HomeMy WebLinkAbout4.C.1. 2014-2015 Local Road Improvement Program Solicitation for Vierling Drive from CSAH 69 to Taylor Street Consent Business 4. C. 1.
SHAKOPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
DATE: 11/18/2014
SUBJECT: 2014-2015 Local Road Improvement Program Solicitation for Vierling Drive from
CSAH 69 to Taylor Street(E)
Action Sought
Approve an Extension Agreement with WSB &Associates, Inc. to prepare an Application for
Local Road Improvement Program Funds for Vierling Drive from CSAH 69 to Taylor Street.
Background
MnDOT has released the 2014-2015 Local Road Improvement Program (LRIP) Solicitation for
Routes of Regional Significance. Staff believes the Vierling Drive connection from CSAH 69 to
Taylor Street would qualify for the program. Project funding is capped at$750,000.00 if selected.
On 2012, the City did apply for a Cooperative Agreement with MnDOT for the Vierling Drive
connection to CSAH 69. This roadway did not meet the criteria for a MnDOT Cooperative
Agreement. It was suggested that the segment apply for the LRIP solicitiation under the Routes of
Regional Significance Account. Staff has been working with MNDOT to obtain the right of way
for Vierling Drive and they have indicated that they would give the city a letter of commitment
so the city could apply for this program.
Much of the work done on the Cooperative Agreement application by WSB &Associates can be
used for this solicitation.
Attached is a proposal from WSB &Associates, Inc. for the preparation of an application for the
LRIP on Vierling Drive for CSAH 69 to Taylor Street.
Recommendation
Staff recommends approving a motion approving the WSB & Associates, Inc. proposal to prepare
a Local Road Improvement Program application for Vierling Drive from CSAH 69 to Taylor
Street. Previously, staff had applied for a MnDOT Cooperative Agreement. With the completion
of the CSAH 69 & TH 169 interchange and the possibility of the City purchasing excess land, the
timing of the application seems appropriate.
Budget Impact
Submittal deadline of this application is January 2, 2015. Estimated not-to-exceed cost of the
professional service is $2,750.00 from the Engineering Division Professional Services account.
Relationship to Vision
This supports Goal E: Deliver effective and efficient public services by a staff of well-trained,
caring and professional employees.
Requested Action
Approve an Extension Agreement with WSB &Associates, Inc. to prepare an Application for
Local Road Improvement Program Funds for Vierling Drive from CSAH 69 to Taylor Street.
Attachments: LRIP Solicitation Information
WSB & Associates, Inc. Proposal
Location Map
Local Road Improvement Program Solicitation Overview
The Local Road Improvement Program established in Minnesota Statute 174.52 has three types of
funding accounts which provide funding assistance to local agencies on transportation projects. The
three accounts are the Trunk Highway Corridor Projects Account,the Routes of Regional Significance
Account,and the Rural Road Safety Account.The Trunk Highway corridor project accounts provide
funds to assist in paying the local share of trunk highway projects with local costs related to the trunk
highway improvement. The Routes of Regional Account provides funds for the costs of constructing or
reconstructing city streets,county highways,or town roads with statewide or regional significance. The
Rural Road Safety Account funds capital improvement projects on county state-aid highways that are
intended primarily to reduce traffic crashes,deaths,injuries,and property damages.
The Local Roads Improvement Program was appropriated$54.356 million during the 2014 Legislative
Regular Session from two laws passed to fund projects in the Routes of Regional Significance Account
or the Rural Road Safety Account and specified projects. Applicants may request up to$750,000 for
each proposed LRIP project.
The Minnesota Department of Transportation State Aid for Local Transportation Office administers
the Local Roads Improvement Program with guidance from the Local Road Improvement Program
Advisory Committee.The process and criteria for prioritizing projects for the solicitation are established
in the statute and recommended by the LRIP Advisory Committee.
Funding
Projects selected from this solicitation will be funded either with state bond funds or cash from the
general fund. The following requirements are associated with the relevant type of funding.
The maximum that an applicant may apply for their project is $750,000. The LRIP funds may be
requested for the full cost of a project up the maximum or be leveraged with other funding sources on a
project.
Solicitation Schedule
Solicitation Notice: September 15,2014
Application Due Date: January 2,2015
LRIP Advisory Committee convenes: February 2015
Award Notice*: March 1,2015
*Subject to change depending on the number of applications submitted and review time needed.
Project Selection
Each project will be scored based on the following criteria along with other considerations including
geographical distribution.
1) Be a local road (street or highway) construction,reconstruction,or reconditioning project.
Note: LRIP bond funds may not be used for right-of-way acquisition, engineerin<g costs, or enhancement projects
(landscaping, trails,sidewalks,ADA improvements, etc.).
2) Address a transportation deficiency with an engineering strategy identified in Table 4.4 of the
Minnesota Strategic Highway Safety Plan. See Attachment D for more information about the
engineering strategies.
3) Demonstrate the regional significance of the route by being classified as a minor collector or
higher unless it meets one of the following criteria;a)identified in a regional plan as a farm-
market artery,b) part of a 10-ton route system,c) part of an economic development plan,d)
serves as a regional tourist destination,e) provides capacity or congestion relief to a parallel
trunk highway or county road,and f)is a connection to the IRC system,trunk highway,or a
county road.
4) Be supported by agency board or council and other local agencies impacted by the project.
Note: Cities that are not a State Aid city(populations less than 5000)and townships must have County
sponsor. The sponsor must have the support of the County Board. A city or township resolution in support of the
project and a county board resolution for support and willingness to sponsor the project must be included in the
application package. See Attachment C and Appendix D for a list of all the State Aid Cities and counties
respectively.
The County Sponsor's task could indlude but not limited to acting as the fiscal agent,
keeping the project on schedule, and ensuring that all program documentations and
requirements are met.
5) Consider availability of other funding sources.
6) Be non-controversial.
Note: Projects should not have problems or issues that could delay the letting and construction such as right-of-
way acquisition and historical impact.
7) Have a minimum expected life of the project of 10 years.
8) Be located on a CSAH,MSAS,county road,city street,or township road and owned by the
county,city or township.
9) Provide letters of support from other local agencies or public/private parties impacted by the
improvement. For example,letters of support from area businesses regarding the impact and
benefit of constructing a road to a 10-ton design standard.
10) All projects must be approved for construction letting by June 2016.
Application Guidance
A copy of the application is attached in Appendix E for your reference. Use the guide below to for
assistance in filling out the application. Please keep the descriptions clear and concise.
Contact Section
Agency: The name of the agency applying for the Local Road Improvement Program funds.
First Name: The first name of the person at the agency applying for the funds. This person
should be the project manager for the project.
Last Name: The last name of the person at the agency applying for the funds.
Address: The address of the agency
City: The city where the agency is located.
Phone Number: The work phone number of the person at the agency applying for the funds.
E-mail: The work e-mail address of the person at the agency applying for the funds.
County Sponsor(if applicable): Provide the county sponsor if the project is for a township or a
cite with5,000 population or less
Project Location
Road Authority: The name of the agency responsible for the road.
Road Authority Name: Contact person from the road authority agency
Route: The route or roadway that the project will be located on.
MnDOT District: The MnDOT District that the project is within. For reference see Appendix
A.
City/township: Provide the city or township that the project is located within.
County: Provide the County that the project is located within.
Note: Cities that are not a State Aid ditty(populations less than 3,000)and townships must have a County
sponsor. The sponsor must have the support of their County Board A resolution and a county board
resolution must be included with the application submittal. See Appendix B and Appendix C for a list of all the
State Aid cities and counties respectively.
Project Limits
From Mile Post: Provide beginning mile post of the project.
To Mile Post: Provide ending mile post of the project.
Length(mi): Provide the total length of the project.
Beginning Description Location: Provide a short description of the beginning location of the
project.
Ending Description Location: Provide a short description of the ending location of the project.
Description Section
Brief description of the project: Describe what type of work and improvement will be done on
the project.
Route of regional significance: Check all the criteria that apply to the project for Route of
Regional Significance consideration.
Project's contribution to other local.regional,or state economic development or redevelopment
efforts: Explain how this project benefits economical or redevelopment efforts in the local
community, the region,or the state.
Project's transportation deficiency and proposed safety strategy: Describe the problem(s) that
exist within the roadway segment under the current conditions. Then explain how the proposed
project will address the problems and which engineering strategy in the Minnesota Strategic
Highway Safety Plan does the project align with.
Project Readiness Section
Construction Year: Select the year the project is planned for construction.
Historical/archeological impacts: Select the sentence that applies to the project on historical
and/or archeological impacts.
Project development status: Select the sentence that applies to the project regarding its status
Right-of-Way status on the project: Select the sentence that applies to the project regarding
right-of-way.
Cost Section:
Provide source of funding,amount from each source,and the total estimated cost for the
project. LRIP finds will be capped at$750,000. Any projects less than$750,000 is not required
to provide a match.
Application Submittal
Your agency may submit more than one project. Please complete all sections of the application and
attach the following documents for each project you are applying for:
❑ Completed application
❑ Sponsoring Agency Resolution-County Board and/or City Council Resolution
Map(s) of project location
I 1 Letter(s) of concurrence or support
Engineer's estimate on the project cost with itemized breakdown
The application form is a forrnatta form that requires a free Formatta Filler software to download and
save the application. Instructions on how to download the applications are on the website.
For more detailed information on the program and criteria please reference the state aid website,
www.dot.state.mn.us/stateaid and select State Aid Programs.
When the electronic application is completed,ensure that you have saved it to your local drive or server.
The application and attachments are due January 2,2015. Applicants have to send in a printed copy of
the application and attachments by postal mail and submit the electronic application by e-mail to Patti
Loken in the State Aid Office.
Postal Mail: Patti Loken
State Aid Division
Transportation Building
395 John Ireland Blvd.
Mail Stop 500
St. Paul,MN 55155
E-mail: patti.loken(&,,state.mn.us
If you have questions about the program or application please submit them to Patti Loken.
WSB
&Associates, engineering planning,environmental•construction 701 Xenia Avenue South
Suite 300
Minneapolis,MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
November 12,2014
Mr. Bruce Loney, P.E.
City Engineer/Public Works Director
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
Re: Estimate of Cost to Provide Engineering Services
2014 Local Road Improvement Program(LRIP) Solicitation
Dear Mr. Loney:
According to our Agreement for Professional Services within the City of Shakopee and Section
I-C-2 (Major Projects),this extension agreement is written to provide you with an estimate of
cost for engineering services for the above-referenced project.
The proposed project includes the preparation of a 2014 Local Road Improvement Program
(LRIP) Solicitation for the extension of Verling Drive to County Road 69. The funding sources
will be applied for under the Minnesota Department of Transportation for projects to be
constructed in 2015 or 2016.
We propose to conduct the work on an hourly basis with an estimated fee of$2,750. The traffic
counts are required, this work would be considered extra work on a cost reimbursable basis. We
will not exceed this amount without your prior approval.
It is proposed that all work under the contract would be considered complete after the application
has been submitted to Met Council. The design and construction phase would be initiated if
funding is approved.
The City of Shakopee agrees to reimburse WSB &Associates for these services in accordance
with Section IV of the Agreement for Professional Services. If this agreement meets with your
approval,please sign below and return one copy to our office.
Equal Opportunity Employer
wsbeng.com
P:I W PW IMCLIENT1S6akopce4iW 4 Local Road Imp.Program.docc
Mr.Bruce Loney,PE
November 12,2014
Page 2
If you have any questions concerning the work plan or fee as discussed herein,please feel free to
contact me at 763-287-7189. We look forward to working with you and greatly appreciate the
opportunity to assist you and your staff in the completion of this project.
Sincerely,
WSB �� `oiat� f.iy
Donald W. Sterna, PE
Vice President
ACCEPTED BY:
City Administrator
Mayor
Date
F:\WP WIN\CLILhTStmkopm∎2014 Local Road Imp Piogmmdoc.
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