HomeMy WebLinkAbout4.F.2. City Council Minutes Consent Business 4. F. 2.
SHAKOPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Linnihan, Finance Director/City Clerk
DATE: 11/18/2014
SUBJECT: City Council Minutes (F)
Action Sought
Move to approve the minutes from November 5, 2014.
Attachments: 11-05-14 City Council Minutes
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE MINNESOTA November 5,2014
Present: Mayor Brad Tabke;Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi
Mocol; Councilmember Mike Luce
Staff City Administrator Mark McNeill;Assistant City Administrator Kris Wilson; Community Development
Present: Director R. Michael Leek;Public Works Director/Engineer Bruce Loney;Finance Director/City Clerk
Julie A Linnihan;Economic Development Coordinator Samantha DiMaggio;City Attorney Jim
Thomson
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
Mr.McNeill advised Council that 4.A.1,Approval of Cooperative Agreement for
Transitway/Managed Lane Study for TH 169,was removed from the agenda. Staff will bring it
back at a later date. He also advised Council of the revision to 4.B.3,Certify Delinquent Storm
Drainage Bills,Res.No. 7510.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce
Vote: 5 -0
4. Consent Business(All items listed in this section are anticipated to be routine.After a discussion by
the Mayor there will be an opportunity for members of the City Council to remove items from the
consent agenda for individual discussion. Those items removed will be considered following the
public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise
not be individually discussed and will be enacted in one motion.)
Cncl.Lehman asked to remove 4.D.3,Approval of Contract for Private Development(including a
Business Subsidy Agreement)with Shutterfly,Inc. -Res.No. 7511 and 4.D.4,Adoption of Metro
Cities Draft Legislative Policy Positions. Cncl.Luce asked to add to the Consent Agenda, 10.A.1,
Massage Therapy Business Renewals with the understanding that Cncl.Mocol would abstain from
the vote.
A. Community Development
1. Approval of Cooperative Agreement for Transitway/Managed Lane Study for TH 169(E) This item
was removed for the agenda
2. Confirmation of the City Council's Intent to Assign Various Agreements Related to the Provision of
Transit Services to Minnesota Valley Transit Authority(MVTA)(D)
Moved to confirm the City Council's assignment of the City of Shakopee's rights and obligations
under the agreements listed in this report to MVTA. (Motion carried under the Consent Agenda)
B. Public Works and Engineering
1. Certify Assessments for 2014 Delinquent False Alarm and Mowing.Res.No's . 7508,7509(C)
Offered Resolution No. 7508,A Resolution Certifying Delinquent False Alarms Bills for Collection
on the Tax Rolls Payable 2015; and Resolution No. 7509,A Resolution Certifying Delinquent
Mowing Fees,on the Tax Rolls Payable 2015,and move its adoption. (Motion carried under the
Consent Agenda)
2. Regional Solicitation for Federal Funds for T.H.169 Pedestrian Bridge(E)
Moved to approve an Extension Agreement with WSB&Associates,Inc.to prepare an Application
for Regional Federal Funds for a T.H. 169 Pedestrian&Bicycle Bridge connecting CR 101 trail,
Quarry Lake regional park and the Dean Lake/Southbridge area. (Motion carried under the Consent
Agenda)
3. Certify Delinquent Storm Drainage Bills,Res.No. 7510(C)
Offer Resolution No. 7510,A Resolution Certifying Delinquent Storm Drainage for collection on
the Tax Roll payable 2015,and move its adoption. (Motion carried under the Consent Agenda)
4. Authorize an Extension Agreement for a Limited Phase II Environmental Site Assessment(ESA)&
MPCA Petroleum Brownfields Services for MNDOT Parcel 37(E)
Moved to authorize an Extension Agreement with WSB&Associates,Inc. for a Limited Phase II
Environmental Site Assessment(ESA)&MPCA Petroleum Brownfields Services for MNDOT
Parcel 37. (Motion carried under the Consent Agenda)
C. Parks,Recreation and Natural Resources
1. Accepting the Work of K.A.Witt Construction Inc. on the Southbridge Community Park
Development Project No.PR2014-1 and Authorizing Final Payment. -Resolution No. 7512
Offer resolution No. 7512,A Resolution Accepting the Work of K.A. Witt Construction,Inc. for the
Southbridge Community Park Development Project,PR2014-1 and Authorizing Final Payment.
