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HomeMy WebLinkAbout8.F.1. Review of Position profile for City Administrator Advertisement General Business 8. F. 1. SHAKOPEE TO: Mayor and City Council FROM: Kris Wilson, Acting City Administrator DATE: 02/03/2015 SUBJECT: Review of Position Profile for City Administrator Advertisement Action Sought At the Council meeting, the Council will be asked to provide feedback to Ms. Sharon Klumpp of Waters & Company Executive Recruitment regarding a draft position profile that will be used to advertise for a new City Administrator. To prepare the position profile, Ms. Klumpp met one-on-one with each elected official and department head, hosted a public forum to accept input from residents and local businesses, and invited all City staff to complete a brief online survey. The draft position profile was not available as of Friday morning, but will be forwarded to Council via email and added to the online version of the Council packet as soon as it does become available. Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul,MN 55101-2887 Springsted Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com MEMORANDUM TO: Shakopee City Council FROM: Sharon Klumpp DATE: February 3, 2015 SUBJECT: Recruitment Brochure Transmittal Memo A draft narrative for the City Administrator brochure accompanies this memo. The narrative synthesizes the individual meetings held with City Council members on January 14. The goal of the recruitment brochure is to provide a collective summary of the qualifications that are important to the City Council that will then be used to market the position to prospective candidates and to evaluate applicant qualifications. While the recruitment brochure primarily reflects the City Council's input, it does draw upon some information from department head meetings as well as comments from the public meeting held on January 22, which was attended by four people, and online comments received from two residents. The results of the employee survey are also provided in both a graph and table format. You may find the tables on pages 4, 12-13 and 19 easier to read at-a-glance than the graphs. Results of the survey appear to be reflected in the recruitment brochure draft but there may be aspects of the brochure that you want to emphasize based on your review of the results. We indicated to the City Council that we would provide salary information. Attached please find a survey on similarly sized communities based on 2014 League of Minnesota Cities salary data;we have increased the salary data by 3 percent to give a better estimate of 2015 salary levels. The City's maximum salary rate for the City Administrator position is$134,994. This is the amount shown in the recruitment brochure. Based on the average annual actual salary of$138,220,consideration should be given to increasing the maximum salary rate. Increasing the maximum rate will help attract applicants. Setting a higher maximum rate does not preclude the City Council from establishing an employment offer based on the successful candidate's experience and qualifications. Public Sector Advisors N m 0) t.0 0 CO NN 0 Ct' NN 00 a; CO 'r m N N al L-) O O!O i Ln m r C E <-.1 N CO Ln N. r-1 O m Ln r�i N u v m Lf1 CO -r N 01 V) N Ln m m Q l m m N N m 111 N m ri ri ri i-1 rI: ri rI ri ri-.ri ri _ i/1, 0 co E .o O CO NN O t0 IN Ln in E x m rmi Ln ':m Ln co 0 (B , '-I Ln Ln en" cc co t Lo" 00 d' m c 'm ri N,-1 )-1 ,"1 i/1. j/} 0 m O O t00 O 01 up or) OVA LO N W 0 m CNI mc : m to O Lr 2 '. ri N O e-i r�-1 cr, ri ::ri r-I iff• C a) E -4 ,r I: ri ri ri ri ri ri rI ri 0 L) C) 0 L 0. L _CO U) 4--+ N C 0 p H ---. •L : o. c 0 E O O Y L Q 0 U Z ,- a) 67 N 4) CL,O' 'c z CO. E CO CO CA CO 'C ate+ °'` E co E C co C:C C E 1E• : ;?. A >- >- A 9-'. >- T C U (. 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(0 : L CC (0 0 Q Q) a, -a (0 U C > N LL yj C N O Q co 00 U a ne c= — U' 0 a) ( .0 a� to m L ii 0 °—) a m 'I) ct ` (tea to Ln ,-1 _c c 0- ° 0 C s L0 CO (�10 O 3 V) d Q m U u 1 DRAFT 1 DRAFT 1 DRAFT 1 2 3 4 5 WATERS & COMPANY EXECUTIVE RECRUITMENT 6 A Springsted Company 7 8 9 10 11 THE CITY OF SHAKOPEE,MINNESTOA, SEEKS A VIBRANT AND ENERGETIC 12 LEADER WITH EXPERIENCE IN MANAGING GROWING COMMUNITIES TO 13 SERVE AS THE NEXT CITY ADMINISTRATOR.... 14 15 16 17 18 19 20 21 CITY ADMINISTRATOR 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Draft Brochure Page 2 of 6 37 THE COMMUNITY 38 Steeped in rich history, the City of Shakopee, Minnesota, is a vibrant and thriving community 39 located in the Minneapolis-Saint Paul metropolitan area along the lower Minnesota River Valley. 40 First established as a trading post, today Shakopee is the county seat of Scott County with a 41 population of 39,167 residents, a 90 percent increase since 2000. It shares borders with Chaska 42 to the southwest, Chanhassen to the west, Prior Lake to the southeast, Savage to the east, and 43 Eden Prairie to the north. Highway 169 runs through the center of the city connecting Shakopee 44 with I-494. Shakopee is located 21 miles from the Minneapolis-Saint Paul International Airport, 45 24 miles from downtown Minneapolis, and 30 miles from downtown Saint Paul. 46 47 Shakopee and its surrounding area are home to major attractions including Valleyfair 48 Amusement Park, the Minnesota Renaissance Festival, and Canterbury Park; Mystic Lake Hotel 49 and Casino is minutes away. Shakopee is also home to major businesses including Shutterfly, 50 Oracle, Seagate, St. Francis RMS (health care), and Imagine Print Solutions. 51 52 With over 900 acres reserved for parks and recreation, Shakopee offers an outstanding quality of 53 life to those who live and work within the City. The Landing—Minnesota River Heritage Park, 54 formerly Historic Murphy's Landing, is a renown 88-acre living history museum depicts life in 55 the Lower Minnesota River Valley from the 1840s-1890s with authentic 19th-century buildings, 56 demonstrations and a scenic river trail and overlook. Shakopee is also home to Scott County 57 Historical Society's Stans Museum and the River Valley Theatre Company. 58 59 Shakopee School District serves more than 7,600 students in Shakopee, Prior Lake, and Savage 60 in addition to a few neighboring townships. The district has five elementary schools, two junior 61 high schools, and one high school, making it one of the fastest growing districts in the Twin 62 Cities suburbs. 63 64 ORGANIZATION 65 The City of Shakopee is organized as a "Plan A" city under Minnesota statutes; it operates on a 66 Mayor-Council plan with an elected Mayor and four City Council members. The Mayor serves a 67 two year term and Council members serve overlapping four year terms. City elections are held Draft Brochure Page 3 of 6 68 in odd numbered years during the general election in November. The City Council exercises the 69 ultimate legislative and administrative authority. 70 71 The City has a 2015 budget of $23 million and an authorized complement of 178 full-time 72 equivalent employees. Approximately 45 percent of the City workforce is represented by three 73 collective bargaining units. The municipal government is organized into seven departments: 74 Administration, Community Development, Finance and City Clerk, Public Works, Parks and 75 Recreation, Police and Fire. Water and electric utilities are operated by the Shakopee Public 76 Utilities Commission. 77 78 POSITION PROFILE 79 The City Administrator is appointed by and serves at the pleasure of the City Council as the 80 City's chief administrative officer. The position is responsible for leading, directing and 81 coordinating the overall operation and administration of the City organization in accordance with 82 policies established and resources allocated by a majority vote of the City Council. Major 83 functions include: 84 • Lead and direct the City's management team to ensure the effective and efficient delivery 85 of municipal services and implementation of adopted policies and ordinances. 86 • Monitor all departments to ensure compliance with policies, procedures, laws, 87 ordinances, and regulations. 88 • Prepare and recommend adoption of the City's annual operating budget, capital 89 improvement program, and enterprise funds; monitor and control expenditures within 90 approved limits. 91 • Prepare agendas,memos and supporting information for City Council meetings. 92 • Evaluate City's processes and services; developing options for improving or matching 93 services to community needs. 94 • Supervise the Assistant City Administrator, all Department Heads, the Economic 95 Development Coordinator, Management Analyst and Administrative Assistant. 96 • Facilitate collaborative efforts with other municipal, county, and regional organizations to 97 ensure maximum efficiencies. 98 • Provide timely information to support them in their roles as elected officials. Draft Brochure Page 4 of 6 99 100 HIGH-PRIORITY ISSUES 101 Getting to know the community. From the City Council and City staff to community leaders 102 and intergovernmental partners, the City Administrator will devote time to getting to know the 103 people who live and work in Shakopee and develop an understanding of their interests, concerns 104 and aspirations. 105 Managing the transition. The City Administrator will provide leadership in a time of 106 transition, helping the City set and stay focused on shared priorities. Establishing trust and 107 credibility with the City Council and staff, listening and communicating information, and 108 managing expectations will be important aspects of this transition. 109 Growth and economic development. Shakopee has witnessed rapid growth over the last 15 110 years; development is projected to continue but at a moderate pace. The City Administrator will 111 be involved in annexation along Highway 169 on the City's west end to accommodate future 112 economic development. The City Administrator will also play a role in supporting continued 113 downtown development. 114 Community amenities and services. As communities grow, it is important to evaluate the 115 adequacy of community amenities and services. The City recently commissioned a community 116 survey to provide feedback on municipal facilities and services and how to fund desired 117 improvements. The City Administrator will work with the City Council, staff and others to 118 address community amenities and service needs identified in the survey. 119 Organizational management. A study is underway to consider modifications to the current 120 organizational structure, which will increase efficiencies and enhance integration of municipal 121 services. The City Administrator will explore study recommendations and develop plans to 122 implement the study. 123 Building the team. The City Administrator will have the opportunity to hire new members of 124 the management team. The Finance Director position will be open as a result of an announced 125 retirement; other key staff retirements are anticipated within the next couple of years. In addition 126 to hiring staff, succession planning will be important to develop employees for future roles in the 127 organization and to ensure continuity of critical city services. 128 Collaborative partnerships. The City of Shakopee participates as a member of the Scott 129 County Association for Leadership and Efficiency (SCALE) and has been active in a variety of Draft Brochure Page 5 of 6 130 collaborative partnerships. The City Administrator will cultivate collaborative partnerships and 131 explore shared services that are in the best interest of the City. 132 133 CANDIDATE PROFILE 134 • Vibrant, forward looking, energetic leader with a strong personality and a positive, "can- 135 do" attitude. 136 • Appreciates Shakopee's history and at the same time embraces its growth and potential. 137 • Builds an effective working relationship with the City Council; earns the City Council's 138 trust and respect by providing timely, objective, and impartial research, options, and 139 recommendations. 140 • Keeps the City Council regularly informed of projects, accomplishments, challenges, and 141 opportunities; engages the City Council and helps Council members find common ground 142 without taking sides. 143 • Demonstrates the highest level of ethics in all actions; is transparent and consist and 144 respects other points of view. 145 • Sets an organizational tone that is proactive, deliberate, and open to exploring new ideas; 146 creates a culture that values customer service, initiative and continuous improvement. 147 • Exercises sound judgment; makes and communicates decisions in a timely manner. 148 • Empowers department directors to maximize their potential; delegates with trust and 149 confidence and holds directors accountable for department performance. 150 • Maintains an awareness of department operations and understands when to get involved. 151 • Engages employees at all levels of the organization and recognizes their contributions; 152 encourages and supports employee training and development. 153 • Welcomes diversity and cultivates inclusivity; seeks opportunities to be active in the 154 community. 155 • Communicates effectively to a variety of audiences; conveys information in a clear and 156 straightforward manner. 157 158 EDUCATION AND EXPERIENCE 159 Master's degree in public administration, business administration, or a related field and seven 160 years of increasingly responsible local government experience, including at least four years of Draft Brochure Page 6 of 6 161 experience at the department head level of a larger or similarly-sized organization or as an 162 administrator/manager of a smaller or similarly-sized governmental organization. Equivalent 163 combination of education and experience will be considered. The ideal candidate will have 164 experience managing the dynamics of a growing community, defining organizational roles and 165 responsibilities, and helping the governing body identify and establish shared priorities and 166 future directions. Must have comprehensive finance and budgeting experience and excellent 167 communications and interpersonal skills. 168 169 COMPENSATION AND BENEFITS 170 Salary up to $134,996, depending upon experience and qualifications. Comprehensive benefits 171 package available. Relocation negotiable. 172 173 APPLICATION AND SELECTION PROCESS 174 Qualified candidates please submit your cover letter and resume online by visiting our website at 175 https://waters-company.recruitmenthome.com/. This position is open until filled; however, 176 interested applicants are strongly encouraged to apply no later than March 18, 2015. Following 177 this date, applications will be screened against criteria outlined in this brochure. On-site 178 interviews will be offered to those candidates named as finalists, with reference checks, 179 background records checks, including credit history, and academic and employment verifications 180 conducted after receiving candidates' permission. For more information please contact Sharon 181 Klumpp at sklumpp @watersconsulting.com or by calling 651.223.3053 (office) or 651.270.6856 182 (mobile). 183 184 The City of Shakopee is an Equal Opportunity Employer. i o % \ m ( / 3 o } E \ § fo co to O co co k / 7 = en= ∎ V to ! 2 ■ $ CD cD co k . 2 ■ ■ _ = $ 0 2 0 m % _ c \ CD cL 13 5 g 3 © © / \ _ 2 / o = - 0 � - e ■ /133/ CD -g 73 o � o 0 I co = 0 Ti A CD CD r y g �Fii .4 CD 2 © C ■ca 0 0. • * Cl) CID 2. 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