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HomeMy WebLinkAbout4.D.1. Adoption of Revised Park and Recreation job desciptions Consent Business 4. D. 1. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 11/18/2014 SUBJECT: Adoption of Revised Park& Recreation Job Descriptions (B) Action Sought The Council is asked to approve three revised and one new position description for Recreation Supervisor. Background The Parks & Recreation Department currently has four full-time staff members in the classification of Recreation Supervisor; each with a different set of functions or services they are responsible for. With the recent retirement of the Department's long-time Administrative Assistant, staff recommended and Council approved a plan to combine the Department's two administrative support positions into one and use the remaining FTE spot for a fifth Recreation Supervisor. This plan created the need to update position descriptions for the three of the four existing Recreation Supervisors and to create a position description for the fifth position. This allows for the rebalancing of workloads and the best alignment of staff duties with Departmental needs and priorities. Budget Impact The act of approving position descriptions has no direct budgetary impact, however, as noted previously, the move from four Recreation Supervisors and two administrative support positions to five Recreation Supervisors and one administrative support position will result in an estimated $7,500 in additional wage and benefit expenses for 2015. Relationship to Vision This action is needed to carry-out the recommended restructuring of the Parks & Recreation Department and therefore relates to Goal B: Positively manage the challenges and opportunities presented by growth, development and change. Requested Action The Council is asked to approve the four attached Recreation Supervisor position descriptions. Attachments: Revised Rec Supervisor#1 Revised Rec Supervisor#2 Revised Rec Supervisor#3 New Rec Supervisor City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Adult Athletics&Youth Sports Associations REPORTS TO: Director of Parks&Recreation STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Serves as liaison and coordinator for youth and adult athletic associations. Coordinates departmental communication efforts including seasonal program guide,brochures and flyers. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the use of City and District 720 facilities for City-affiliated Youth Sports Associations, community and private events, school district and non-profit groups. Works closely with Community Education and Shakopee School District Activities Department Serves as the City liaison to youth and adult sports associations.Provides support for associations by distributing facilities,coordinating administrative requirements such as insurance,budget and participant information,and promoting activities. Works closely with associations to resolve issues and concerns relating to program development and administration. Issues and manages special use permits for tournaments and special events using City and School District 720 facilities. Manages contracts and agreements with the youth and adult athletic associations, School District 720 and Shakopee Area Catholic Schools. Plans and programs adult sports activities including conducting managers meetings,league scheduling, managing standings. Addresses player disputes. Coordinates promotion and communication activities for the Department,including preparing the seasonal program guide,advertisements,public announcements,web site information,brochures and flyers. Communicates with the Public Works Department on facility needs and use by the youth and adult athletic associations. Coordinates and schedules athletic facility improvements with the Public Works Department. Documents, investigates and responds to complaints relating to recreation programs and athletic facilities Assists with development of annual budget and establishment of fees. Serves as direct supervisor for assigned part-time staff. Provides input to Director on park development needs pertaining to athletic use. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation, leisure services,or related field plus one year of experience coordinating recreation programs.Valid driver's license. Desirable Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong, etc.). KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze,and interpret general business periodicals,professional journals,technical procedures, and governmental regulations • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems, collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee regularly works in outside weather conditions,including exposure to heat,wind,rain and sun.This position will frequently require a flexible schedule,including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Aquatics and Fitness REPORTS TO: Parks and Recreation Director STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for the development and implementation of year-round aquatic and fitness programs plus operation of the City's outdoor Aquatic Park. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages operation of the City's outdoor Aquatic Park, including the scheduling and supervising of staff;establishment of policies and procedures,ordering of supplies,marketing and promotion, and the establishment of fees and memberships. Oversees and coordinates the maintenance and operation of the Aquatic Park facility,including its filtration and mechanical systems,water chemistry,cleaning and upkeep,preventative maintenance, repairs and projects. Coordinates seasonal and year-round aquatics and American Red Cross programming, including Learn- to-Swim,Lifeguarding,Water Safety Instructor,babysitter training and open swim offerings,utilizing both City and school district facilities. Develops initial program ideas;then designs, implements and evaluates fitness offerings. Plan and coordinate the purchasing of new and replacement fitness equipment at the Community Center. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Documents, investigates and responds to complaints relating to recreation programs. Prepares and recommends annual division budget and corresponding fees to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training; assigns work;provides day-to-day direction,guidance,and correction; prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Director of Parks and Recreation and human resources staff. Ensures division compliance with local, state and federal regulations,including but not limited to OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze,and interpret general business periodicals,professional journals,technical procedures,and governmental regulations • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems, collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct, evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,leisure services,or related field plus one year of experience coordinating recreation programs. Valid driver's license,current American Red Cross Lifeguard Instructor and Water Safety Instructor certifications. Certified Pool Operator License(or ability to obtain one within first year of employment.) Desirable Qualifications Supervisory experience. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the workspace; use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions, and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The work environment is a mixture of an office setting and work in and around both indoor and outdoor pools. Moderate levels of noise are generated by conversations,phones and other office equipment. The employee regularly works in outside weather conditions during the summer season, including exposure to heat,wind,rain and sun. This position will frequently require a flexible schedule, including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Community Center Operations REPORTS TO: Director of Parks and Recreation STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for Community Center,Teen Center and Skate Park operations as well as Huber Park programming. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages Community Center operations,including the scheduling and supervising of staff; establishment of policies and procedures for facility use and rental,general marketing and promotion,and the establishment of fees and memberships. Manages the departments registration and scheduling software,including training staff and coordinating with the Finance and Information Technology Departments. Plans,coordinates and implements a wide variety of special events,often in partnership with sponsoring groups or other community organizations. Includes organization,promotion,staffing, and budgetary management of such events. Leads accessibility efforts related to City facilities and programs; facilities requested adaptations to meet the needs of program participants and to comply with the Americans with Disabilities Act. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Works collaboratively with Facilities Maintenance staff to maintain the Community Center and address building maintenance and improvement needs. Schedules and coordinates the rental and usage of the Huber Park Amphitheater. Documents, investigates and responds to complaints and incidents relating to the Community Center,teen programming and Huber Park. . Prepares and recommends annual division budget to supervisor,participates in establishing related fees, and administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction, guidance, and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Parks and Recreation Director and human resources staff. Ensures division compliance with local, state and federal regulations,including but not limited to OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze, and interpret general business periodicals,professional journals,technical procedures,and governmental regulations • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems,collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation, leisure services,or related field plus one year of experience coordinating recreation programs.Valid driver's license. Desirable Qualifications Supervisory experience. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the workspace;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. While performing the duties of this job,the employee occasionally works in outside weather conditions. This position will frequently require a flexible schedule, including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Pre-School,Youth and Senior Programming REPORTS TO: Director of Parks and Recreation STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for development and implementation of year-round recreation programming for pre-school, youth and older adult residents. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops initial program ideas;then designs,implements and evaluates year-round recreation programs and events for pre-school,youth and older adults. Plans,coordinates and implements the Department's numerous summer programs for youth, including youth athletic offerings. Plans,coordinates and implements a wide variety of special events,often in partnership with sponsoring groups or other community organizations. Includes organization,promotion,staffing, and budgetary management of such events. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Documents,investigates and responds to complaints relating to recreation programs. Prepares and recommends annual division budget to supervisor and participates in establishing fees; administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction,guidance,and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Parks and Recreation Director and human resources staff. Ensures division compliance with local,state and federal regulations, including but not limited to OSHA regulations for workplace safety and ADA requirements for accessibility. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,leisure services,or related field plus one year of experience coordinating recreation programs. Valid driver's license. Desirable Qualifications Supervisory experience. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze, and interpret general business periodicals,professional journals,technical procedures, and governmental regulations • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems,collect data,establish facts, draw valid conclusions and make decisions within area of responsibility. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee regularly works in outside weather conditions,including exposure to heat,wind,rain and sun. This position will frequently require a flexible schedule,including evening and weekend work to attend meetings and events and ensure the smooth operation of programs.