HomeMy WebLinkAbout4.C.4. Contract for 2015 Park Restroom Cleaning Consent Business 4. C. 4.
SHAKOPEE
TO: Mayor and City Council
FROM: Mike Hullander, Public Works Superintendent
DATE: 03/03/2015
SUBJECT: Contract for 2015 Park Restroom Cleaning (E)
Action Sought
The Council is asked to authorize the appropriate officials to enter into a cleaning
contract with Treasure Enterprises, Inc. for seasonal park restroom cleaning.
Background
In preparation for the 2015 summer season, staff issued a Request for Proposals
(RFP) for seasonal cleaning services from April 2015 through March 2016. Eleven
proposals were received, ranging from a low of$19,908 per year to a high of
$56,010 per year.
Prior to submitting their proposals, interested contractors were given a staff-led tour
of each park and shown the various buildings and restrooms with an explanation of
the specific needs of each. Staff stressed that the quality of the cleaning and
availability of cleaning staff to respond to additional cleanings when requested was
a high consideration over price alone. Based on the quality, completeness, and price
of the proposals, staff interviewed four contractors and checked references.
Recommendation
Staff recommends contracting with Treasure Enterprises, Inc. for a cost of
$27,414.72. Treasure Enterprises, Inc. currently cleans for the City of Farmington,
MN Department of Health, and Hennepin County and received positive remarks
during the reference check.
Budget Impact
The 2015 Park Maintenance budget includes $40,000 for this service, so this
contract will come in under budget.
Relationship to Vision
This item relates to Goal E: Deliver effective and efficient public services by a staff
of well-trained, caring and professional employees.
Requested Action
The Council is asked to authorize the appropriate officials to enter into a cleaning
contract with Treasure Enterprises, Inc. for seasonal park restroom cleaning from
April 2015 through March 2016.
Attachments: 2015 Park Restroom Cleaning Contract
SHAKOPE E
CITY OF SHAKOPEE
CONTRACT FOR CLEANING SERVICES - PARK BUILDINGS
2015-2016
Brad Tabke, Mayor
Members of Council
Matt Lehman
Mike Luce
Kathi Mocol
Jay Whiting
Kris Wilson, Acting City Administrator
Bruce Loney, Public Works Director
Jamie Polley, Parks and Recreation Director
Michael Hullander, Public Works Superintendent
Bill Egan, Park Maintenance Supervisor
City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
TABLE OF CONTENTS
I. DEFINITIONS 3
II. GENERAL CONDITIONS 3
III. SPECIAL CONDITIONS 12
ATTACHMENT A 15
SPECIAL PROVISIONS 15
ATTACHMENT B 16
HOURS OF OPERATION 16
ATTACHMENT C 17
PRICES 17
ATTACHMENT D 18
SPECIFICATIONS 18
Tahpah Park- 1490 Adams St S 19
Schleper Stadium (Tahpah Park) - 1490 Adams St S 20
Lions Park- 1103 Adams St S 21
Lions Park Warming House - 1099 Adams St S 22
Huber Park- 150 Fillmore St N 23
Memorial Park- 1791 Co Rd. 101 E 24
17th Avenue Sports Complex- 2600 17th Ave East 25
Westminster Park- 801 Valley View Rd. 26
Green Meadows Park- 3100 Thrush Street 27
Riverside Fields Park- 7800 Crossings Blvd. 28
Hiawatha Park- 625 7th Avenue East 29
Holmes Park- 628 4th Avenue West 30
Scenic Heights Park- 1195 Ruby Lane 31
Southbridge Community Park- 7101 Southbridge Parkway 32
Quarry Lake Park- 6201 Innovation Blvd. 33
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City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
This contract is entered into as of April 1, 2015 and ends March 31, 2016 by and between
the City of Shakopee ("City") and Treasure Enterprises, Incorporated ("Contractor" or
"Treasure Enterprises, Inc.").
Now, therefore, in consideration of the promises and mutual obligation contained in this
agreement,the parties covenant and agree as follows:
I. DEFINITIONS
Words, phrases, or other expressions used in these contract documents shall have
meanings as follows:
1.1 "Administrator"shall mean the City Administrator of the City of Shakopee, Minnesota or
his/her duly authorized representative.
1.2 "City" shall mean the City of Shakopee, Minnesota a municipal corporation, acting
through its duly appointed officers, employees, agents and representatives.
1.3 "City Council" shall mean the City Council of the City of Shakopee, Minnesota.
1.4 "Code of Ordinances" shall mean the City of Shakopee Code of Ordinances.
1.5 "Contractor" means Treasure Enterprises, Incorporated and its duly authorized
representatives.
1.6"Date of Contract," or equivalent words, shall mean the date written in the first
paragraph of the Contract Agreement.
1.7 "Day" or"days," unless herein otherwise expressly defined, shall mean a calendar day or
days of twenty-four hours each.
1.8 "Finance Director"shall mean the Director of Finance of the City of Shakopee,
Minnesota.
1.9 "Subcontractor" shall mean and refer only to a corporation,partnership,firm or
individual having a direct contract with the Contractor for performing work in
connection with this contract.
II. GENERAL CONDITIONS
2.1 CONTRACTOR'S OBLIGATIONS:
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A. In strict accordance with the terms of this Contract (including the General and
Special Conditions and Specifications below) and at its sole cost and expense, the
Contractor shall provide all of the labor, materials, necessary tools, expendable
equipment, supplies, vehicles, transportation services, required to perform and
complete the janitorial duties of the contract.
B. Attachments A, B, C, D will have the working details of the cleaning obligations.
2.2 TERM OF CONTRACT:
A. This contract shall become effective on the 1st day of April1 2015 and shall remain in
full force and effect through March 31, 2016.
B. At the expiration of the initial contract term, the City, at its sole discretion, may
extend the contract for up to one (1) year each at the proposal price for the option
years by delivering written notice of its intent to extend delivery to Contractor at
least two (2) months prior to the expiration date of this contract. The proposal
price for the option years shall be the proposal price for 2015 adjusted by the
percentage increase in the consumer price index for all urban areas (CPI-U) from
December 2014 to December 2015.
2.3 PAYMENT:
A. After service is complete,the Contractor will bill the City monthly for the services
included in this contract in accordance with the charges set forth in Attachment C to
this agreement.
2.4 CONTRACTOR'S ACCIDENT PREVENTION:
A. The Contractor shall comply with the safety provisions of all applicable laws,
regulations and building codes, including,without limitation,the installation and
maintenance of safeguards on machinery and equipment,the elimination of hazards,
and worker safety training.
B. The Contractor shall exercise precaution at all times to protect the safety of persons
and property.
C. The Contractor shall immediately notify the City of any accident of any kind,which
involves the general public or private or public property,which occurs during the
performance of this Agreement.
D. Upon City's request,the Contractor shall provide the City with a written report
within forty-eight (48) hours including the details of any such accident.
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2.5 DAMAGE TO PROPERTY:
A. The Contractor shall take all necessary precautions to protect public and private
property during the performance of this Agreement.
B. Such property damage shall be addressed for repair or replacement, at no charge to
the property owner,within forty-eight (48) hours with property of the same or
equivalent value at the time of the damage.
C. If the Contractor fails to address the repair or replacement damaged property in
within forty-eight (48),the City may,but shall not be obligated to, repair or replace
such damaged property, and the Contractor shall fully reimburse the City's for any
of its reasonably incurred expenses.
D. The Contractor shall reimburse and/or provide evidence of an insurance claim,the
City for any such expenses within ten (10) days of receipt of the City's invoice.
2.6 INSPECTION:
A. The City may appoint such Inspectors as it deems proper to inspect the work
performed and Contractor's facilities for compliance with the contract documents.
The Contractor shall furnish all reasonable assistance required by the Inspectors for
the proper inspection of the work.
B. Inspectors and other authorized representatives of the City shall be free at all times
to perform their duties. Any attempted intimidation of one of them by the
Contractor or his/her employees shall be sufficient reason,if the City so decides,to
terminate the contract.
C. Such inspection shall not relieve the Contractor from any obligation to perform the
work strictly in accordance with the contract.
2.7 COMPLIANCE WITH LAWS, ORDINANCES AND REGULATIONS:
A. The Contractor shall be familiar with, observe and comply with all ordinances, laws,
and regulations which in any manner affect those engaged or employed in the work,
or the materials, facilities or equipment used in the proposed work, or which in any
way affect the conduct of the work, and shall protect and indemnify the City and its
officers and agents against any claim or liability arising from or based on any
violation of same.
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B. If the Contractor shall discover any provision in the specifications or the contract,
which is contrary to or inconsistent with any law, ordinance or regulation,he/she
shall forthwith report it to the Administrator in writing.
C. Amendments to existing regulatory laws and ordinances and enactment of new laws
and ordinances shall not serve as justification for the Contractor to terminate
his/her obligations hereunder, unless said amendments make the completion of this
contract impossible.
2.8 TAXES, LICENSES AND PERMITS:
A. The Contractor shall pay all sales, use, property, income, and other taxes that are
lawfully assessed against the City or Contractor in connection with the Contractor's
facilities and the work included in this contract and shall obtain, maintain and pay
for all licenses, permits, certificates of authority, and inspections required for the
work during the term of the Contract.
2.9 INDEPENDENT CONTRACTOR:
A. The Contractor shall be responsible for the complete supervision and control of
his/her Subcontractors. Notice to the Contractor shall be considered notice to the
Subcontractors.
B. The Contractor is, and shall remain for all purposes, an independent contractor, and
its officers, employees, agents, or consultants shall not be deemed employees of the
City, nor shall they be entitled to any separate payment of salary, wages, or any
employee benefits available to employees of the City.
C. The Contractor shall be solely responsible for any salaries, wages, benefits, fees or
other compensation, which it may obligate itself to pay to any of its employees or
consultants.
D. Contractor agrees that during the term of this contract, or any extension of it,
Contractor shall not assign, sell, or otherwise transfer more than 10% of: (a) its
stock or other beneficial ownership interest; (b) voting rights; or (c) assets, to any
person or party other than a member of the immediate family of an existing
shareholder. A breach of this contract and the City may immediately terminate the
contract.
2.10 ASSIGNMENT AND SUBCONTRACTING:
A. The Contractor shall not assign or subcontract the work, or any part thereof,
without the previous consent of the Administrator, nor shall he/she assign, by
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power of attorney or otherwise, any of the money payable under this contract
unless written consent of the City has been obtained. No right under this contract,
nor claim for any money due or to become due hereunder shall be asserted against
the City, or persons acting for the City, by reason of any so-called assignment of this
contract or any part thereof, unless such assignment has been authorized by the
consent of the City Council.
B. In case the Contractor is permitted to assign moneys due or to become due under
this contract, the instrument of assignment shall contain a clause subordinating the
claim of the assignee to all prior liens for services rendered and materials supplied
for the performance of the work and to any claims of the City arising out of or under
this contract.
C. Should any subcontractor fail to perform in a satisfactory manner the work
undertaken by him/her, his/her subcontract should be immediately terminated by
the Contractor upon written notice from the City. The Contractor shall be as fully
responsible and accountable to the City for the acts and omissions of his/her
subcontractors, and of persons either directly or indirectly employed by him/her, as
he/she is for the acts and omissions of persons directly employed by him.
D. Nothing contained in this contract shall create any contractual relation between any
subcontractor and the City. The Contractor and his/her Surety alone shall be held
responsible for the full and faithful performance of this contract.
2.11 GENERAL INDEMNIFICATION:
A. The Contractor shall indemnify, keep and save harmless the City and its respective
officers, agents and employees against all suits or claims that may be based upon
any injury or damage to persons or property that may occur, or that may be alleged
to have occurred, in the course of the performance of this contract by the
Contractor, or as a result of the performance of this contract by the Contractor,
whether or not it shall be claimed that the injury was caused through a negligent act
or omission of the Contractor or his/her employees, or his/her subcontractors or
his/her or their agents or in connection with any claim based on lawful demands of
subcontractor, work person, suppliers; and whether or not the persons injured or
whose property was damaged were third parties, employees or the Contractor or
employees of an authorized subcontractor; and the Contractor shall at his/her own
expense defend the City in all litigation, pay all attorneys' fees and all costs and
other expenses arising out of the litigation or claim or incurred in connection
therewith; and shall, at his/her own expense, satisfy and cause to be discharged
such judgments as may be obtained against the City, or any of its officers, agents or
employees.
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B. When requested by the City, the Contractor shall submit satisfactory evidence that
all persons, firms or corporations who have done work or furnished supplies under
this contract, for which the City may become liable under the laws of the State of
Minnesota, have been fully paid or satisfactorily secured. In case such evidence is
not furnished or is not satisfactory, an amount may be retained from money due the
Contractor which will be sufficient, in the opinion of the City, to meet all claims of
the persons, firms, and corporations as aforesaid. Such sum shall be retained until
the liabilities as aforesaid are fully discharged or satisfactorily secured.
