HomeMy WebLinkAbout4.F.5. Designation of Official Newspaper Consent Business 4. F. 5.
SHAKOPEE
TO: Mayor and City Council
FROM: Lori Hensen, Deputy City Clerk
DATE: 01/06/2015
SUBJECT: Designation of Official Newspaper (F)
Action Sought
City Council is asked to designate the official newspaper for 2015.
Background
The City is required by law to publish certain matters in its official newspaper,
during the course of the year. We publish the Council Minutes (motions primarily),
ordinances, resolutions when required by law, notices of public hearings on
planning matters and public improvement projects, and advertisements for bids. It is
appropriate that this designation be made at this time.
To be qualified as a medium of official and legal publication, a newspaper must
meet certain qualifications set forth by State Law. To name a few, it must be
printed in the English language in newspaper format; be distributed at least five
days each week, if a daily, or twice a month if not a daily; be circulated in the
political subdivision which it purports to serve, and either have at least 400 copies
regularly delivered to paying subscribers, or 400 copies regularly distributed
without charge to local residents; have its known office of issue established either in
the county in which it lies in whole or in part, the political subdivision which the
newspaper purports to serve, or in an adjoining county; file a copy of each issue
immediately with the State Historical Society.
The City has received the attached letter from Laurie Hartmann asking that the City
consider appointing the Shakopee Valley News as its official newspaper.
The City will continue to submit legal notices via e-mail, as it has done since 1999,
resulting in a reduced rate of$6.99 per-inch rate. This reflects no increase in the rate
charged since 2010. Legal notices requiring special handling will be billed at the
rate of$12 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
The City has had a very good working relationship with the Shakopee Valley News.
They have been very accommodating in publishing notices that were sent to them
after their deadline and have published them whenever possible. Their staff have
been very helpful and courteous.
Relationship to Vision
Goal F: Housekeeping
Recommended Action
Move to designate the Shakopee Valley News as the Official Newspaper for the
City of Shakopee for the year 2015
Attachments: Shakopee Valley News Letter
SHAKOPEE
VALLEYNEWS
December 19, 2014
Mr.Mark McNeill, City Administrator
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Mr.McNeill,
Please consider our request for appointment of the Shakopee Valley News as the official newspaper
for the City of Shakopee in 2015.
We recognize that financial challenges are being faced by most government bodies,and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local residents
who wish to stay informed about the decisions being made by your elected body. Consequently,
a per-inch rate of$6.99,which reflects no increase over the current rate charged, is submitted for
the coming year.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling
will be billed at the rate of$12 per column inch for the first insertion and$8.75 per column inch for
subsequent insertions.
Notices submitted by the City of Shakopee will continue to be posted on our newspaper website,
www.shakopeenews.com, free of charge.
Our legal notice deadline is at noon on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past.We hope that relationship can be
continued in the coming year.
Respectfully,
Laurie A. Hartmann
Publisher
327 Marschall Road,Post Office Box 8,Shakopee,Minnesota 55379 • (952)445-3333