Maint. for roads added $215,000 (revenue). 4. Franchise tax not implemented. 5. No new fees or other revenue sources. 6. Other revenue sources almost unchanged. 7. Expenditure increases as shown in the lower box.. 8. No under-spend factor. The deficit shown for 2008 ($892,410) is mostly covered by the estimated under-spend of $682,000 (4%). The rest is for one time expenditures. Preliminary market value numbers show an increase of 1.3% over pay 2008. The County Auditor has a very preliminary estimate of what tax capacity may be which shows an increase of 2.7%. There was a state mandated increase in .commercial/industrial property and significant increase in agricultural values. The next set of data will be in late July after the Board of Review results are in and the legislature has adjourned. There a lot of tax petition filings for commercial/industrial property. Final tax capacity numbers would not be until February of 2009 when calculations are finalized for generating the 2009 tax statements. For the two street projects just awarded, the net tax increase for debt service will increase the total tax levy by 1% for 2009.. Based on the above assumptions, the 2009 budget gap could be $700,000. That is equivalent to about 8 employee positions. It is recommended that Council: 1. Evaluate any employee hiring and spending initiatives for 2008. 2. Any staffing reductions should be done in 2008 to avoid 2009 costs for unemployment and severance benefits. 3. Evaluate services/programs/committees implemented in recent years to see if they should be continued. 4. Prioritize all existing services and service levels to determine funding levels. 5. Pursue energy efficient ideas for all city buildings and activities. 6. Determine what amount (if any), the operating levy should increase or decrease. 7. Maintain city assets/infrastructure. 8. Not use fund balance to pay for operating costs. On Monday, additional information on prioritization of service will be sent out for discussion at the meeting. CITY OF SHAKOPEE General Fund Totals Actual Actual Actual Actual Budget Budget Budget 2004 2005 2006 2007 2008 2009 2010 Revenues 102.00% 102.00% Tax $ 7,333,588 $ 8,744,003 $ 9,478,191 $ 11,574,409 $ 12,981,410 $ 13,241,038 $ 13,505,859 Licenses/Permits 3,197,690 3,177,521 1,644,174 973,658 820,000 820,000 820,000 Intergovt 364,979 434,211 506,239 590,439 344,000 559,000 559,000 Charges for Service 1,574,649 1,573,955 1,294,733 :1,094,959 607,650 625,880 644,656 Fines 255,763 277,774 374,808 429,006 430,000 442,900 456,187 Misc 174,088 287,650 452,508 603,835 405,000 405,000 405,000 Transfers in 1,342,560 1,343,131 1,586,979 1.687,340 1,740,000 1,792,200 1,845 966 Total Sources 14,243,317 15,838,245 15,337,632 16,953,646 17,328,060 17,886,018 18,236,668 Expenditures Wages 7,056,538 7,689,039 8,482,664 9,530,705 10,315,330 10,810,466 11,329,368 Supplies/Services 4,063,966 4,377,291 5,115,228 5,872,220. 6,367,170 6,430,842 6,495,150 Misc 86,086 99,939 91,297 118,080 227,960 227,960 227,960 Caital 12,930 93,703 173,063 495,652 139,000 - - Transters out 1,408,191 1,175,986 1,309,889 1,180,181 1,171,010 1,124,170 1,124 170 ' Total uses 12,627,711 13,435,958 15,172,141 17,196,838 18,220,470 18,593,437 19,176,648 Net 1,615,606 2,402,287 165,491 {243,192} {892,410) (707,419) (939,980) GF Fund Balance .7,233,268 9,662,677 8,354,477 7,902,049 7,009,639 6,302,220 5,362,239 GF Fund Balance % 57% 72% 55% 46% 38% 34% 28% Change in Expenditures 6.4% 12.9% 13.3% 6.0°l0 2.0% Wages 9.0% 10.3% 12.4% 8.2% 4.80% 4.8% Supplies/Services 7.7% 16.9% 14.8% 8.4% 1.0% 1.0% Misc 16.1 % -8.6% 29.3°l0 93.1 °l0 0.0°l0 0.0% Caital 624.7% 84.7% 186.4% -72.0% -100.0% 0.0% Transfers out -16.5% 11.4% -9.9% -0.8% -4.0% 0.0% _ I City of Shakopee Program Matrix A. B. C. D. E. Active and healthy Great place for kids to communit Hi h ualit of life row u Vibrant, resilient and stron Financial) Stron ADA Accessabilit Assessin I ~ I - Audit 'ntt: t.d82> _ ,u~'tibtl.2" (TNT _ Bud et State mandated trainin for these activities: Accountin 'Fires rinkler ins ections deferred b State Reportin Fire Marshall Data Practices act "Proximate Firework:; dis la s deferred b Position Recruitment Annual Bud et I, State Fire Marshall Recommend Hires "Issuance of o en bt rnin ermits under ~ direction of MNDNR State buildin code ~ State lumbin code _ ' ~ State electrical code (STS by County MPCA ~ Erosion Control oli (MPCA) ~ _ _ _ Press releases T Data re nests Gun Permit ap lications ~ Alcohol and Tobacco checks beyond Measure and responsive to Missing and, ~ minimum level 16 Coordinate emer enc ~ mana ement Ex lofted children partnerships 5 ProtectionRtarrassment orders ~ Predatory Offender -records -p mana ement Traffic accident irnesk ations 18 I' Mandated trainin I ~ Crash reports - data a itry and dispositions Record documents at County Criminal Histo Sus ~ :nse pro ect I Publish le al notices I Criminal Justice Repo',ting/Integrity Report ediUerror listin s Clerk at meetin s/minutes i Criminal Justice Repo ting/Electronic transmit of Criminal Justice Repo ting monthly Elections Detention cell ins ecti:rns ,Execute ci documents Hot File Validations Record mana ement Expun ements Licensin Support Police Department's IT needs, meet security standards and maintain inter- n erability with state and count Wetland Conservation Act Admin. Main .tt ar 'd I I I Review Bldg. Permits 'or Chapt 11 compliance Council Support ',Inspections under Chs Ater 11 ,Council Meeting Agendas Right of Way Management Institute Enforcement coder Cha . 11 I I Polic & rocedure oversi ht Bud et Advisor to BOAA.PIan tin Commission ,Personnel Administration ~ Pa roll benefits De osits ' Review Bldg Permits t nder Bldg Code ' EDA Activities I Inspections under Bldc Code Operational plans i Ins ect and Address vacant.nuisance houses 'Inter overnmental Liaison ! Ordinance enforcemert 22 Administrative Policies and Procedures Conduct non-enforcement ordinance activities (25) ' Legal Coordination Parkin enforcement ?7 ',Labor Negotiations Generator checks Developer agreements/platting A enda re aration Public ProjecUAsset Management Transporation Issues Stormwater Management Ma in /GIS Snow and Ice Control Sidewalk Maintenance Street Maintenance Trail Maintenance Alle Maintenance Parks & Rer reation Advisory Board Sign Maintenance Tree Trimmin Park and Open Space Markings Development Review Environmental Advisory Committee Woodland Man ement Review Wetland Review Develo ment Review Park Dedication Fees Review Bld .Permits 1 or Cha t 11 com liance 'Maintain records under Cha ter 11 Ins ections under Cha >ter 11 Review Zonin Ma Amendments Lod in Tax 'Institute Enforcement t nder Cha . 11 Review Zonin Text Amendments Snow removal ~ ~ ~ - wsor to lanr in ommissron ~ o I g _ ~ ,Review Com rehensive Plan Amendments - - _ - - _ _ Review CUPS T mowin la round ins ections i Review PUDs e isnow_removal Review Variances i ~ U _ _ _ Review Prelimina and Final Plats I _ 'Review Minor Subdivisions Review A eats of Staff Determinations. Maintain Records under Ghapter 11 Fence Permit review _ i Review Bldg Permits under Bldg Gode Review developments for code compliance Inspections under Bldg Code i Review developments for fire code compliance Inspect and Address v.icant.nuisance houses Ins ect new/existin bld s. Under Fire Code Inspect temporary bldgs. Not under Bldg. Cod Operate a Board of Appeals for fire code issue Issue/administer variaous construction/ operational permits under Fire Code (Assist with fire investigation Public Information Monitor Visionin rocess Develo roactive strafe inGudin SPUC Accounts a able for addressin vacant and foreGosed Accounts receivable ro erties in the current economic Insurance environment _ Accountin Re ortin Investin /cash m t -revenue S eclat assessments Sewer billin coordination Park and Trail Ma s Natural Resource Pro ramming Mechanical Maintenance I Library _ ' Tr3Ckl~niorde'G`C1 'edlifi'fftft81t1Cx~ Custodial Service I Boiler checks Continue to employ current staffing model 12 Haves ecialized units :o erform crime revenfion School Resource officer 7 Should the Cit ad'ust its enforcement of sin 'nd Patrol investigation of c lminal activity below felony Conduct dru investi ations in house 8 aRests Partiei ate in School activities other zonin re ulations from enforcement on Participate in School extracurricular Snowmobite atrol 19 Patrol officers ertormir ~g crime prevention assgnments activities I complaint basis to systematic inspection? i Customer Service Activef0 n Case mon',toring -produce monthly reports Suppress gang activity (2) S eed Trailer mana ement Mail tlistribution and res onse I Develo Ian for vacant ro ert Incident Report pCR) and case report ' processing Measure and be res or ive to the ublic Month council re ort 5 Year CIP o Measure and be res or.sive to traffic enforcement ' Training be and mandates 5 Capital Im rovement Pro ram C7 Conduct dru investi ations 9 Im ounded vehicle releases w Evidence mana ement Intoxilizer video mana ement Su ` U Policin in rental ro er:ies 17 !Res nd to medicals (11) ~ o Respond to and investic ate emergency calls for service II a 1 Notraize formal com IaiMs ~ Citation mana ement I Trasneri tion of dictation T Criminal Histo In uiries i ~ 'Selection, Set-Up and Ongoing Support for ~ ~ various departmental projects (Laserfische, Routine atrol 4 GIS, etc.) Uniform res onse to noa-Criminal activi 23 Patrol investigation of p operty crimes (15) ~ Park/Trail Develo meet Park Desi n Recreation Pro rammin JPA schools Facilit Use A reements Conc/ rou s I Fitness Pro rammin A vatic Center O erations Teen Pro rammin ParWFacili Rentals I! Ice Arena Mana ement communit Center 0 erations Cit Affiliated Athletic Associations Donation/Grant Submittals Adult Pro rammin A vatic Pro rammin Activit Brochure A, B. C. D. E. Active and healthy Great place for kids to communit Hi h ualit of life row u Vibrant, resilient and stron Financially Strong City Tree Inventory _ _ Woodland GIS Management Conservation Easements _ _ _ _ Striping of Crosswalks, Parking Lots Pavement Preservation Tree Planting permits Street lighting repairs Equipment Maintenance Fire and hazard safety education Maintain City vehicles ~ Fire station tours and apparatus visits Prepare Capital Equipment List - Inspections of apt. bldgs. With 12 or more unit: Manage Fleet Operations Fuel System Maintenance ' Truck and Car Wash Maintenance Athletic Fields t ' Maintain Public Building Landscapes E ` irrigation systems w` tree trimming P~ Pool start up and shut down Spray weeds - Wood shop Projects _ Document imaging Assistst enforeerrient ofi Othet Code'Cti~ipters Special Event Partnerships Prepare interim amendments to the Comp. Respond to Econ Development Requests Receptionist function Arbor Day Plan; conduct special planning studies Staff EDAC Assist staff and public Respond to requests for information; Education Days Assist enforcement of Other Code Chapters Administer Fagade ILP (e.g. property information, zoning letters, code _ Respond to requests for information; information (e.g. property information, zoning letters, code Payroll backup 4 day/mo information, requests under Data Practices Acl Cell phone coordination Respond to complaints related to zoning and other Respond to complaints related to zoning & othr Purchasing -limited code violations. § code violations. Vehicle purchase/sale coordination Prepare interim amendments to the Comp. SWMDTF accounting -revenue Public Relations Plan; conduct special planning studies.. _ Developer escrow Springsted model - Assign and ma ~e CIP - - _ Board of Review ~ _ ~ C#~ update GIS maps'fiurpubNetis ~ Safety contracts ~ - - _ - - - Building Maint ~ Respond to and investigate complaints regarding _ Respond to and investigate complaints regardi Staff Assistance ~ housing conditions housing conditions Pest/window cleaning o n - ' Respond to resident complaints re. ire safety ~ Cong dining _ r,_„-- ns Cultural edac~tlQn (2Q) c 0 Language education (20) :o _ _ - - m - F Configuration and Maintenance of City's IT Dairy Reports of Calls for service Network _ External deliveries -city hall, jail, court Desktop /User Support for Employees in 7 Monthly officer statistics Departments (computers, phones, printers) Formal Complaints -arrest date entry and file _ - Keeping Up to Date (Training, Networking with other public sector IT professionals, _ Spring Clean Up day participating in SCALE's IT initiative) Downtown Flower Baskets _ Private Development Projects Intra. Gov. Coordination Park openings _ _Special Event Partnerships _ Commercial Building Perrnits - - Landscaping Development Admin Gterk I m,; Finance .ter , ,ter, Planning ' Economic Development Facilities IT Police Fire Inspections Engineering Street Fleet Possible Direction Natural Resources Recreation 4/28/200811:01 AM ii I