HomeMy WebLinkAbout5.D.1. Consider Awarding a Contract for the 2008 Street Improvements Project No. 2008-1-Res. No. 6763
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CITY OF SHAKOPEE
Memorandum
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TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Consider Awarding a Contract for the
2008 Street Improvements, Project No. 2008-1
DATE: April 22, 2008
INTRODUCTION:
Attached is Resolution No. 6763, which accepts the bids and awards a contract for the
2008 Street Improvements, Project No. 2008-1.
BACKGROUND:
On March 5, 2008, City Council adopted Resolution No. 6735, which approved the plans
and specifications and authorized staff to advertise for bids for the 2008 Street
Improvements, Project No. 2008-1.
On April 8, 2008, a bid opening was held for the 2008 Street Improvements Project, in
which there were eleven bids opened for this improvement project. The bids are
summarized in the attached resolution. From the bid opening, the apparent low bidder is
Chard Tiling & Excavating, Inc. with a bid of $551,481.05. The Engineer's estimate for
this project is $610,000.00.
The feasibility study contained a construction cost estimate of approximately
$609,000.00 and a project cost estimate of approximately $709,000.00. Adding a 5%
contingency to the actual low bid and 20% indirect costs, the estimated project cost is
approximately $695,000.00, which is below the estimated project cost in the feasibility
study.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
AL TERNA TIVES:
1. Accept the low bid of Chard Tiling & Excavating, Inc. and adopt Resolution No.
6763.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
5. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1 and No.4 in order for this project to commence.
ACTION REOUESTED:
1. Offer Resolution No. 6763, A Resolution Accepting Bids on the 2008 Street
Improvements, Project No. 2008-1 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
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Jeff Weyandt, P.E.
Assistant City Engineer
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ENGR/2008PROJECT/2008-STREET -IMP./WORDIMEM6763-A WARD-CONTRACT
RESOLUTION NO. 6763
A Resolution Accepting Bids For
For The 2008 Street Improvements
Project No. 2008-1
WHEREAS, pursuant to an advertisement for bids for the 2008 Street Improvements,
Project No. 2008-1, bids were received, opened on April 8, 2008, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder
Amount
Chard Tiling & Excavating, Inc.
Wm. Mueller & Sons, Inc.
Northwest Asphalt, Inc.
Valley Paving, Inc.
Hardrives, Inc.
Astech, Corporation
GMH Asphalt Corporation
Knife River, Inc.
Midwest Asphalt Corporation
Bituminous Roadways, Inc.
C.S. McCrossan Construction, Inc.
$551,481.05
$567,911.25
$572,119.29
$574,115.65
$592,359.99
$594,260.26
$623,298.60
$625,252.76
$655,630.10
$687,246.75
$709,627.40
WHEREAS, it appears that Chard Tiling & Excavating, Inc., 26239 State Hwy. 25, Belle
Plaine, MN 56011 is the lowest responsible bidder for the 2008 Street Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Chard Tiling & Excavating, Inc. in the name of the City of Shakopee for the 2008
Street Improvements Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in
Minnesota, held this
session of the City Council of the City of Shakopee,
day of , 2008.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGRI2008-PROlECTSI2008STREET -IMP./WORD/RES6763-A W ARD-CONI'RACT