HomeMy WebLinkAbout4.E.1. Replacement of field lighting at Joe Schleper Stadium Consent Business 4. E. 1.
SHAKOPEE
TO: Mayor and City Council
FROM: Jamie Polley, Parks & Recreation Director
DATE: 02/03/2015
SUBJECT: Replacement of Field Lighting at Joe Schleper Stadium (A)
Action Sought
The City Council is asked to authorize the replacement of the outfield lighting and
towers at Joe Schleper Stadium, in an amount not to exceed $310,800.
Background
The current field lighting towers were moved to Joe Schleper Stadium in 1984 from
Riverside Park where they were in place since before 1948. When the towers were
moved, new light fixtures were installed on the posts. Both the light fixtures and the
towers have reached the end of their expected life and are in need of replacement.
Discussion
Replacement of the lights and towers has been planned for within the 2015 Park
Asset Fund. Staff researched the cost to refinish the towers and only replace the
lights. It was determined that the towers have structural issues and need to be
refinished from top to bottom making it a very difficult and costly task. It has also
been determined that the current light towers are not positioned correctly around the
field for optimal light coverage. Staff also met with the Stadium Committee made
up of representatives from each organization that utilize Schleper Stadium. The
committee supported the plan to replace the light fixtures and the towers.
Budget Impact
A total of$350,000 was budgeted for this project in the 2015 Park Asset Fund. The
light fixtures, towers and installation can be purchased through Graybar Electric
Company, Inc. under the US Communities Government Purchasing Alliance. This is
the same program that the City utilized to purchase the lights and towers for fields 1
& 2 at the 17th Avenue Sports Complex. The total cost of purchasing the lights and
towers through US Communities will be $255,583. The City will save
approximately 5% by utilizing US Communities.
Additional items that need to be completed with this project include the electrical
work and the removal and disposal of the existing towers. Two quotes were
obtained for the electrical work, with the lowest being $28,000 from Choice
Electric, Inc. Three quotes were obtained for the removal and disposal of the
existing towers, with the lowest being $5,400 from High Five Erectors II, Inc. Staff
has also been informed that the transformer currently in the park will need to be
upgraded, but the exact cost from SPUC is unknown at this time. Therefore staff is
requesting $7,000 in the project budget for the transformer and a 5% contingency.
New Lights & Towers $255,583'
Electrical Work $28,0001
Removal & Disposal of Old Towers $5,400!
Upgraded Transformer $7,0001
5% Contingency $14,800,
Total Project Cost $310,783!
Relationship to Vision
This item relates to Goal A: Keep Shakopee a safe and healthy community where
residents can pursue active and quality lifestyles.
Requested Action
If Council concurs, it should authorize the expenditure of an amount not to exceed
$310,800 for replacement of the outfield lighting and towers at Joe Schleper
Stadium, and authorize appropriate City staff to:
1. Enter into a contract with Graybar Electric Company, Inc. in the amount of
$255,583 for the lighting equipment and installation.
2. Enter into a contract with Choice Electric, Inc. in the amount of$28,000 for the
electrical work.
3. Enter into a contract with High Five Erectors II, Inc. in the amount of$5,400 for
the removal and disposal of the current light towers.
Attachments: Park Asset Fund 2015-2019
Graybar Quote
US Communities Flyer
Choice Electric Quote
High Five Quote
2015-2019 Park Asset Fund
2015
2016
Schleper field lights/roof 450,000 Lion's warming house/rink 350,000
Trail overlays 60,000 Playground Equipment 50,000
Tahpah fence extension 65,000 Trail overlays 65,000
Tahpah concession 35,000 Riverview fence 25,000
Arena Scoreboard 35,000 Skate Park ramps 40,000
Pool Filter Replacement 30,000 Pool Slide Pump 15,000
CC Air Handler Upgrade 50,000 Arena Dehumidification 140,000
Small Drop Slide 15,000 685,000
$740,000
2017 2018
Trail overlays 60,000 Skate Park ramps 50,000
Gazebo Levy Drive 20,000 Trail overlays 60,000
Playground Equipment 75,000 Fence replacement 15,000
CC Boiler Replacment 200,000 Main Pool Pump 20,000
Tahpah Football lights 200,000 IA Refrigeration/Cooling 1,750,000 by 2020
Schleper Painting 150,000 $1,895,000
CC Parking Lot Update 500,000
CC Parking lot Lights 20,000
1,225,000
2019
Memorial Bthrm Replace 250,000
Memorial Parking lot 100,000
Playgrouhd Equipment 80,000
Trail Overlay 65,000
$495,000
GraybaR.
DISTRICT MAIN HOUSE
2300 EAST 25TH STREET
MINNEAPOLIS MN 55406-1221
Phone:612-728-3512
Fax: 612-728-2500
To: City of Shakopee Date: 01/28/2015
129 Holmes Street S
SHAKOPEE MN 55379-1328 Proj Name: TAHPAH PARK AND BASEBALL
Attn: Jamie Polley GB Quote #: 221899398
Phone: 952-233-9300 Valid From: 01/27/2015
Fax: Valid To: 02/26/2015
Email: scott.moseman @graybar.com Contact: SCOTT MOSEMAN
Email: scott.moseman @graybar.com
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item Quantity Supplier Catalog Nbr Description Price Unit Ext.Price
Notes: US COMMUNITIES ELECTRICAL CONTRACT#MA-IS-1340234-2
FREIGHT ALLOWED
PLEASE CONFIRM DELIVERY ADDRESS AND ON-SITE PERSON TO BE CONTACTED 24 HOURS
BEFORE DELIVERY
100 1 EA MUSCO SPORTS LOT MUSCO SPORTS MUSCO $255,583.00 1 $255,583.00
LIGHTING SPORTSLIGHTING
PACKAGE
CONSISTING OF;
(8)80' Musco
Light-Structures and
the structural
installation of the
concrete bases,
poles,and lighting
equipment.
The baseball field
will be lit to 70
footcandles infield
and 50 footcandles
outfield.
Light-Structures
consists of a
pre-stressed concrete
base,galvanized steel
pole,remote electrical
component enclosure
at a 10'height on the
pole,pole wire
harness,and pole top
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#:1-800-GRAYBAR
Subject to the standard terms and conditions set forth in this document. Unless otherwise noted,freight terms are F.O.B.shipping point prepaid and bill.
Unless noted the estimated ship date will be determined at the time of order placement.
Page 1 of 3
To: City of Shakopee Date: 01/28/2015
129 Holmes Street S Proj Name: TAHPAH PARK AND BASEBALL
SHAKOPEE MN 55379-1328 GB Quote #: 221899398
Attn: Jamie Polley
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
luminaire assembly
with 1500 watt metal
halide lighting.
The lighting
system also includes
Control-Link wireless
controls,25 year
warranty(parts,labor,
and lamps),and one
group re-lamp at the
4,000 hour rated lamp
life.
"A"poles 7 fixtures
"B"poles 12 fixtures
"C"poles 7 fixtures
"D"poles 7 fixtures
Total in USD (Tax not included): $255,583.00
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#:1-800-GRAYBAR
Subject to the standard terms and conditions set forth in this document. Unless otherwise noted,freight terms are F.O.B.shipping point prepaid and bill.
Unless noted the estimated ship date will be determined at the time of order placement.
Page 2 of 3
To: City of Shakopee Date: 01/28/2015
129 Holmes Street S Proj Name: TAHPAH PARK AND BASEBALL
SHAKOPEE MN 55379-1328 GB Quote #: 221899398
Attn: Jamie Polley
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
TERMS AND CONDITIONS OF SALE
1.ACCEPTANCE OF ORDER.TERMINATION-Acceptance of any order is subject to credit approval and acceptance of order by Graybar Electric Company,Inc.("Graybar")and,when applicable,Graybar's suppliers.
If credit of the buyer of the goo ("Buyer")becomes unsatisfactory to Graybar,Graybar reserves the right to terminate upon notice to Buyer and without liability to Graybar.
2.PRICES AND SHIPMENTS-Unless otherwise quoted,prices shall be those in effect at time of shipment,which shall be made F.O.B.shipping point,prepaid and bill.
3.RETURN OF GOODS-Credit may be allowed for goods returned with prior approval.A deduction may be made from credits issued to cover cost of handling.
4.TAXES-Prices shown do not include sales or other taxes imposed on the sale of goods.Taxes now or hereafter imposed upon sales or shipments will be added to the purchase price.Buyer agrees to reimburse Graybar
for any such tax or provide Graybar with acceptable tax exemption certificate.
5.DELAY IN DELIVERY-Graybar is not to be accountable for delays in delivery occasioned by acts of God,failure of its suppliers to ship or deliver on time,or other circumstances beyond Graybar's reasonable
control.Factory shipment or delivery dates are the best estimates of our suppliers,and in no case shall Graybar be liable for any consequential or special damages arising from any delay in shipment or delivery.
6.LIMITEDD WpArRty RANTIIES-G�raynbar warraa�nttss that Yall goods sold are free of goods.GRAYBAR interest and will make available to Buyer all transferable warrantiesT(nncludin. without limitation warranties with respect to
W e1ARR N
WARRANTIES INCLUDING BUT made T LIMITED TO Tmanufacturer P of ESS OF MERCHANTABILITY A OTHER IINS FOR IMPLIED UNNLESSSOTHERWISE AGREED IN WRITININGABY,LA LIED
AUTHORIZED REPRESENTATIVE AREA OF A NUCLOEAR FACILITT 1 OR(2 PRODUCTS SOLD LTHC HEREUNDER PLICATIO,INTENDED THE GOODS HAVE POTENTTIAL FOR DIR(C�ANY PATIENT CO APPLICATION TA OR WHERE OR THE
( DIRECT PATIENT CONTACT OR WHERE A SIX(6)
FOOT CLEARANCE FROM A PATIENT CANNOT B$MAINTAINED AT ALL TIMES.
7.LIMITATION OF LIABILITY-Buyer's remedies under this agreement are subject to any limitations contained in manufacturer's terms and conditions to Gra bar a copy of which will be furnished upon written
request.Furthermore Graybar's liabili shall be limited to either repair or replacement of the goods or refund of the purchase price,all at Graybar's option,and IN NO CASE SHALL GRAYBAR BE LIABLE FOR
INCIDENTAL,SPECIAL,OR CONS QUENTIAL DAMAGES.In addition,claims for shortages,other than loss in transit,must be made m writing not more than five(5)days after receipt of shipment.
8.WAIVER-The failure of Graybar to insist upon the performance of any of the terms or conditions of this agreement or to exercise any right hereunder shall not be deemed to be a waiver of such terms,conditions,or
rights in the future,nor shall it be deemed to be a waiver of any other term,condition,or right under this agreement.
9.MODIFICATION OF TERMS AND CONDITIONS-These terms and conditions supersede all other communications,negotiations,and prior oral or written statements regarding the subject matter of these terms and
conditions.No change modification,rescission,discharge,abandonment,or waiver or these terms and conditions shall be binmg upon Graybar unless made in writing and signed on its behalf by a duly authorized
representative of Graybar.No conditions,usage of trade,course of dealing or performance understanding or ap.,reement,purporting to modify,vary explain,or supplement these terms and conditions shall be binding
unless hereafter made in writing and signed by the party to be bound.Any proposed modifications or additional terms are_specifically rejected and deemed a material alteration hereof.If this document shall be deemed an
acceptance of a prior offer by Buyer,such acceptance is expressly conditional upon Buyer's assent to any additional or ditterent terms set forth herein.
10.REELS-When Graybar ships returnable reels,a reel deposit may be included in the invoice.The Buyer should contact the nearest Graybar service location to return reels.
11.CERTIFICATION-Graybar hereby certifies that these goods were produced in compliance with all applicable requirements of Sections 6,7,and 12 of the Fair Labor Standards Act,as amended,and of regulations and
orders of the United States Department of Labor issued under Section 14 thereof.This agreement is subject-to Executive Order 11246,as amended,the Rehabilitation Act of 1973 as amended the Vietnam Veterans'
Readjustment Assistance Act of 1974,as amended E.O.13496,29 CFR Part 471,Appendix A to Subpart A,and the corresponding regulations,to the extent required by law.41 CFR 60-1.4,60-741.5,and 60-250.5 are
incorporated herein by reference,to the extent legally required.
12.FOREIGN CORRUPT PRACTICES ACT-Buyer shall comply with applicable laws and regulations relating to anti-corruption,including,without limitation,(i)the United States Foreign Corrupt Practices Act
(FCPA)(15 U.S.C.&&78dd-I et seq.l irrespective of the place of performance and(ii)laws and regulations implementing the Organization for Economic Cooperation and Development's Convention on Combating
Bribery of Foreiu,Public Officials in International Business Transactions,the U.N.Convention Against Corruption,and the Inter-American Convention Against Corruption in Buyer's country or any country where
performance of&is agreement or delivery of goods will occur.
13.ASSIGNMENT-Buyer shall not assign its rights or delegate its duties hereunder or any interest herein without the prior written consent of Graybar,and any such assignment,without such consent,shall be void.
14.GENERAL PROVISIONS-All typographical or clerical errors made by Graybar in any quotation,acknowledgment or publication are subject to correction.This agreement shall be governed by the.laws of the State of
Missouri applicable to contracts to be formed and fully performed within the State of Missouri without giving effect to the choice or conflicts of law provisions thereof.All suits arising from or concerning this agreement
shall be filed m the Circuit Court of St.Louis County,Missouri,or the United States District Court for the Eastem District of Missouri,and no other place unless otherwise determined m Graybar's sole discretion.Buyer
hereby irrevocably consents to the jurisdiction of such court or courts and agrees to appear m any such action upon written notice thereof.
15.PAYMENT TERMS-Payment terms shall be as stated on Graybar's invoice or as otherwise mutually agreed.As a condition of the sales agreement,a monthly service charge of the lesser of 1-1/2%or the maximum
permitted by law may be added to all accounts not paid by net due date.Visa,MasterCard,American Express,and Discover credit cards are accepted at point of purchase only.
16.EXPORTING-Buyer acknowledges that this order and the performance thereof are subject to compliance with any and all appplicable United States laws,regulations,or orders.Buyer agrees to comply with all such
laws,regulations and orders,including,if applicable,all requirements of the International traffic in Arms Regulations and/or the x ort Administration Act,as may be amended.Buyer further agrees that if the export
laws are applicable,it will not disclose or re-export any technical data received under this order to any countries for which the United-States ovemment requires an export license or other supporting documentation at the
time of export or transfer,unless Buyer has obtained prior written authorization from the United States Office of Export Control or other authority responsible for such matters.
Signed:
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR
Subject to the standard terms and conditions set forth in this document. Unless otherwise noted,freight terms are F.O.B.shipping point prepaid and bill.
Unless noted the estimated ship date will be determined at the time of order placement.
Page 3 of 3
Graybar - U.S. Communities Program
U.S.COMMUNITIES" SERVING LOCAL GOVERNMENT
GOVERNMENT PURCHASING ALLIANCE Solutions That Work To Your Advantage!
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pooled power of public agencies nationwide.
graybar.com/uscommunities
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uscommunities @graybar.com .»]
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The Graybar-U.S. Communities contracts were formed specifically Graybar represents the leading manufacturers of electrical,
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Jeff Peskuski Rob Rhoads
(630) 640-4905 (314) 573-7159
jeff.peskuski @graybar.com robert.rhoads @graybar.com
GraybaR.
Graybar - U.S. Communities Program
U.S.COMMUNITIES° SERVING LOCAL GOVERNMENT
GOVERNMENT PURCHASING ALLIANCE
t�y N _ NEi Solutions That Work To Your Advantage!
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Updated.May 6,2013
Graybar U.S Communities Program Managers
^® Mixed Sourcesmm
Jeff Peskuski Rob Rhoads J1 N+
(630) 640-4905 (314) 573-7159 FSC ,91t,•�a�=.�
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jeff.peskuski @graybar.com robert.rhoads @graybar.com #801184 13-256 (5/13)
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? %l U � 3080 46 Ave.East
Shakopee,MN 55379
952-445-2625
952-403-9220
Proposal: Tahpah Park 01/28/2015
Bill Egan
City of Shakopee
Introduction
This proposal is for installing the conduit and wire to eight new Musco light poles at Tahpah
Park. All wire runs will be copper and will limit the voltage drop to no more than 3%. We will
wire everything to a new service. To install this service,the utility may charge you a small fee
(about$1,000 and not included)to get it set up.
Scope of Work
Install conduit and wire to each pole
Provide trenching and backfill
Install new electric service to supply new load
Make connections at base of Musco poles and at the controller
Install hand holes where needed
Provide permit
Financial Summary
Choice Electric will provide the labor and services described in this proposal for$28,000.
Alternate#1
Install equipment and wiring for 240-volt lighting Add $16,500
Authorization to Proceed
By signing this Authorization To Proceed, customer agrees to the above scope of work and
pricing and authorizes Choice Electric, Inc. to proceed with the project as proposed.
Date:
Customer Signature
Customer Purchase Order
We appreciate this opportunity. Please contact me with any questions.
Mark Houser
Choice Electric Inc.
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3005 4th Avenue East-P.O.Box 477•Shakopee,MN 55379.952-496-4000.Fax:952-496-1650
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Certified Disadvantaged Business Enterprise(OBE),. •
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FAX NUMBER: . r52.— 2J3—3 gO7 •
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•—Please note the following: . '
1) Excludes bond costs and liquidated damages. '
2) Excludes any grouting,.touch-up painting,testing,lintels,shoring and demolition. .•
3) Price is based on regular working hours. •
4) Proposal includes insurance per attached certificate. •
- If you require additional insured forms CG 2010 and CG 2037(10-01 Edition),,there will bean additional cost or $2,000,00 ADDED to the above price. .
If you require additional insured forms CG 2010 and CG 2037(07-04 Edition),there will be NO additional.cost.
5) No breaking apart of this proposal is allowed without prior agreement .
. 6) Upon acceptance of this bid proposal,it will become a part of High rive Erectors Il subcontract. .
7) .
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9) .
• If you have any questions, please call my cell 612-490-2551 or the office 952-496-4000. Thank you.
HIGH FIVE ERECTORS II,INC. . • •
By:Dustin Buesgens,Vice President/Estimator .
"A Woman Business Enterprise.a'nd Equal Opportunity Employer" '
L00/LOO d OW £0:80 S LOZ/6Z/10