HomeMy WebLinkAbout6.B. Public Hearing for the Hilldale Drive Improvements Project No. 2014-3 Public Hearings 6. B.
�.KOPEE .
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
DATE: 10/21/2014
SUBJECT: Public Hearing for the Hilldale Drive Improvements Project No. 2014-3 (E)
Action Sought
Open the Public Hearing, take public testimony and decide whether or not to order the
project, or to table for more information.
Background
A preliminary feasibility report was ordered on September 7, 2013 by Resolution No. 7356 and
this report was received on September 2, 2014 by Resolution No. 7478. The feasibility report was
requested by the residents and included a request for consideration of rezoning of the area. The
two petitions are attached for Council review. The improvements listed in the report are for
sanitary sewer, watermain and reconstruction of Hilldale Drive as well as a bituminous trail from
Hilldale Drive to Kensington Estates.
On September 17, 2014 an informational meeting was held with the residents of Hilldale Drive
with City and SPUC staff in attendance. The agenda of this meeting is attached and the project
improvement and costs were the main items of discussion.
On October 7, 2014, a statement of concern and petitioning from the residents of Hilldale Drive
was received by the City Council. The essence of this petition is that the residents oppose moving
forward at this time unless their concerns, project costs and assessments are properly addressed.
The main objections are the cost of assessments and charges per lot, and the proposed trail
connection from Kensington Estates to Hilldale Drive.
ISSUES:
COST OF ASSESSMENTS, TRUNK CHARGES AND FEES
The estimated cost of the assessment for sanitary sewer, watermain and 30% of street
reconstruction is $28,780 per lot. The additional cost of trunk charges, water connection fees and
SAC charges is approximately $14,486 per lot, and is usually paid at time of a building permit for
sewer and water connection. Attached is a summary of charges and fees for 2014.
Staff did not do a special benefit appraisal for any of the lots. However, a general area
consultation report could be done to provide information on the benefit of sewer and water to this
area.
Attached is a proposal from Patchin Messner Dodd& Brumm to do a special benefit analysis.
The cost of the report is estimated at$8,000 and could be completed by mid-December. This
report would provide the City with guidance to the feasibility of this project.
CONDITION OF INDIVIDUAL SEWAGE TREATMENT SYSTEMS (ISTS)
Attached also is a letter from Scott County on the existing ages of ISTS's along Hilldale Drive
with an analysis of the septic systems in the area. The County strongly supports the connection to
city sewer and also has a concern due to the high susceptibility to groundwater contamination that
could affect water wells.
FINANCING OF PROJECT
The City in 2007, did install city sewer and take over a private water system of Beckrich
Estates and did assess the trunk charges and water connection fees with the assessments. The City
did so with the signing of assessment waivers by the residents. The City could also consider
extending the assessment term from 10 years to 20 years and Julie Linnihan, Finance Director,
can address this at the hearing.
EXTENSION OF TRUNK WATER FOR SPUC
This project includes an 18" watermain which provides for transmission of water from the CR 18
water storage tank to other parts of the City. SPUC would like to have this line installed by 2016.
SPUC is paying for oversizing of the pipe in the study.
One option the City and SPUC could consider is to do a project to install sanitary sewer, extend
the 18" trunk watermain and reconstruction of Hilldale Drive. It would NOT include the
provision of individual water services at this time. This would take more investigation on both
the City and the Utility.
BITUMINOUS TRAIL CONNECTION FROM HILLDALE DRIVE TO KENSINGTON
ESTATES
The trail extension is in CR 16 right-of-way and would connect Hilldale Drive to Kensington
Estates trail. The 18" watermain would be under the trail.
In the County's TIP, there are no improvement projects currently proposed for CR 16 from CR 21
to CR 18. With no projects planned, it will be several years to complete the trail along CR 16
unless it is done as a separate project. The City's practice is to construct trail segments along
county roads and city collectors whenever possible. This trail connection is being paid for out of
CIF funds.
Staff will make a presentation at the Public Hearing of the report and the issues. The main issues
are whether to move forward with the project, and if not, when to move forward and at what cost?
The project is a city initiated project so a 4/5th vote is needed to order the project.
For this project, the alternatives are as follows:
1. To direct the preparation of a resolution ordering the project and the preparation of plans.
2. To approve a motion to not move forward on this project.
3. Table for further information as directed by the City Council.
As mentioned previously, the main issue with the residents is the cost of installing sewer and
water. A special benefit analysis as proposed to be done by Patchin, Messner, Dodd&Brumm
would give the Council and property owners a range of the benefits received by this project.
If Council does not want to proceed with the special benefit analysis, then a motion to not move
forward is in order due to the lack of support by the property owners.
If the Council believes this area should have sewer and water at this time, then directing staff to
prepare a resolution ordering the project would be in order.
Recommendation
Based on the last petition received where the residents oppose the project unless project
assessments are addressed, staff recommends a special benefit analysis be done, and that the
Council table action on the project until this analysis is completed.
The Council can continue the public hearing until the special benefit analysis is presented and if
continued, the continuation should be to a specific date. If so, staff recommends continuing to
January 20, 2015. It should be noted that with additional information needed and additional
right-of-way for a project if approved, that this would not be 2015 project.
Budget Impact
This project was included in the 2015-2019 CIP. Funding of project was to be through
assessments, sanitary sewer fund, Shakopee Public Utilities and CIF (Trail).
Relationship to Vision
This supports Goal E: Deliver effective and efficient public services by a staff of well-trained,
caring, and professional employees.
Requested Action
Open the Public Hearing, take public testimony and decide whether or not to order the project, or
to table for more information.
Attachments: First two petitions
Information Sept. 17 meeting agenda& Summary of Charges
Statement of Concern &Petition
Consultation Letter
County Memo
• !
PETITION FOR CITY SEWER AND WATER
SHAKOPEE, MN
Hilldale Drive Residents .
The undersigned would like to request public utilities to include city sewer and
water access. We understand that there is a cost involved and the city will
provide municipal bond financing for this project.
Please be advised that there are currently eleven`households on Hilldale Drive,
and the below results,reflect the total number of households in favor.
PETITION
The undersigned r ilk. .- ' ; include city sewer and city water access.
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INFORMATIONAL MEETING ON FEASIBILITY
REPORT FOR HILLDALE DRIVE
September 17, 2014
6:30 PM
POLICE TRAINING ROOM
AGENDA
I. Introduction
a. Sign Up Sheet
IL Review of Feasibility Report
a. Preliminary Design
i. Drawing of Improvements
1. Existing conditions
2. Proposed Improvements
b. Project Costs of Improvements
c. Cost of Sewer and Water Project
i. Assessments
ii. Trunk, water connection charges, sewer, trunk
water
iii. Sewer permit, MCES SAC ($2,485) City SAC
($475)
iv. Private Plumbing Contractor for Connection from
House to Municipal Sewer and Water
d. Assessment including Trunk Sanitary, Trunk Water and
Water Connection Charges
i. Term of Assessments and Assessment Rate
III. Sample Waiver of Assessment Appeal
IV. Next Steps/Public Hearing
V. Questions and Answers
A trail will be constructed on the north side of CSAH 16 from Hilldale
Drive to the existing trail to the east. The total estimated cost to construct
the trail is$10.000.
6. SPECIAL ASSESSMENTS
6.1 Street
30% of the project costs for the street improvements are proposed to be
assessed on a per lot basis. The remaining 70% of the street improvements
are proposed to be funded by the sanitary sewer fund.
6.2 Storm Sewer
100% of the project costs for the storm sewer improvements are proposed
to be assessed on a per lot basis.
6.3 Sanitary Sewer
100% of the project costs for the sanitary sewer improvements are
proposed to be assessed on a per lot basis.
6.4 Watermain
Shakopee Public Utilities will pay oversizing costs associated with
oversizing the watermain from an 8-inch to an 18-inch. SPU will also pay
a majority of the costs to loop the watermain to Glacier Estates. The
assessable costs for the watermain loop to Glacier Estates will be capped
at $1 2,000. All other project costs for the watermain improvements are
proposed to be assessed on a per lot basis.
6.5 Trail
100% of the project costs for the trail improvements are proposed to be
funded by the Capital Improvement Fund.
The estimated assessment rate for the proposed improvements is
$28,780.00 per lot.
Actual assessments will be based on the final project costs and
apportionments.
Prior to extending sanitary sewer to the area MUSA will need to be
extended and the area will need to be rezoned. Rezoning may allow for
Preliminary Engineering Report
Hilldale Drive Improvements
City of Shakopee,MN
City Project No: 2014-3
future lot splits. If a property owner request an additional sewer service to
be extended to the property at this time to accommodate a future lot split it
is proposed to assess the property an additional unit.
7. ESTIMATED COSTS
An itemized cost estimate is included in the Appendix. The following costs were
prepared using 2013 construction costs and are subject to change, depending on
the final design of the project, bids received, and actual work performed. A
summary of the estimated construction costs plus a contingency, engineering and
administration costs for the project are as follows:
Street Improvements $ 261,000
Storm Sewer Improvements $ 13,700
Sanitary Sewer Improvements $ 65,100
Watermain Improvements w/out the loop $ 200,500
Watermain Loop to Glacier Estates $ 107,000
Trail Improvements $ 10,000
TOTAL PROJECT COST S 657,300
8. FUNDING SOURCES
A summary of the estimated funding apportionment for the recommended
improvements is as follows:
CIF $ 10,000
Assessments $ 287,800
Sanitary Sewer Fund $ 182,700
Shakopee Public Utilities $ 176,800
TOTAL PROJECT COST S 657,300
9. CONCLUSION
From an engineering stand point the improvements are feasible, cost effective and
necessary to extend sewer and water service to the area.
Preliminary Engineering Report
f lit ldale Drive Improvements
City of Shakopee, MN
City Project No: 2014-3
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DATE: AUG. 2014 DRAWING No.
011111A1 HILLDALE DRIVE DRAWN RY: JF 0 100
MO WO 11111111 3
SHAKOM PROPOSED CONDITIONS
SHAKOPEE ENGINEERING DEPARNENT No so ow
•
Preliminary Estimate of Trunk/Connection Charges For 2014 By: ANS Hilldale Drive
City of Shakopee Date: 8/18/2014
Trunk Sanitary Sewer Charge
Item# Description Units Quantity Unit Price Extended Total
1 Trunk Sanitary Sewer Charge(TSSC) Acre 13.19 $ 2,210.00 $ 29,149.90
Total Trunk Sanitary Sewer Charge $ 29,149.90
Notes: The TSSC will be assessed(if waivers of assessment appeal received).
The TSSC is calculated using the total area of the plat,less areas for R/W and wetlands.
Water Trunk and Connection Charges
Item# Description Units Quantity Unit Price Extended Total
1 Trunk Water Charge(TWC) Acre 13.19 $ 2,690.00 $ 35,481.10
2 Water Connection Charge(WCC) Unit 10 $ 4,743.00 $ 47,430.00
Total Water Trunk and Connection Charges $ 82,911.10
Note: The TWC will be assessed(if waivers of assessment appeal received).
The TWC is calculated using the total area of the plat,less areas for R/W and wetlands.
The WCC is due at the time of connection.
Sanitary Sewer Service/Water Meter Connection Charges
Item# Description Units Quantity Unit Price Extended Total
1 Sewer Connection(Plumbing Permit) Unit 10 $ 85.00 $ 850.00
2 City Sanitary Sewer Availability Charge(SAC) Unit 10 $ 475.00 $ 4,750.00
3 Metro Sanitary Sewer Availability Charge(MSAC) Unit 10 $ 2,485.00 $ 24,850.00
4 Water Meter Installation Unit 10 $ 235.00 $ 2,350.00
Total Sanitary Sewer Service/Water Meter Connection Charges $ 32,800.00
Note: The charges above are due at the time of connection.
Trunk Sanitary Sewer Charge Total $ 29,149.90
Water Trunk and Connection Charges Total $ 82,911.10
Sanitary Sewer Service/Water Meter Connection Charges Total $ 32,800.00
Total Trunk Sanitary Sewer Charge&Water Trunk and Connection Funds Total $ 144,861.00
A Statement of Concern and Petition from the Residents of
Iilldale Drive, Shakopee, Minnesota
Regarding
City Project No.2014-3: Hilldale Drive Improvement Project
To the Members of Shakopee City Council, Shakopee City Engineer,and City Clerk:
Statement of Concern:
On September 17, 2014 an informational meeting regarding Project No. 2014-3, the
Hilldale Drive Improvement Project, was provided to the residents of Hilldale Drive. Upon
hearing this meeting and reviewing the Preliminary Engineering Report for the project there are
several concerns associated with the proposed improvements.
1) It is evident that there will be an economic hardship for several of the homeowners
that reside along Hilldale Drive. Each homeowner that lives along Hilldale Drive is
responsible for paying an assessment of$28,780 per lot and excluding the
homeowners physical connection from house to street, the final cost will exceed more
than$41,000, a rather large sum.
2) The proposed trail is expected to be paid for using Capital Improvement Funds;
however,trail construction is not listed under the Capital Improvements Program,
Extend Sewer and Water to Serve Hilldale Drive Project. The initial petition from the
residents of Hilldale Drive did not request any type of trail improvement, only sewer
and water. Additionally, in the future the trail may have to be moved if CSAH 16 is
expected to be expanded resulting in additional expenses and waste of funding.
3) The cost of connecting to city sewer and water far exceeds the cost to maintain,
operate, and updated personal septic systems and wells. It would be understandable if
the improvement costs were comparable.
4) The proposed watermain improvements not only benefit residents of Hilldale Drive,
but also residents in Glacier Estates, Kensington Estates,and Dakota Crossing
however,the assessments for these two watermains lie entirely on the residents of
Hilldale Drive. The assessment for these improvement benefits should be shared.
5) The recent addition of Dakota Crossing, developed by Ryland Homes, and the
inability of the developer to complete their connection to CSAH 16 and disconnect
Hilldale has led to several of the contractor vehicles using Hilldale and further
degradation of the road,yet Ryland Homes was not identified in any part of the
improvements costs within the Preliminary Engineering Report.
Based on the aforementioned concerns listed, we the homeowners of Hilldale Drive
oppose moving forward on City Project No. 2014-3 at this time unless these concerns,project
costs, and assessments are properly reviewed and addressed.
(See attached signed petition)
Page 1 of 2
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We the following undersigned residents of Hilldale Drive, Shakopee, MN
Do not support the Preliminary Engineering Report for the 2014 Hilldale Drive
Improvements. We do not support the proposed street, storm sewer, sanity sewer,water
main, and trail improvements.
Name Address Signature Date
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Sincerely,
The Residents of Hilldale Drive, Shakopee,MN
Page 2 of 2
PATCHIN MESSNER DODD & BRUMM
7 14b VALUATION COUNSELORS
October 14, 2014
City of Shakopee
400 Gorman Street
Shakopee, MN 55379
Attn: Mr. Bruce Loney
Public Works Director
RE: Special Benefit Analysis of Proposed
Hilldale Drive Improvements
North of County Road 16
Dear Mr. Loney:
Per your request regarding the above-referenced improvement project, this proposal outlines
the scope of work to be performed by Patchin Messner Dodd & Brumm.
As discussed, our firm will investigate and analyze probable special benefit to ten residential
properties fronting Hilldale Drive, north of County Road 16, from the proposed street
reconstruction project, including the extension of municipal sewer and water services.
As a consultation, we will provide an anticipated range of special benefit for the residential
properties in the proposed project area. The function of this analysis is to provide guidance
to the City of Shakopee in determining the feasibility of this project. While no specific
properties will be appraised, the anticipated value enhancement of the proposed project will
be expressed on a per assessable unit/lot basis.
In order to estimate probable benefit, the following methodology will be employed.
1) Research other similar projects in comparable residential neighborhoods in
the metropolitan area.
2) Investigate sales that sold before and after similar street, sewer and water
improvement projects occurred, in order to isolate anticipated benefit.
3) Investigate compliance of the existing septic systems and wells, as well as
alternative costs for replacing these private wells and/or septic systems.
Sunset Pond Executive Offices ■ 13967 West Preserve Boulevard ■ Burnsville, MN 55337
Phone: (952) 895-1205 Fax: (952) 895-1521
Finally, a report will be prepared summarizing the findings of our analyses. Contingent upon
receiving necessary information from the City of Shakopee about the proposed project, the
consultation will be completed on or before December 15, 2014.
Professional fees for services rendered will be invoiced at the following hourly rates:
Valuation Analysis
/Consultation
Jason Messner, MAI $175.00/Hr.
Sherri Brumm, MAI $150.00/Hr.
Associate Appraisers $75.00 to $100.00/Hr.
It is anticipated that the cost of this consultation will not exceed $8,000.00. Furthermore, the
report will be prepared in compliance with the Uniform Standards of Professional Appraisal
Practice (USPAP) and the Appraisal Institute Code of Professional Ethics.
If you have any questions or comments regarding this proposal, feel free to contact me at
your convenience.
Sincerely,
PATCHIN MESSNER DODD & BRUMM
'K:7(64,,, 4.
Jason L. Messner, MAI
Authorization to Proceed
Client Name:
Individual Responsible:
Signature:
Date Accepted:
PATCHIN MESSNER DODD&BRUMM
SCOTT COUNTY
COMMUNITY SERVICES DIVISION
S ENVIRONMENTAL HEALTH DEPT
%4 200 FOURTH AVE W
SHAKOPEE, MN 55379-1220
(952) 496-8475 Fax: (952) 496-8496
TO: Bruce Loney, Shakopee City Engineer
FROM: Peter M. Schmitt, Scott County Environmental Health Dept.
DATE: October 15, 2014
SUBJECT: Municipal Sewer Service to Hilldale Dr. Residents
This regards the proposal to bring municipal sewer service to residents on Hilldale Dr. As shown in the
table below, our records indicate that the septic systems on Hilldale Dr. are the original systems
installed when the homes were built, except for 1975 Hilldale Dr.which was replaced in 2001. The
remaining nine systems were installed between 1975-1983. The average functional life of a septic
system is approximately 30 years, but that timeframe varies greatly depending on its use and
maintenance. Since the original nine systems are all over 30 years old, it is likely that these systems will
have to be replaced before too long. We also do not have any septic tank pumping records for two
systems (see Recent Pump Date in table),so it is much more likely those systems are already failing or
will be failing soon.
Address 4, Instal Date Must Install By Date Recent Pump Date
1 ;1970 HILLDALE DR E 01101/1978 i imams .
2 1975 HILLDALE DR E 0821/2001 03/01/2013
3 2013 HILLDALE DR E 01/0111979 106/2212011
4 2027 HILLDALE DR E 01/01/1979
5 2041 HILLDALE DR E 01/01/1983 06121,2011 108126/2009
6 2055 HILLDALE DR E 01101/1978 05/18/2014
7 2056 HILLDALE DR E =01/01/1975
8 2068 HILLDALE DR E 01101/1978 ' 110/04/2010
9 2075 HILLDALE DR E 01/01/1983 0212762015 02619/2013
10 2080 HILLDALE DR E 01f23/1981 11127/2009
Septic compliance inspections are required in Scott County when the owner constructs an accessory
structure (such as a garage or shed), adds on laterally to the home (such as additions and decks), and for
most bedroom additions. Inspections are also often required by the buyer or lender when the property
is sold. If the septic fails the inspection for any reason in this area,the County requires replacement of
the septic within ten months of the inspection date. This timeline for replacement is more strict in this
area because the groundwater is considered highly susceptible to contamination (see below for more
detail).
Two residents have had septic compliance inspections done that failed, and both are on a County
timeline to replace their septic systems (see Must Install By Date in table). We have not yet required
replacement of the septic system at 2041 Hilldale Dr. because the Scott County septic ordinance has a
provision to delay that requirement if municipal sewer service to the lot is likely within five years.
However,those two owners will be required to replace their septic systems if municipal sewer service is
not provided within the next several years.
An Equal Opportunity/Safety Aware Employer
Page 2
Scott County strongly supports this area being connected to municipal sewer for the following reasons:
• Hilldale Dr. is located in an area that is considered highly susceptible to groundwater
contamination. This means that drinking water wells are more likely to be negatively impacted
by septic systems. For example,our records since the 1980s show that ten wells located along
County Road 16 to the west of Hilldale Dr. have tested high for nitrate contamination (which
often comes from nitrogen fertilizer and septic systems).
• Since the surrounding area north of County Road 16 will be fully developed after the current
projects are completed,this might be the last chance for owners to have area development pay
for some of their sewer connection costs.
• Most of the lots are relatively small by County standards for having a well and septic system. As
a result, many owners likely will have trouble finding a suitable location for a replacement septic
system. In addition, if municipal service is not made available for 20 years or longer, some
owners could be facing having to replace their system more than once, and finding two
acceptable septic sites will be even more difficult.
An Equal Opportunity/Safety Aware Employer