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HomeMy WebLinkAbout4.F.2. City Council Minutes Consent Business 4. F. 2. \K(71'} 1 TO: Mayor and City Council FROM: Julie Linnihan, Finance Director/City Clerk DATE: 02/03/2015 SUBJECT: City Council Minutes (F) Action Sought Move to approve the City Council minutes from January 20, 2015. Attachments: 01-20-15 City Council Minutes OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION 7:00 P.M. JANUARY 20, 2015 LOCATION Council Chambers City Hall 129 Holmes Street South 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman;Councilmember Jay Whiting;Councilmember Kathi Mocol;Councilmember Mike Luce Staff Assistant City Administrator Kris Wilson; Community Development Director R.Michael Leek; Present: Public Works Director/Engineer Bruce Loney;Economic Development Coordinator Samantha DiMaggio; City Attorney Jim Thomson 2. Pledge of Allegiance 3. Approval of Agenda Ms. Wilson asked to remove 4.D.1,Revised Pay Rates for Part-Time Fire Dept. Officers- Resolution No. 7543. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to approve the agenda as amended. Vote: 5-0 4. Consent Business-(All items listed in this section are anticipated to be routine.After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda.Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to approve the Consent Agenda as amended. Vote: 5 -0 A. Community Development B. Police and Fire 1. Amendment To School Resource Officer Agreement(D) Moved authorize the appropriate city staff to enter into an agreement to amend the current 2015 School Resource Officer Agreement. (Motion carried under the Consent Agenda) 2. Purchase of New SWAT Vehicle(A) Moved to authorize appropriate city staff to purchase a new Specialty SWAT Vehicle,totaling $56,131. (Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Construction of Vierling Drive Trail and Sidewalk,Res.No. 7542 (D) Offered Resolution No. 7542,A Resolution Stating the City will Maintain a Trail/Sidewalk on Vierling Drive from County Road 69 to Taylor Street. (Motion carried under the Consent Agenda) 2. Purchase&Installation of Fabric Structure for Equipment Storage(E) Moved to accept the low quote from Greystone Construction for the purchase of one new Natural Light Fabric Structure with installation for the price of$97,954 with funds from the Government Buildings Internal Service Fund. (Motion carried under the Consent Agenda) 3. Purchase Box,Hoist,Plow and Salt/Sand Spreader(E) Moved to approve the purchase of a box,hoist,plow and accessories from Crysteel Truck Equipment,Inc. for the price of$24,503.79 and a salt/sand spreader from Aspen Equipment for the price of$5,438.00 with funds from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) D. Personnel 1. Revised Pay Rates for Part-Time Fire Dept.Officers--Resolution No. 7543 (E) This item was removed from the Consent Agenda. E. Parks and Recreation F. General Administration 1. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount$797,695.82 and payroll transfers in the amount of$753,834.82 for a total of$1,551,530.64. (Motion carried under the Consent Agenda) 2. City Council Minutes(F) Moved to approve the City Council minutes from December 16,2014 and January 6,2015. (Motion carried under the Consent Agenda) 3. Approval of Transfer of Cable Franchise,Res.No. 7544(B) Offered Resolution No. 7544, a Resolution Approving the Transfer of the Cable Franchise and Change of Control of the Grantee. (Motion carried under the Consent Agenda) 4. Temporary On-Sale Liquor License for the Parish of St. Jaochim&Anne's Winterfest Event(F) Moved to approve the application and grant a temporary on-sale liquor license to the Parish of St. Joachim&Anne,350 Atwood Street South,for February 7,2015. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject.Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) Madeline Guinn, 17270 Jade Ct.,Lakeville,addressed Council advising them that she is moving to Shakopee in February. She stated that she has a miniature pot bellied pig as a pet and asked staff and Council to consider revising the City Ordinance to allow such pets. Council directed staff to research the issue and return with additional information. 6. Public Hearings: A. Hilldale Drive Continued Public Hearing(E) A Public Hearing was held in October for the extension of sanitary sewer and water to properties along Hilldale Drive. Council voted to continue the hearing until a valuation study is done and brought back on January 20,2015. A valuation study has been conducted but staff requests to continue the public hearing to February 17,2015 to allow time for staff to discuss the benefit analysis with Shakopee Public Utilities and then with the residents on February 4,2015. The results of these meetings can then be brought back to the City Council on February 17,2015. Mayor Tabke asked if there was anyone at the public hearing that wished to speak on the subject. No one responded. Moved by Councilmember Matt Lehman,Seconded by Councilmember Kathi Mocol to continue the Hilldale Drive Improvement Project Public Hearing to February 17,2015. Vote: 5 -0 7. Business removed from the Consent Agenda will be discussed at this time None. 8. Recess for Economic Development Authority Meeting: 9. Reconvene Mayor Tabke reconvened the meeting at 7:10 p.m. 10. General Business: A. Community Development 1. Zoning Text Amendment to add Senior Housing Facilities as a Conditional Use in the RIC,Old Shakopee Residential Zone-Ord.No. 899(A,B) Mr.Leek said at the December 16th City Council Meeting,the City Council reviewed the PUD Concept Plan for The Henderson,a 55-unit senior housing facility on a site at the southwest quadrant of the intersection of 5th Avenue E. and Sommerville Street. The property is currently zoned R1C,Old Shakopee Residential.A Public hearings will be required for the proposed project (conditional use permit,variance,and plat)based on plans submitted. Mr.Leek said that City Council directed staff to prepare a zoning text amendment to allow senior housing facilities in the R1C, Old Shakopee Residential Zone. At the January 8th Planning Commission Meeting,the Commission unanimously voted(6-0)to recommend that the City Council adopt the proposed additional language to the City Code Section 11.30(R1C,Old Shakopee Residential Zone) Subdv. 3,Conditional Uses: Q. Senior Housing Facilities,which are defined as: housing facilities with or without assisted living services,that are intended to serve persons greater than 55 years of age,not including nursing homes and subject to the following conditions. A minimum lot size of 0.75 acres,maximum density of 45 units/acre, maximum height is equal to the maximum height set forth by the design standards of the R1C zone, minimum structure setbacks are equivalent to R1C setback regulations,except that the minimum side yard setback must be at least 1/2 of the maximum building height.Maximum impervious surface percentage of 70%and building design and materials must meet minimum requirements set forth in City Code Section 11.60 for Residential Uses. Carol Scheffler, 626 Lewis St and Kevin Gillick 136 6th Ave.E.,each had questions regarding parking issues that could potentionally be a problem if the project moves forward. Both residents asked to be put on the mailing list for the Boards and Commission public hearing regarding this project. Mr. Leek also explained the Planning Commission's process and public hearing protocols for the upcoming meetings with regard to the project. Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce offered Ordinance No. 899,the addition of Senior Housing Facilities,with requirements,to City Code Section 11.30 (R1C,Old Shakopee Residential Zone)Subdivision 3, Conditional Uses, and move its adoption. Vote: 5 -0 B. Police and Fire C. Public Works and Engineering D. Personnel E. Parks and Recreation F. General Administration 11. Workshop Discussion A. Annexation&Future Land Use Planning(B) Mr. Leek asked City Council to consider seeking a revised orderly annexation agreement with Jackson Township and to take steps to plan for the future development of land south of Highway 169 and west of Marystown Rd. He said that under Minnesota law there are two approaches to annexing land into municipalities from township areas. One is annexation by ordinance which that the municipality actively annexing property that abuts it. The other is an orderly annexation agreement(OAA)which is an agreement between one or more townships and one or more municipalities. Mr.Leek explained each in detail to Council. Mr.Leek suggested that it would be beneficial to the township property owners,township and the city to adopt the staging approach in a new or modified OAA and explained the benefits. The City's current OAA with Jackson Township was signed in 2002. There were two basic principles underlying the agreement. The first was that annexation would take place on a largely voluntary basis;the second is that,in the event the City initiates annexation or by its annexation activity has surrounded properties,it must follow a very specific process for the annexation. Mr. Leek explained the requirements to Council. The properties that were annexed from Jackson Township that are west of CR 15 provide the largest opportunity for new development but have remained vacant since being annexed. Staff is recommending that the City hire a consultant to complete a master plan for these areas to provide a more up-to-date and market based vision for land in this area,for more specific planning for the extension of sewer,water,roads,and other utilities,and for further discussion between the City and Township officials regarding annexation. Mr. Leek said that if Council decides to move forward with the master land use study, staff also recommends adoption of an interim ordinance establishing a one year moratorium on development in the identified area. If the study is completed sooner than one year,the City Council would be able to lift the moratorium sooner. After discussion of annexation,Council agreed to have the Jackson Township Liaisons,Mayor Tabke and Councilor Lehman,and staff to initiate discussions with the Jackson Township Board with the goal of developing a revised or new Orderly Annexation Agreement that takes a staged approach to annexation. Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to direct staff to prepare and issue a Request for Proposals for the development of a master land use/concept plan for western Shakopee and adjacent township lands. Vote: 5 -0 Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to direct staff to prepare an interim ordinance for a moratorium on development in the areas under study and place it on the agenda for adoption at the February 3,2015 City Council meeting. Vote: 5 -0 12. Other Business None 13. Adjourn to February 3,2015 at 7:00 p.m. Moved by Councilmember Jay Whiting,Seconded by Councilmember Mike Luce to adjourn to February 3,2015 at 7:00 p.m. Vote: 5-0 Meeting ended at 8:23 p.m. Julie A Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary