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HomeMy WebLinkAbout10.D.1. Approval of revised Recreation Supervisor position description 3/17/2015 Print Agenda Item O E General Business 10. D. 1. S TO: Mayor and City Council FROM: Kris Wilson, Assistant City Administrator DATE: 03/17/2015 SUBJECT: Approval of Revised Recreation Supervisor Position Description (E) ADDED to AGENDA on 3/17/2015 Action Sought The Council is asked to approve an updated job description for the Recreation Supervisor position responsible for ice arena operations and programming. Background The Recreation Supervisor position responsible for ice arena operations and programming is currently vacant for the first-time in many years. As is the City's practice prior to beginning the recruitment and hiring process for any full-time position, the job description was reviewed to determine if any updates are needed. At this time, Parks & Recreation Director Jamie Polley is recommending that the minimum qualifications for the position be increased from one year of experience to three years of experience and that experience with maintenance of the ice arena mechanical systems be made a "minimum" rather than just a "desirable" qualification. These proposed changes to the job description are shown in red on the attached document. Budget Impact The increase in minimum qualifications is modest enough so as not to alter the pay range for the position. Therefore this action will have no budgetary impact. Relationship to Vision This item relates to Goal E: Deliver effective and efficient public services by a staff of well-trained, caring and professional employees. Requested Action The Council is asked to approve the attached position description for Recreation Supervisor — Ice Arena Operations and Programming. http://agenda.s hakopeem n.gov/print_ag_m em o.cfm?seq=1872&rev_num=0&mode=External&reloaded=true&i d=0 1/2 3/17/2015 Print Agenda Item Attachments: Revised Recreation Supervisor Position Description http://agenda.shakopeemn.gov/print ag_mem o.cfm?seq=1872&rev_num=0&m ode=External&rel oaded=true&id=0 2/2 City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Ice Arena Operations&Programming REPORTS TO: Parks and Recreation Director STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for supervising the Ice Arena,its programs,activities and events. Aspects of the position include mechanical operations,marketing ice,scheduling and issuing contracts,custodial standards, program development, supervision of part-time and seasonal employees,and budget preparation and monitoring. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages operation of the City's Ice Arena, including scheduling and rental of the facility, operation of the pro shop and concession stand,establishment and implementation of operating policies and procedures,and the inventory and ordering of all necessary supplies. Oversees and coordinates the maintenance and operation of the Ice Arena's mechanical equipment. Promotes and facilitates arena activities: developing marketing programs for available ice; investigating and implementing innovative methods for using unscheduled times;managing contracts and invoices for rentals,and tracking and following-up on delinquent payments. Plans,organizes and supervises year-round arena programs,leagues,and special events. Analyzes and evaluates all programs to determine their effectiveness,recognizing needs for improvement or change. Ensures adherence to City procedures for accounting of daily receipts and revenue including rental contracts,pro shop,etc. Supervises and schedules the City's outdoor warming houses. Communicates with the Public Works Department regarding warming house and outdoor rink maintenance or issues. Serves as the Department liaison to the Shakopee Hockey Association, Shakopee High School and other community organizations. Directs and,when necessary,carries out janitorial and cleaning activities,operation of the ice resurfacer, ice edger and other related equipment;and the ticketing,crowd-control,set-up and clean-up for events, tournaments and games. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Documents, investigates and responds to complaints and concerns relevant to the operation of the arena. Prepares and recommends annual division budget and corresponding fees to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction,guidance,and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Director of Parks and Recreation and human resources staff. Ensures division compliance with applicable local, state and federal regulations related to health, safety and environmental protection. This includes,but is not limited to,Environmental Protection Agency rules concerning refrigeration equipment,Minnesota Department of Health requirements concerning air quality and concessions operations,and OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Thorough knowledge of modern standards for ice arena operations and maintenance. • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and interpret documents such as safety rules,operating and maintenance instructions, and procedure manuals. • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to add,subtract,multiply and divide using units of American money,weight and distance. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems,collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,leisure services,or related field plus the equivalent of one year three years of experience with ice arena operations,including mechanical experience relative to an indoor ice arena. including mechanical experience relative to an indoor ice arena. . Valid driver's license required. Desirable Qualifications Supervisory experience. Five years of experience with ice arena operations, including mechanical experience relative to an indoor ice arena. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand;walk;use hands to finger,handle,or feel objects,tools,or controls;reach with hands and arms. The employee is sometimes required to climb or balance and stoop,kneel,crouch,or crawl. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee is frequently required to lift and/or move up to 50 pounds. While performing the duties of this job,the employee works near moving mechanical parts. The employee regularly works in the cold environment of an indoor ice area and occasionally works in outside weather conditions. The employee is occasionally exposed to toxic or caustic chemicals and risk of electrical shock. The noise level in the work environment is typically moderate. This position will frequently require a flexible schedule,including evening and weekend work to attend meetings and events and ensure the smooth operation of programs.