2.12 INSURANCE:
A. The Contractor (or City-Approved subcontractor) shall furnish prior to
commencement of any work under this Contract certificate(s) of insurance
providing insurance coverage as follows:
(1) Workers' Compensation Insurance - Covering all persons engaged in work
under this Contract to the full statutory limits stipulated in the Minnesota
Workmen's Compensation Law.
(2) Commercial Liability Insurance - Including premises and operations and
including products/completed operations with the following minimum
limits:
Bodily Injury&Property Damage $1,500,000/each occurrence
(3) Commercial Vehicle Liability Insurance- Including owned, non-owned and
hired motor vehicles.
Bodily Injury&Property Damage $1,500,000/each occurrence
The above requirements should not be interpreted to limit the liability of the
Contractor under this Contract.
B. All insurers shall be either licensed or authorized to do business in the State of
Minnesota.
C. This coverage shall protect the Contractor, its employees, agents, representatives
and subcontractors against claims arising out of the work performed. The City of
Shakopee, its agents and employees shall be included as additionally insured with
respect to all liability policies herein.
D. A thirty (30) day cancellation clause with notice to the City of Shakopee shall be
included; words modifying the cancellation clause such as "endeavor to" provide
notice will be unacceptable and must be stricken.
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E. It shall be the Contractor's responsibility to provide similar insurance for each
subcontractor or to provide evidence that each subcontractor carries such
insurance in like amount prior to the time such subcontractor proceeds to perform
under the Contract.
2.13 DEFAULT AND TERMINATION:
A. If the work to be done under this contract is abandoned by the Contractor; or if this
contract is assigned by him/her without the written consent of the City Council; or if
the Contractor voluntarily files for bankruptcy or is adjudged bankrupt; or if a
general assignment of his/her assets is made for the benefit of his creditors; or if a
receiver is appointed for the Contractor or any of his/her property; or if at any time
the City determines that the performance of the work under this contract is being
unnecessarily delayed or that the Contractor is violating any of the conditions of this
contract, or that he/she is executing the same in bad faith or otherwise not in
accordance with the terms of said contract, then the City may serve written notice
upon the Contractor and his/her Surety of the City's intention to terminate this
contract.
B. Unless within ten (10) days after the serving of such notice by certified mail, a
satisfactory arrangement is made for continuance, this contract shall terminate and
the City may take over and prosecute the work to completion, by contract or
otherwise.
C. In the event of default or nonperformance on the part of the Contractor, the
Contractor and its Surety shall be liable to the City for all excess cost sustained by
the City by reason of the City. In the event the City complete the contract at a lesser
cost than would have been payable to the Contractor under the contract, if the same
had been fulfilled by said Contractor, then the City shall retain such difference.
Should such costs to the City be greater, the Contractor and its Surety shall be liable
for any pay the amount of such excess to the City.
D. In the event of Contractor's default under the terms of this contract, all payments
due to the Contractor shall be retained by the City and applied to the completion of
the contract and to damages suffered and expense incurred by the City by reason of
such default, unless the Surety on the performance bond shall assume the contract,
in which event all payments remaining due the Contractor at the time of default, less
amounts due the City from the Contractor and less all sums due the City for damages
suffered and expense incurred by reason of such default shall be due and payable to
such Surety. Thereafter, such Surety shall receive monthly payments equal to those
that would have been paid the Contractor had such Contractor continued to perform
the contract.
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E. If the City terminates the contract, the City may procure supplies or services similar
to those so terminated, and the contractor/vendor shall be liable to the City for any
excess costs for similar supplies and services, unless the contractor/vendor
provides acceptable evidence that failure to perform the contract was due to causes
beyond the control and without the fault or negligence of the Contractor.
F. The City may release any building or facility listed on Attachment C from the
contract by providing the Contractor with a minimum of 14 days advance written
notice. Upon release of any such building or facility, the City will no longer be
obligated to make payment to the Contractor for that building or facility.
2.14 FORCE MAJEURE:
A. Whenever a period of time is provided for in this Agreement for either the City or
the Contractor are to do or perform any act or obligation, neither party shall be
liable for any delays or inability to perform due to causes beyond the control of said
party such as war, riot, unavoidable casualty or damage to personnel, materials or
equipment, fire, flood, storm, earthquake, tornado or any act of God, but not strike
or lockout.
B. The time period for the performance in question shall be extended for only the
actual amount of time said party is so delayed.
2.15 PENALTIES:
A. The Administrator and his/her designee shall notify the Contractor for each
violation of the Contract, reported to or discovered by him/her or the City. It shall
be the duty of the Contractor to take whatever steps may be necessary to remedy
the cause of the complaint and notify in writing the City of its disposition within
twenty-four (24) hours after receipt of complaint.
B. The first failure to properly perform any item of work will result in written
notification to the contractor by the City Administrator and/or his/her designee.
The second failure to properly perform any item of work will result in a penalty to
the contractor. The City will reduce the amount of the penalty from the amount
owed as payment to the contractor.
C. The penalty amounts will be as follows:
1) Failure to complete any daily task $55.00 each incident.
Each location is considered one incident.
2.16 NOTICES:
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City of Shakopee Contract for Cleaning Services - Park Buildings
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A. Any notice or demand required or permitted to be given or made there under shall
be sufficiently given or made by facsimile, e-mail, messenger delivery, overnight
delivery, or certified mail in a sealed envelope, postage prepaid, addressed as
follows:
City of Shakopee Treasure Enterprises, Inc.
Public Works Fidelis Odeh, President
400 Gorman Street PO Box 581212
Shakopee, MN 55379 Minneapolis, MN 55458
B. Either party may change the address to which notices may be sent by furnishing
written notice of such change to the other party.
C. Notice delivered by messenger, overnight delivery, facsimile, or e-mail shall be
deemed received upon delivery. Notice delivered by mail shall be deemed to have
been given as of the date of the U.S.P.S. postmark.
2.17 SEVERABILITY:
A. If any of the provisions of this Contract are determined by a court of competent
jurisdiction to be invalid, such provisions shall be deemed to be stricken, and such
adjudication shall not affect the validity of the remainder of the terms of this
Contract as a whole or of any section, subsection, sentence or clause not adjudged to
be invalid so long as the material purposes of this Contract can be determined and
effectuated.
2.18 GOVERNING LAW AND VENUE:
A. This Contract shall be governed by the laws of the State of Minnesota.
B. Venue for any action taken by either the City or the Contractor,whether in law or in
equity, to enforce the terms of this Contract shall be in the District Court of the
Judicial District, Scott County, Minnesota, and the Contractor hereby waives
whatever rights it may have in the selection of venue.
2.19 RIGHT TO REQUIRE PERFORMANCE:
A. The City's failure at any time to require performance by the Contractor of any of the
specifications in this Contract shall in no way affect the right of the City thereafter to
enforce it.
B. No waiver by the City of any breach of specifications in this Contract shall be taken
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or held to be a waiver of any succeeding breach of such specifications in this
Contract, nor shall such a waiver of a single breach be taken or held to be a waiver of
any specification itself.
2.20 OPTION TO CHANGE SERVICE;AMENDMENTS:
A. The City shall have the option to change the service provided during the term of this
Contract, including, without limitation, changing the types of cleaning materials and
equipment used, times and/or days of service, and number and/or location of city
facilities.
B. The City shall exercise such option by serving written notice to the Contractor at its
designated place of business at least ten (10) days before the date such service
change is contemplated to begin.
C. Immediately after written notice is served, the parties shall enter into good faith
negotiations concerning the terms, frequency, and the details of pricing the services
that are provided.
D. Any modification or amendments to this Agreement shall be in writing and shall be
signed by the parties.
III. SPECIAL CONDITIONS
3.1 CUSTOMER SERVICE
A. The Contractor shall establish and maintain a local phone number to which City
personnel may call or send inquiries and complaints, and from which City personnel
may receive information and instructions.
B. The Contractor shall provide the Administrator with information concerning the
location, telephone number(s) and mailing addresses of the customer service office
established above, and any other facility that will be used in the provision of
services under this Contract.
C. The Contractor shall provide the Administrator with information concerning the
Contractor's designated person(s) for the purposes of obtaining instructions,
answering inquiries, and resolving complaints. Such persons shall be available to
discuss, and if necessary meet with City personnel to resolve problems.
D. The Contractor shall provide the City with at least one telephone number and email
address, which may be used by City personnel to communicate with the Contractor
after regular business hours or during an emergency.
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E. The Contractor shall equip such office with a sufficient number of telephones and
personnel to accommodate inquiries.
F. Except as otherwise directed by the City, customer service shall be available at least
between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, except during
holidays.
G. In addition, the Contractor will communicate by email with City staff on a quarterly
basis in order to discuss the performance of duties carried out by the contractor
according to the cleaning services specifications.
3.2 EMPLOYEES AND CONDUCT:
A. The Contractor shall use care and diligence in the performance of this Agreement
and shall perform all janitorial services required by this Agreement in a neat,
orderly, and efficient manner.
B. The Contractor shall provide neat, orderly, and courteous personnel for its services
and shall provide courteous and knowledgeable personnel for its customer service
office.
C. The Contractor shall prohibit its employees from drinking alcoholic beverages or
using any controlled substance, except pursuant to a doctor's prescription, while on
duty, or in the course of performing their duties under this Agreement.
D. If the City determines that any of the Contractor's employees is unfit or unsuitable
to perform the services under this Agreement as a result of intoxication, drug use, or
by virtue of abusive or obnoxious behavior, then, upon the City's written request,
the Contractor shall remove such employee from work within the City and furnish a
suitable and competent replacement employee.
E. All of the Contractor's employees working within the City shall be required to wear
a shirt with their company name and an "Authorized City Contractor" identification
badge with a picture that clearly indicates that the Contractor employs the
employee. The Contractor will provide the shirt and the identification badge will be
provided by the City.
F. All of the Contractor's vehicle operators working within the City shall carry valid
state driver's licenses for the class of vehicle operated. Such vehicle operators shall
obey all traffic regulations, including weight and speed limits.
3.3 EQUIPMENT
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A. All equipment used in the performance of this Contract, shall be wholly owned by
the Contractor; provided, leasing or rental agreements or conditional sales contracts
may be allowed where approved by the City, in writing, prior to execution of this
Contract. The equipment to be used in performance of this Contract is made part of
this Contract by reference.
B. No further encumbrance shall be placed upon any of such equipment without the
approval of the City, save that the Contractor may, without consent, mortgage or
otherwise encumber said equipment and facilities for the purpose of enabling the
Contractor to replace the same or add thereof.
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ATTACHMENT A
SPECIAL PROVISIONS
GENERAL INFORMATION:
General Description of Work: Contractor shall provide all labor,supervision, insurance,
equipment and cleaning materials necessary to provide general cleaning for seasonal parks
(Hiawatha, Holmes, Huber, Scenic Heights Tahpah, Memorial, Lions,Westminster, Green
Meadows, Riverside Fields, 17th Avenue Sports Complex, Quarry Lake Park).
Supplies: The City shall supply the following materials:All paper towels for dispensers in
public and employee restrooms; all "roll-type"paper towels; plastic bags for wastebaskets;
all soap for dispensers in public and employee restrooms,fresheners, and toilet paper. The
contractor will supply all OSHA/EPA approved cleaning solutions, cleaning soaps,
detergents,waxes,polishes,brooms, mops, rags, sponges,squeegees,buckets, mechanical
polishers,buffers,vacuum cleaners, and any other item,tool or equipment needed to clean
and/or sanitize the building. The awarded contractor must maintain up-to-date SDS
(Safety Data Sheets) for all supplies used in each city facility.
Keys: To be returned to the Park Supervisor upon contract expiration. Final invoice will be
paid upon the return of the keys.
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ATTACHMENT B
HOURS OF OPERATION
Cleaning Schedule: Cleaning is to be done one (1) to seven (7) days per week, depending
on the city facility. Cleaning shall be done on weekdays (Mon-Fri) before 10:00 am or after
9:00 pm and on weekends (Sat-Sun) before 7:00 am and after 7:00 pm. City staff and
contractor shall discuss, determine,and record the cleaning schedule and hours of
operation after the contract is awarded to ensure a good working schedule for both parties.
Seven 7) Days .er Week Summer)
Begin: April 1 - 15*
End: October 15 - November 1*
Cleaning Days: Monday,Tuesday,Wednesday,Thursday, Friday, Saturday, Sunday
*weather pending- City to contact Contractor with exact start date
1) ahpah Pa 41
2) " e Schleper Stadium (Tahpall
3) 'ons Park
4) ;tuber Park
5) emorial Park
6) omplex
7) Westminster Park
8) Green Meadows Park
9) Riverside Fields Park
10)Southbridge Community Park*
11)Quarry Lake Park*
Two 2) Days per Week (Summer) Two (2) Da s per Week Winter
Begin: May 15 Begin: December 20
End: October 15 End: February 20
Cleaning Day: Mondays, Fridays Cleaning Days: Mondays, Fridays
1) Hiawatha Park 1) .:
2) Holmes Park 2) Westminster Park
3) Scenic Hei:hts Par i 3) Green Meadows Park
4) Riverside Fields Park
5) Scenic Hei•hts Par
6) Southbridge Community Park*
7) Quarry Lake Park*
* park building not constructed yet
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ATTACHMENT C
PRICES
Seasonal work normally starts in April and ends in mid-October. Winter use starts mid-
December and ends mid-February.
Building Services &Prices
Summer-Use:April- October
Building Location Days/week Price/Month
Tahpah Park 1490 Adams St. S 7 $ 406.50
Schleper Stadium (Tahpah) 1490 Adams St. S 7 $ 406.50
Lions Park 1103 Adams St. S. 7 $ 346.50
Huber Park 150 Fillmore St. N 7 $ 346.50
Memorial Park 1791 Co Rd. 101 E 7 $ 346.50
17th Ave Sports Complex 2600 17th Ave. E 7 $ 316.50
Westminster Park 801 Valleyview Rd. 7 $ 316.50
Green Meadows Park 3100 Thrush St. 7 $ 316.50
Riverside Fields Park 7800 Crossings Blvd. 7 $ 316.50
Hiawatha Park 625 7th Ave. E 2 $ 125.91
Holmes Park 628 4th Ave. W 2 $ 125.91
Scenic Heights Park 1195 Ruby Lane 2 $ 125.91
Winter-Use:December- February(Heated Buildings)
Building Location Days/week Price/Month
Hiawatha Park 625 7th Ave. E 2 $ 170.91
Holmes Park 628 4th Ave.W 2 $ 143.91
Lions Park Warming House 1099 Adams St. S. 2 $ 143.91
Westminster Park 801 Valleyview Rd. 2 $ 143.91
Green Meadows Park 3100 Thrush St. 2 $ 125.91
Riverside Fields Park 7800 Crossings Blvd. 2 $ 125.91
Scenic Heights Park 1195 Ruby Ln. 2 $ 125.91
Options:
>Window Cleaning Exterior/Interior $ 4.99/sq. ft.
> Extra Cleaning/Projects/Events $ 19.00/hour
> Open/close "big" deep clean, including windows,walls, etc.:
• Tahpah Park $ 85.00
• Schleper Stadium (Tahpah) $ 85.00
• Huber Park $ 85.00
• 17th Ave Sports Complex $ 85.00
• Westminster $ 85.00
• Green Meadows $ 85.00
• Riverside Fields $ 85.00
Page 17 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
ATTACHMENT D
SPECIFICATIONS
Daily Log/Periodic Evaluations: The cleaning contractor will be required to complete a
daily log of cleaning services. A cleaning log will be kept in each restroom facility. After the
contract is awarded,the Park Maintenance Supervisor and the contractor will determine
the logical placement of a daily logbook for each city facility.
Damages: Vandalism, damage, safety concerns shall be reported to the City.
Emergencies between the hours of 6:30am to 2:30pm Monday through Friday shall be
reported immediately by phone to 952-233-9550 or 612-369-1066.
Emergencies before 6:30am and after 2:30pm shall be reported to Scott County Dispatch at
952-445-1411.
Examples of emergencies include situations that require immediate attention:no heat
in the winter, water leaking, overflowing fixtures(toilets and sinks), extreme
vandalism,fires, and any unsafe conditions.
Non-emergency damages or vandalism shall be reported within 24-hours by email to
Began@ShakopeeMN.gov.
Examples of non-emergencies include situations that do not require immediate
attention:graffiti, missing garbage can,plugged/stopped toilet, etc.
Minimum Requirements: The following descriptions of cleaning services for the City of
Shakopee are minimum requirements only.
Page 18 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Tahpah Park- 1490 Adams St S
Restrooms: 2
Seasonal: Summer-Use:April - October
Daily
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins, switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits -including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
Page 19 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Schleper Stadium (Tahpah Park) - 1490 Adams St S
Restrooms: 2
Seasonal: Summer-Use: April- October
Daily
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits -including napkins, soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
Page 20 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Lions Park- 1103 Adams St S
Restrooms: 2
Seasonal: Summer-Use: April - October
Daily
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits -including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
Page 21 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Lions Park Warming House- 1099 Adams St S
Restrooms: 1
Indoor Common Area: 1
Seasonal: Winter-Use: December- February
Mondays, Fridays
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits -including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 22 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Huber Park- 150 Fillmore St N
Restrooms: 2
Seasonal: Summer-Use: April - October
Daily
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins, switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
Page 23 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Memorial Park- 1791 Co Rd. 101 E
Restrooms: 2
Seasonal: Summer-Use:April- October
Daily
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins, switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins, soap,tissue (to be
furnished by the City) weekly or as needed.
8) Replace air freshener's blocks when needed.
Page 24 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
17th Avenue Sports Complex -2600 17th Ave East
Restrooms: 2
Seasonal: Summer-Use:April- October
Daily
Additional cleaning days maybe requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Clean glass windows of meeting room twice a month.
4) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
5) Sweep and damp mop resilient and hard floors with disinfectant.
6) Spot clean walls and partitions.
7) Empty and clean the interior of sanitary containers.
8) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
9) Check air fresheners and replace when needed.
Page 25 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Westminster Park- 801 Valley View Rd.
Restrooms: 2
Indoor Common Areas: 1
Seasonal: Summer-Use:April - October
Daily
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 26 of 34
City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
Green Meadows Park- 3100 Thrush Street
Restrooms: 2
Indoor Common Areas: 1
Seasonal: Summer-Use:April- October
Daily
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pickup trash (common area).
10)Sweep and mop (common area).
Page 27 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Riverside Fields Park- 7800 Crossings Blvd.
Restrooms: 2
Indoor Common Areas: 1
Seasonal: Summer-Use: April- October
Daily
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins, switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits -including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 28 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Hiawatha Park- 625 7th Avenue East
Restrooms: 2
Indoor Common Area: 1
Seasonal: Summer-Use: April - October
Mondays, Fridays
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 29 of 34
City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
Holmes Park- 628 4th Avenue West
Restrooms: 2
Indoor Common Area: 1
Seasonal: Summer-Use:April - October
Mondays, Fridays
Additional cleaning days maybe requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 30 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Scenic Heights Park- 1195 Ruby Lane
Restrooms: 2
Indoor Common Areas: 1
Seasonal: Summer-Use:April - October
Mondays, Fridays
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean, sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 31 of 34
City of Shakopee Contract for Cleaning Services - Park Buildings
April 1, 2015 through March 31, 2016
Southbridge Community Park- 7101 Southbridge Parkway NOT YET CONSTRUCTED
Restrooms:
Indoor Common Areas:
Seasonal: Summer-Use: April - October
Daily
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls,urinals and adjacent tile,
hand basins,switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins, soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 32 of 34
City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
Quarry Lake Park-6201 Innovation Blvd. NOT YET CONSTRUCTED
Restrooms:
Indoor Common Areas:
Seasonal: Summer-Use:April - October
Daily
Seasonal: Winter-Use: December- February
Monday, Friday
Additional cleaning days may be requested or deleted based on the use of facility.
1) Clean,sanitize and polish all fixtures including toilet bowls, urinals and adjacent tile,
hand basins, switch plates, and door handles.
2) Clean all mirrors.
3) Empty waste receptacles and remove all trash to the garbage containers and insert
liners as required.
4) Sweep and damp mop resilient and hard floors with disinfectant.
5) Spot clean walls and partitions.
6) Empty and clean the interior of sanitary containers.
7) Refill all dispensers to normal limits - including napkins,soap,tissue (to be
furnished by the City) weekly or as needed.
8) Check air fresheners and replace when needed.
9) Pick up trash (common area).
10)Sweep and mop (common area).
Page 33 of 34
City of Shakopee Contract for Cleaning Services -Park Buildings
April 1, 2015 through March 31, 2016
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
intending to be bound thereby.
CITY OF SHAKOPEE Treasure Enterprises, Inc.
Approved by City Council , 2015.
By: By:
Brad Tabke, Mayor Fidelis Odeh, President
Date: Date:
By:
Kris Wilson,Acting City Administrator
Date:
Page 34 of 34