(Motion carried under the Consent Agenda)
D. General Administration
1. City Council Bill List(F)
Move to approve the bills and electronic funds transfers in the amount$447,511.33 (plus voided
amount of$13.50)and payroll transfers in the amount of$36,678.72 for a total of$484,190.05.
(Motion carried under the Consent Agenda)
2. City Council Minutes(F)
Move to approve the City Council minutes from October 21,2014. (Motion carried under the
Consent Agenda)
3. Approval of Contract for Private Development(including a Business Subsidy Agreement)with
Shutterfly,Inc. -Res.No. 7511 (D) This item was removed from the Consent Agenda.
Cncl.Lehman asked for this item to be removed from the Consent Agenda because he wanted to
know if Shutterfly will meet their job creation goals. Ms.DiMaggio advised that they have two
years to meet the goal.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol offer
Resolution No. 7511,A Resolution Approving the Contract for Private Development with the
Economic Development Authority for the City of Shakopee,Minnesota, Scott County,and
Shutterfly,Inc.for Certain Property in the City of Shakopee.
Vote: 4- 1
Opposed: Councilmember Matt Lehman
4. Adoption of Metro Cities Draft Legislative Policy Positions(F) This item was removed from the
Consent Agenda.
Cncl.Lehman asked for the removal of this item. He wanted to know if the document was made
available to the public. Mr.McNeill advised that the letter was made available on the City's website.
He also questioned the Metro Cities policies.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to have the
Shakopee Council delegate vote to endorse the draft 2015 legislative policies of the Metro Cities.
Vote: 4- 1
Opposed: Councilmember Matt Lehman
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL(Limited to five minutes per
person/subject.Longer presentations must be scheduled through the City Clerk.As this meeting is
cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other
attendees.)
No one responded.
6. Public Hearings:
A. Public Hearing Certifying Assessments for the 2014 Street Reconstruction Project No. 2014-1,Res.
No. 7505(E)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to open the
public hearing.
Vote: 5 -0
Jeff Weyandt,Assistant City Engineer, addressed Council with Resolution No. 7505,Public Hearing
Certifying Assessments for the 2014 Street Reconstruction Project No. 2014-1.
Mr.Weyandt said that on April 1,2014,City Council adopted Resolution No. 7432,approving the
plans and specifications and ordering the advertisement for bids for the 2014 Street Reconstruction,
Project No. 2014-1. On May 6,2014,City Council adopted Resolution No. 7444,a resolution
which accepts the bids and awards the contract for the 2014 Street Reconstruction Project. On
October 7,2014,City Council adopted Resolution No. 7490,a resolution declaring the costs to be
assessed,ordering the preparation of proposed assessments and setting a public hearing date for the
2014 Street Reconstruction,Project No. 2014-1 for November 5,2014.
The final project cost is$2,277,801.80. City policy is to assess 30%of the street improvements to
the benefiting properties. Properties will be assessed on a per lot basis. The proposed assessment
rate is$3,651.60 per lot.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public meeting.
No one responded.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to close the
public hearing.
Vote: 5 -0
Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce offered
Resolution No. 7505,a resolution which adopts the assessment for the 2014 Street Reconstruction
Project,Project No.2014-1.
Vote: 5-0
B. Public Hearing certifying assessments for Valley View Road Improvements Project No. 2012-7,
Res.No. 7506(E)
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to open the
public hearing.
Vote: 5-0
Mr.Loney advised Council that on July 2,2013,City Council adopted Resolution No. 7326,
approving the plans and specifications and ordering the advertisement for bids for the Valley View
Road Improvements,Project No.2012-7. On August 7,2013,City Council adopted Resolution No.
7336,a resolution which accepts the bids and awards the contract for the Valley View Road
Improvements Project.
A portion of the Valley View Road Improvements is being completed under Scott County's CSAH
17 Improvements project.Final costs for the County's project will not be finalized until next year.
As a result the assessable costs on the County project were estimated using bid prices and the
preliminary cost apportionment.
Special benefit appraisals were completed for the Thompson and Hayostek properties.Per the
appraisals the assessments on these parcels were capped at$13,750 and$36,000.As a result,
$75,073.92 of the project cost must be picked up by other funding sources.
The total cost to be assessed is$870,122.44. The estimated cost to be assessed from the preliminary
engineering report was $1,100,752.60.
Mayor Tabke asked if there was anyone that wished to speak at the open hearing. No one
responded.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to close the
public hearing.
Vote: 5 -0
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce offer Resolution
No. 7506,a resolution which adopts the assessment for the Valley View Road Improvements
Project No.2012-7.
Vote: 5-0
C. Public Hearing certifying assessments for Valley Park Business Center Improvements Project No.
2013-6,Res.No. 7507(E)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to open the
public hearing.
Vote: 5 -0
Mr. Loney advised Council that on July 16,2013,City Council adopted Resolution No. 7330,
approving the plans and specifications and ordering the advertisement for bids for the Valley Park
Business Center,Project No.2013-6. On August 20,2013, City Council adopted Resolution No.
7343,a resolution which accepts the bids and awards the contract for the Valley Park Business
Center Project. On Oct. 7,2014 Council adopted Resolution No. 7483,a resolution declaring the
costs to be assessed,ordering the preparation of proposed assessments and setting a public hearing
date for November 5,2014 for the Valley Park Business Center,Project No.2013-6.
The final project cost is$3,840,996.43,which consists of construction costs,financing costs and
engineering/administration costs. An additional item in regards to Emerson's assessment is that the
City is to receive funds from Department of Employment and Economic Development(DEED)and
these funds are to go against Emerson's assessment. To date,those funds have not been received.
Staff recommends tabling a vote until the November 18,2014 meeting.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing.
No one responded.
Moved by Councilmember Mike Luce, Seconded by Councilmember Kathi Mocol to close the
public hearing.
Vote: 5 -0
Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman to table
Resolution No. 7507 until November 18,2014.
Vote: 5 -0
7. Business removed from the Consent Agenda will be discussed at this time. See items 4.D.3 and
4.D.4.
8. Recess for Economic Development Authority Meeting:
Moved by Councilmember Mike Luce, Seconded by Councilmember Kathi Mocol to recess for an
Economic Development Authority meeting.
Vote: 5 -0
9. Reconvene
Mayor Tabke reconvened the meeting.
10. General Business:
A. General Administration
1. Massage Therapy Business Renewals(F)Item moved to the Consent Agenda.
Approve the renewal of the following massage therapy business licenses:Rochelle Bauman,231
Shakopee Ave W.;Vogue Day Asian Massage,LLC, 1240 3rd Ave E. #104;Angel Isis Bodywork&
Healing,LLC, 1061 Madison St.;Jensesis Massage,287 Marschall Rd S.#205A;Balance Bee
Bodywork,LLC, 113 Lewis St. S;Kristin Burger, CMT,635 Washington Ct;J&M Mocol,LLC,
1667 17th Ave E#107. (Motion carried under the Consent Agenda) Cncl.Mocol abstained from
voting.
11. Workshop Discussion
A. Discussion of Communications Goals&Priorities for 2015(F)
Kristin Holtz,Communications Coordinator,presented Council with the communication goals and
priorities for 2015. Ms.Holtz said staff is seeking input from the Council regarding priorities and
what it would like to see staff focus on in the coming year.
Ms. Holtz discussed the current communication tools the City uses such as print media, social
media,digital and video media. Ideas for 2015 include and increased emphasis on video,more
community interaction,improved responsiveness to current issues and branding discussion.
Ms.Holtz stated that Kent Robbins,a commission member of the Planning Commission and BOAA,
came forward with a proposal to host a half hour Q&A with Council members after Council
meetings. A majority of Council would like to see a plan from Kent Robbins as to how the City
show would be scheduled,and accommodated. There was support for a 30 minute"Ask me
anything"tweets with Council and Department Heads. There was also interest from other Council
members to do columns in the Hometown Messenger on a periodic basis. Council would like to see
a budget for advertising online to boost posts. The consensus would be for six months and evaluate.
Branding discussion led to the consensus to do more than the City of Burnsville,but less than the
City of Brooklyn Park.
12. Adjourn to November 18,2014 at 7:00 pm
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to adjourn to
November 18,2014 at 7:00 p.m.
Vote: 5 -0
Meeting ended at 8:47 p.m.
ate„
Julie A Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary