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HomeMy WebLinkAbout4.C.5. 2014-2015 StreetTree Structural Pruning Consent Business 4. C. 5. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jacob Busiahn, Natural Resources Technician DATE: 11/18/2014 SUBJECT: 2014-2015 Street Tree Structural Pruning (A, D) Action Sought Approve the quote of Yetzer Tree Service (YTS) to perform the work outlined in 2014-2015 Structural Pruning of Street Trees Contract. Background City staff has recently completed an inventory of all trees in City managed areas. This inventory has identified many trees in need of structural pruning. Although the City does not currently have the resources to address all of the pruning needs, it has been decided to focus on younger trees which can benefit most from pruning at this time. On October 9th, 2014 the City's Natural Resources Department requested quotes for structural pruning from five private tree services. Three quote submissions were received. Yetzer Tree Service submitted the lowest quote and is who is recommended for hire. The proposed contract would begin work late November(after City Council approval) and end on or before February 20th, 2015. This contract would be for a maximum of$25,000 and would be taken from the Natural Resources Dept. professional services account in the 2014 budget. The contract will provide the service of structural pruning on trees within the City right-of-way which are of certain species, condition, and size (4-15 diameter inches). Under this contract roughly 70% of the street trees identified will receive pruning. The contractor is required a minimum of one ISA Certified Arborist on site when pruning is being performed and to meet all ANSI standards while performing work. They will also be required to notify adjacent property owners of the activity in their area a minimum for 48 hours in advance, with a letter from City staff. What are the impacts of not structurally pruning trees? Trees which do not receive structural pruning at a young age have a higher likelihood of sustaining storm damage, becoming a hazard tree, and ultimately reducing the probability of making it to maturity. Sources of failure include co-dominant leaders, weak branch attachments, and receiving large pruning wounds due to street clearance requirements-which usually results in decay. Attached is the quote from YTS, a map of trees to be pruned, and a notice being delivered to residents. Recommendation Approve the quote of Yetzer Tree Service to perform work for the 2014-2015 street tree structural pruning contract. Budget Impact This will be funded using $25,000 of the 2014 Natural Resources Department budget. No additional funds are requested. Relationship to Vision Goal A: Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. Goal D: Maintain, improve, and create strong partnerships with other public and private sector entities. Requested Action Approve the quote of Yetzer Tree Service (YTS)to perform the work outlined in 2014-2015 Structural Pruning of Street Trees Contract. Attachments: Map of trees to be pruned YTS Quote Submission Pruning Notice to Residents t,. • I . e• . kr • 4 --... *,- t IF 3 t iis k- Shenandoah Dr ... 1 4 loomil,,, 1 i ,-... t . ,,..- . 6- .,,, • • • • • 111411 sw., 0. ,, ,„ .. r.i.. z ..t. Ar .:. :$414 ca. C.7 Iir Sapphire L" 0 rtt ,..er /StItoals .. • r..., ■ • If'' ro l g;tt.! iul ui Sonti o la 0 '41§,C••. 00 S CZ .... ,. • 8 ' •• ,,,, ill 8 I 11. 1 w ci la s Is loms ZE IL • In ..?., / S h Ca 00 fr. e • u , , ‘,..6*" sisAaigis• . 1.0 • S Pb hetlastren • N.. a = , Shawnee TO Roundes'4'S S— c 00 . s,s u0,5a1 it- „, ‘%1k°S. h e C L6 .mat.0,3. 4' , v 3 a IS Intuharys ta -St 0 4 -I—, Z 6 ol TA, / (..5 U) CLI C 0 S • 2 — = . • 1. ° 6” •, $ • Ay , CD 1._ H 6 n 0 --..,, • ,, 8., ...„ &-, CD )111 o, O -I—' S IS elolt0 •> • '..%,„, "4 S'... 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"1..IVF,1(1., (4 CO ,:, s cat.,• • '' ipip.,A.irbl` hr w /411,1 •(— • CD 3 la er.• i • _ h § E 3 „tt Ta 45::•• t lir aSI• • r.: 3.1 't 0 * a* il■ 1. . 8 CSI , _ , s IS as/old i" g .ii 8- ..:''t s: f r. 4 t %sot 3 gr ‘gr 5 ce •5 I. • • 4 f • •st s• '-' 411% S LO 0 S1S Arian"'S'S .30 1141 V S IS A3,100 os Ataionct, io, i 1 • III 0 S IS uosranan ',tt s Is uoshaew ttI : LO + • • 40 wor, CN 6:9,,+ =, • ci 0., .. s„0 „„410,,, 4 .,z. g,nttal I., 4, * 5 3,8..ing rich 41 s Is uosuicH 8 c-r h St ..tn ..- S IS IalrIl 4 a $ 0 "04 '-t■ f: ',- 444 S is xiod - CITY OF SHAKOPEE FOR 2014-2015 STREET TREE STRUCTURAL PRUNING OFFICIAL QUOTE FORM TOTAL QUOTE AMOUNT PER TREE DIAMETER INCH AT BREAST HEIGHT $ q. i. (as per specification) BjIS Mlv-gI Z°1 EAe.A- rte ISA CERTIFIED ARBORIST NUMBER AND EXPIRATION DATE rn'N ! ya 5c�""'�"�' LARGE EQUIPMENT TO BE USED: AriA �� Ul,p4r de_ c pP . — REFERENCES OF 2 MUNICIPAL PRUNING CONTRACTS OF SIMILAR SCOPE: 1. Cib ©(- (1/4,1-(AQ S6 pe.r-0 — cu r fern 4- 2. C:4 OF iwAJ gPGir6c (To( \j ScV+l/!+WA) -- C o rre.rJ - DATED ur r�ti14 ,2C� S BY G '� Contractor `^ AA ITS /n//NA -- eSi Owner/President �" r CONTRACTOR IS: NAME OF CONTRACTOR: (e' /S cive Ao' Individual ADDRESS H3/0 4.)0414 &t' Partnership 7 e°jP�� r- / SS Corporation X (L-LO State in which incorporated: AUTHORIZED SIGNATURE: fniV TITLE: _ L i _ "ir• il i..:.' 'T.: 2,-,, :f,„, . TREE CARE EXPERTS COMPANY PROFILE YTS IS A FULL SERVICE PROVIDER OF PROFESSIONAL TREE CARE SERVICES. OUR CUSTOMERS INCLUDE MUNICIPALS, UTILITIES, RESIDENTIAL AND COMMERCIAL PROPERTY OWNERS.YTS WAS ESTABLISHED IN 2006 AND HAS DEVELOPED A REPUTATION FOR ITS SUPERIOR CUSTOMER SERVICE, EXCELLENT SAFETY RECORD AND QUALITY WORKMANSHIP. THE MISSION OF THE COMPANY IS TO PERFORM IN SUCH A MANNER AS TO BUILD PRIDE IN OUR PEOPLE AND LONG TERM RELATIONSHIPS WITH OUR CUSTOMERS. AT YTS WE HAVE DEVELOPED A TEAM OF HIGHLY SKILLED INDIVIDUALS THAT ALL WORK TOGETHER TO ENSURE THAT OUR CLIENTS RECEIVE THE BENEFITS OF OUR COMBINED EXPERIENCE. BETWEEN OUR OFFICE STAFF AND FIELD STAFF WE HAVE 8 CERTIFIED ARBORISTS READY TO SHARE THEIR KNOWLEDGE OF TREES AND SHRUBS. ALL OF OUR ARBORISTS ARE PROBLEM SOLVERS READY TO HELP OUR CLIENTS WITH THE TOUGHEST OF PROBLEMS. WE SET OUR STANDARDS HIGH TO ENSURE THAT OUR CUSTOMERS RECEIVE THE VERY BEST. SHAKOPFF OFFICIAL NOTICE Dear Shakopee Resident, The City has entered a contract with Yetzer Tree Service (YTS)to perform structural pruning of smaller boulevard trees (4-15 diameter inches).This is to notify you a boulevard tree(s) in front of your home is scheduled to receive pruning. No action is required by the resident,this is just to notify you of this activity. What is a boulevard tree? A boulevard tree is considered any tree planted within the street right-of-way,which varies from 11.5- 22.5 feet behind the curb.This may be a tree planted by the City or a homeowner(a homeowner requires a free permit to plant within the boulevard). Why is the City pruning the tree? Structural pruning is essential in creating a healthy tree. The tree will be pruned to establish a single dominate leader(trunk), remove weak branch attachments, and stage the tree for removal of lower branches in the future for vehicle clearance. Why are easements and right-of-ways important? Easements are created during the platting process to accommodate storm water run-off and buried utilities,such as sanitary sewer,storm sewer,water, electrical,gas,telephone or cable television lines. The easements serve as an access point for authorized personnel to enter for inspection and maintenance purposes. Can YTS prune my private tree? The contract with YTS is for boulevard trees only. If you would like them to prune your private tree,you may, at your own expense enter an agreement with them. For questions, please call 952-233-9511 or email JBusiahn @ShakopeeMN.gov Thank you for your cooperation, Jacob Busiahn City of Shakopee, Natural Resources Department