HomeMy WebLinkAbout4.D.2. City Council Minutes General Business 4. D. 2.
SHAKOPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Linnihan,Finance Director/City Clerk
DATE: 11/05/2014
SUBJECT: City Council Minutes(F)
Action Sought
Move to approve the City Council minutes from October 21,2014.
Attachments: 10-21-14 City Council Minutes
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE MINNESOTA October 21,2014
1. Roll Call
Present: Mayor Brad Tabke; Councilmember Matt Lehman;Councilmember Jay Whiting; Councilmember
Kathi Mocol; Councilmember Mike Luce
Staff City Administrator Mark McNeill;Assistant City Administrator Kris Wilson;Community
Present: Development Director R. Michael Leek;Public Works Director/Engineer Bruce Loney;Parks,
Recreation&Natural Resources Director Jamie Polley; City Attorney Jim Thomson
2. Pledge of Allegiance
The Pledge of Allegiance was lead by Cub Scout Troop#917.
3. Approval of Agenda
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to approve
the agenda.
Vote: 5 -0
4. Consent Business-(All items listed in this section are anticipated to be routine.After a discussion
by the Mayor there will be an opportunity for members of the Council to remove any items from the
consent agenda for individual discussion. Those items removed will be considered following the
Public Hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed
and will be approved in one motion.)
Cncl.Lehman asked to move 10.E.1,Approval of the Term Sheet from the Shakopee Tennis
Association for the Use of Shutrop Park for an Indoor Tennis Facility to the Consent Agenda.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to approve
the Consent Agenda as amended.
Vote: 5 -0
A. Community Development
1. Extension Request for Final Plat of Kristal Estates
Moved to approve the extension of the approval period of the final plat for Kristal Estates to
November 7,2016. (Motion carried under the Consent Agenda)
B. Police and Fire
C. Public Works and Engineering
D. Personnel
1. Adoption of Driving Policy-Res.No. 7501 (F)
Offered Resolution No. 7501,a resolution amending the Personnel Handbook for Part-Time,
Temporary and Seasonal Employees,and move its adoption. (Motion carried under the Consent
Agenda)
2. Staffing Changes in the Parks&Recreation Department(B&E)
Moved to proposed new full-time staffing structure for the Parks&Recreation Department. (Motion
carried under the Consent Agenda)
3. Amendment to Pay Plan for Part-Time,Temporary and Seasonal Employees--Res.No. 7500
Offered Resolution No. 7500,a Resolution amending the 2014 Pay Plan for Part-Time,Temporary
and Seasonal Employees,and move its adoption. (Motion carried under the Consent Agenda)
4. 2015 Employee Benefits--Res.No. 7502(E)
Moved to authorize the appropriate officials to enter into contracts with Delta Dental for 2015
employee dental insurance and with Madison National Life for 2015-2016 employee life and
long-term disability insurance;to authorize the offering of a voluntary, employee-paid vision
insurance benefit from EyeMed and to offer Resolution No. 7502,a Resolution establishing the City
of Shakopee's contribution levels for employee insurance benefits for the year 2015, and move its
adoption. (Motion carried under the Consent Agenda)
5. Temporary Salary Increase for IT Specialist(F)
Moved to authorize a temporary salary increase for IT Specialist Rachel Romansky to Grade 8, Step
E of the Non-Union Pay Plan,effective October 20,2014. (Motion carried under the Consent
Agenda)
E. Parks,Recreation and Natural Resources
1. Approval to Purchase a Shade Structure for the Shakopee Skate Park(A)
Moved to approve the purchase and installation of the Skate Park shade structure and concrete slab
from Midwest Playscapes,Inc.utilizing the Park Services Operating Supplies funding in the amount
of$11,997.00. (Motion carried under the Consent Agenda)
F. General Administration
1. City Bill List(F)
Move to approve the bills and electronic funds transfers in the amount$612,455.97 of payroll
transfers in the amount of$2,351,820.13 for a total of$2,964,276.10. (Motion carried under the
Consent Agenda)
2. City Council Minutes(F)
Move to approve the City Council minutes from October 7,2014. (Motion carried under the
Consent Agenda)
3. Appointment to Planning Commission
Resolution No. 7504,a resolution appointing a member to the Planning Commission/Board of
Adjustments&Appeals,and move its adoption. (Motion carried under the Consent Agenda)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per
person/subject.Longer presentations must be scheduled through the City Clerk. As this meeting is
cablecast, speakers must approach the microphone at the podium for the benefit of viewers and
other attendees.)
No one responded.
6. Public Hearings:
A. Public Hearing for the East Shakopee Industrial Sewer Improvement Project,No.2013-4,Res.No.
7499(E)
Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman to open the
public hearing.
Vote: 5-0
Mr.Loney said on July 16,2013,City Council adopted Resolution No. 7331,approving the plans
and specifications and ordering the advertisement for bids for the East Industrial Sewer
Improvements,Project No.2013-4.
On March 18,2014,City Council adopted Resolution No. 7429,a resolution which accepts the bids
and awards the contract for the East Industrial Sewer Improvements Project.
This project has been completed and all project costs identified. The final project cost is
$565,999.50,which consists of construction costs,financing costs and engineering/administration
costs.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing.
No one responded.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to close the
public hearing.
Vote: 5 -0
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce offer Resolution
No. 7499,a resolution which adopts the assessment for the East Industrial Sewer Improvements,
Project No.2013-4.
Vote: 5 -0
B. Public Hearing for the Hilldale Drive Improvements Project No. 2014-3 (E)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to open the
public hearing.
Vote: 5 -0
Mr.Loney said a preliminary feasibility report was ordered on September 7,2013 by Resolution
No. 7356 and this report was received on September 2,2014 by Resolution No. 7478.The
feasibility report was requested by the residents and included a request for consideration of
rezoning of the area. The two petitions are attached for Council review. The improvements listed in
the report are for sanitary sewer,watermain and reconstruction of Hilldale Drive as well as a
bituminous trail from Hilldale Drive to Kensington Estates.
On September 17,2014 an informational meeting was held with the residents of Hilldale Drive with
City and SPUC staff in attendance.The project improvement and costs were the main items of
discussion.
On October 7,2014,a statement of concern and petitioning from the residents of Hilldale Drive was
received by the City Council.The petition states that the residents oppose moving forward at this
time unless their concerns,project costs and assessments are properly addressed.
The main objections are the cost of assessments and charges per lot,and the proposed trail
connection from Kensington Estates to Hilldale Drive. The estimated cost of the assessment for
sanitary sewer,watermain and 30%of street reconstruction is$28,780 per lot. The additional cost
of trunk charges,water connection fees and SAC charges is approximately$14,486 per lot,and is
usually paid at time of a building permit for sewer and water connection.A summary of charges
and fees for 2014 was provided to Council.
A benefit analysis report could be ordered if Council wished. A proposal from Patchin Messner
Dodd&Brumm to do a special benefit analysis is estimated at$8,000 and could be completed by
mid-December. This report would provide the City with guidance to the feasibility of this project.
One option the City and SPUC could consider is to do a project to install sanitary sewer, extend the
18"trunk watermain and reconstruction of Hilldale Drive. The trail extension is in CR 16
right-of-way and would connect Hilldale Drive to Kensington Estates trail. The 18"watermain
would be under the trail extension.
In the County's Trail Improvement Plan,there are no improvement projects currently proposed for
CR 16 from CR 21 to CR 18. The City's practice is to construct trail segments along county roads
and city collectors whenever possible. This trail connection is being paid for out of CIF funds.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing.
Testimony was taken by Susan VanEyll, 1975 Hilldale Dr.,Brandon and Alicia Krumwiede,2075
Hilldale Dr.,Tami Sweeney,2055 Hilldale Dr.,and Aaron Leisure,2041 Hilldale Drive. All
oppose the improvements due to the out-of-pocket costs.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting moved to
continue the public hearing until a valuation study is done and brought back on January 20,2015.
Vote: 5 -0
C. Public Hearing on the Issuance of Solid Waste Revenue Bonds for Recovery Technology Solutions
Shakopee,LLC(D)-Res.No. 7503
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to open the
public hearing.
Vote: 5 -0
Julie Eddington of Kennedy and Graven advised Council that Recovery Technology Solutions
(RTS)has requested that the City issue its Solid Waste Revenue Bonds, Series 2014 in one or more
series, in the aggregate principal amount not to exceed$16,000,000. Proceeds of the Bonds,if
issued,will be used to finance,refinance,or reimburse all or a portion of the acquisition,
construction,equipping,installing,and improving of the Facility; fund one or more reserve funds;
and pay costs of issuance.
Under the terms of the Lease Agreement,the Borrower will agree to pay the out-of-pocket expenses
of the City with respect to this transaction as well as the City's administrative fee.
Mayor Tabke asked if anyone wished to speak at the public hearing. Jordan Olson,251 Mound St.,
had concerns about the impact on the environment from the processing. A representative from RTS
explained that RTS is regulated by the EPA.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to close the
public hearing.
Vote: 5 -0
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to offer Res.
No. 7503,A Resolution Authorizing the Issuance, Sale and Delivery of Revenue Bonds for the
Benefit of Recovery Technology Solutions Shakopee,LLC;and Approving the Form of and
Authozing the Execution and Delivery of the Bonds and the Related Documents.
Vote: 4- 1
Opposed: Councilmember Matt Lehman
7. Business removed from the Consent Agenda will be discussed at this time
None
8. Recess for Economic Development Authority Meeting:
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to recess for the
Economic Development Authority meeting.
Vote: 5 -0
9. Reconvene
Mayor Tabke reconvened the meeting.
10. General Business:
A. Community Development
B. Police and Fire
C. Public Works and Engineering
D. Personnel
E. Parks Recreation and Natural Resources
1. Approval of the Term Sheet to be Presented to the Shakopee Tennis Association for Use of Shutrop
Park for an Indoor Tennis Facility(A,D)-(Item moved to the Consent Agenda)
Moved to approve the Term Sheet between the City of Shakopee and the Shakopee Tennis
Association for the use of a portion of Shutrop Park for the potential construction of an indoor
tennis facility and direct staff to present the Term Sheet to the Shakopee Tennis Association.
(Motion Carried under the Consent Agenda)
F. General Administration
11. Other Business
12. Adjourn to November 5,2014 at 7:00 p.m.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to adjourn to
Wednesday,November 5,2014.
Vote: 5 -0
Julie A Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary