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HomeMy WebLinkAbout5.D.2. Amendment to uniform & clothing policy Consent Business 5. D. 2. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 12/16/2014 SUBJECT: Amendment to Uniform& Clothing Policy (F) Action Sought The Council is asked to adopt an amended Uniform& Clothing Policy providing a $300 annual allowance for full-time facilities maintenance and custodial employees. Background The City's current Uniform & Clothing Policy calls for the City to provide five shirts and one jacket per year for each member of the custodial and facilities maintenance staff. In order to better meet the needs and preferences of individual employees, I am recommending that this be converted to a dollar value allowance rather than a specific list of items to be purchased. The new policy would read: The City will provide an annual allowance of$300 for each full-time, non-union employee working in a facilities maintenance or custodial position. Employees may use this allowance to cover the cost of city-logo shirts, sweatshirts,jackets and/or hats ordered from the City's vendor and/or for the reimbursement of the cost of purchasing work boots or shoes. Budget Impact The 2015 operating budget contains 5 staff positions that would be eligible for this allowance, resulting in a total cost of$1,500, which can be accommodated within the adopted Facilities Maintenance budget. Relationship to Vision This is a housekeeping item. (F) Requested Action The Council is asked to offer Resolution No. 7531, a resolution amending the City's Uniform& Clothing Policy, and move its adoption. Attachments: Resolution No. 7531 Amended Uniform& Clothing Policy RESOLUTION No. 7531 A RESOLUTION AMENDING THE CITY'S UNIFORM/CLOTHING POLICY WHEREAS, a uniformed workforce makes employees more visible and identifiable to the public and presents a more professional image; and WHEREAS,uniforms also contribute to workplace safety and unit cohesion; and WHEREAS, the City has previously adopted and amended its Uniform& Clothing policy through Resolutions No. 6366, 6416 and 6929; and WHEREAS, from time to time additional policy adjustments and amendments are warranted; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the attached Uniform&Clothing Policy is hereby adopted. BE IT FURTHER RESOLVED, that all previous policies on the subject are hereby repealed and replaced. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota,held this 16h day of December, 2014. Mayor of the City of Shakopee ATTEST: City Clerk City of Shakopee UNIFORM & CLOTHING POLICY The City shall purchase the following uniform and clothing items using City funds. Additional uniform allowances may be provided under Council-approved union contracts or Fire Department policy. 1. Police Non-union Supervisors The city will provide the same as union members. 2. Items Issued to new Police Officers 2 pair navy blue pants, 2 short sleeve navy shirts, 2 long sleeve navy shirts, 1 navy jacket w/removable liner, 1 bulletproof vest, 1 navy uniform hat (Midway round cap), 1 navy winter hat, 2 navy blue ties, 1 rain jacket (black w/orange lining), 1 rain hat cover (black w/orange lining), 1 basket weave black leather trouser belt, 1 basket weave black leather duty belt, 1 basket weave black leather silent key holder, 1 basket weave black leather magazine holder(can be open top), 1 basket weave black leather glove holder, 1 basket weave black leather handcuff case, 1 basket weave black leather flashlight (full size) holder, 1 basket weave black leather baton holder, 1 basket weave black leather radio holder, 1 basket weave black leather security holster(if using dept issued firearm), 1 basket weave black leather set of belt keepers, 1 basket weave black leather chemical spray holder, 1 pair handcuffs, 1 21-inch Asp baton, 1.8 oz. Sabre Red, 2 badges (silver), hat badge. 3.. Police CSO 2 pair navy blue pants, 2 short sleeve navy shirts, 2 long sleeve navy shirts, 1 navy jacket w/removable liner, 1 bulletproof vest, 1 navy winter hat, 1 rain jacket(black w/orange lining), 1 basket weave black leather trouser belt, 1 basket weave black leather duty belt, 1 basket weave black leather silent key holder glove holder, 1 basket weave black leather handcuff case, 1 basket weave black leather radio holder, 1 basket weave black leather set of belt keepers, 1 basket weave black leather chemical spray holder, 1 pair handcuffs, 1.8 oz. Sabre Red, 2 badges (silver), hat badge. 4. Facilities Maintenance and Custodial Staff The Csity will provide an annual allowance of$300 for each full-time employee working in a facilities maintenance or custodial position. Employees may use this allowance to cover the cost of city-logo shirts, sweatshirts, jackets and/or hats ordered from the City's vendor and/or for the reimbursement of the cost of purchasing workboots or shoes. five shirts and one jacket per year. 5. Facilities Maintenance Staff The city will provide five shirts and one jacket per year. 56. Recreation Staff The city will provide one shirt per year. Arena staff; one shirt and one jacket per year. Community Center staff(Building Supervisors, front desk and fitness); four shirts per Y ear, jacket may be substituted. J Y Teen Center staff; two shirts per year. Pool Staff; the city will provide one swim suit and shirt per year. Managers receive one additional shirt per year. Aids receive one shirt per year. 67. Public Works Supervisors The city will provide the same as union members. 76. Engineering and Inspection The city will provide one cap and/or one jacket per year for field personnel for identification purposes. 89. Safety Items This includes items such as hard hats, reflective vests/shirts, hearing protection, fire fighters turn-out gear, personal equipment for chain saw operators, etc. 9 . City Council One shirt per year.