HomeMy WebLinkAbout4.E.1. Approval to Purchase a Shade Strusture for the Shakopee Skate Park Consent Business 4. E. 1.
SHAKOI'EE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jamie Polley, Parks, Recreation&Natural Resources Director
DATE: 10/21/2014
SUBJECT: Approval to Purchase a Shade Structure for the Shakopee Skate Park (A)
Action Sought
The City Council is asked to approve the funding of a shade structure with concrete pad for the
Shakopee Skate Park.
Background
The Shakopee Skate Park is located at the Shakopee Community Center and is free for the
community to use with a City issued wristband. The park is located along Fuller St and is
surrounded by shrubs and small trees. At this time the trees are not tall enough to offer the park
users any shade.
Discussion
Included in the 2014 Parks Services general fund budget is $5,500 for a shade structure over the
bleacher area of the Skate Park. Staff has obtained two quotes for a cantilever shade structure. Of
the two quotes obtained only one company also installs the structures. It is also recommended that
a concrete slab be installed with the shade structure. Based on the time of year and the limited
availability of City Staff to install the structure and install the slab, staff is recommending that the
City purchase the shade structure from Midwest Playscapes, Inc. in the amount of$5,988.00 and
also have Midwest Playscapes, Inc. complete the installation of the structure and the slab. The
Midwest Playscapes, Inc. structure is a larger size at 24'X12'X10', but approximately $1,000 more
costly than the Waterloo structure (221X10'X8'). Staff recommends purchasing the larger
structure.
Budget Impact
The Park Services general fund budget Operating Supplies line item currently contains a balance
of$12,500.00. The $5,500 budgeted for the shade structure is included within this balance.
Additional items that were budgeted for include furniture for Huber Park if needed (chairs and
tables for rentals) and furniture for the Youth Building. At this time there is not an urgent need
for furniture at Huber Park or the Youth Building. The cost to install the concrete slab could be
covered utilizing a portion of the remaining $7,000.
Relationship to Vision
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality
lifestyles.
Requested Action
If the City Council concurs, approve the purchase and installation of the Skate Park shade
structure and concrete slab from Midwest Playscapes, Inc. utilizing the Park Services Operating
Supplies funding in the amount of$11,997.00
Attachments: MWP Structure w/Install
Waterloo Structure
Telephone: 952 - 36 1 - 3504
0 t1+1FWESTPLMScA E ,INC. Fax: 952 - 361 - 3549
Toll Free: 800 - 747 - 1 452
500 Pine Street, Suite 104, Chaska, MN 55318
www . midwestplayscapes . com
E-mail: playscapes@earthlink.net
Quote �-,- .. I x k .; 5)
Project: City of Shakopee Phone: 952-233-9507
Contact: Brad Eller Fax:
Ship To: Park Supervisor Bill To: Same
Shakopee MN
Email:
Shipping Contact Name: Date: 10/7/2014
Qty Design/Item # Description Price each Total
1 SP Full Canti 24x12x10 ft Shade System $ 5,988.00 $ 5,988.00
90 MPH wind load with snow load
Included in bundle 2 post I Shadesure
mesh cloth
Install option with pad and footers
26x14
Subtotal $ 5,988.00
Freight $ 1,150.00
Tax Exempt# *Please provide certificate Install $ 4,859.00
Local Sales Tax NA
Total $ 11,997.00
NOTE: The Freight above is estimated and subject to change due to the rising Fuel costs.
NOTE: UNLESS OTHERWISE NOTED,prices shown are material only.They DO NOT include:assembly,installation,border,safety surfacing,
drain tile,geotextile fabric,removal of existing equipment,site preparation,excavation or site restoration,unloading of equipment,disposal of
packaging material,storage of equipment,additional insurance and bonding would be extra,unless otherwise stated above.If playground
equipment or materials are stored off site,customer is responsible for transporting equipment to job site.
Prices.firm for 30 days,subject to review thereafter. Our terms are net 30. A.finance charge of 1.5%will be imposed on the outstanding balance unpaid
for more than 30 days after the shipment of materials.Equipment shall be invoiced separately from other services and shall be payable in advance
of those services and project completion.Retainage not accepted.Once customer has signed quotation,your order cannot be changed or canceled.Please
allow 3to4 weeks for delivery after receipt of order. Standard manufacturing design,specification,and construction apply unless noted otherwise.
Customer is responsible for the identification of all underground utilities.Area must be accessible to Bobcat and other equipment
necessary for installation or additional fees will be charged.Freight quote is based on customer unloading equipment and
checking in all equipment for any missing parts.If product is refused by customer upon delivery for any reason(unless damaged),
without prior authori.ation from Midwest Playscapes,Inc., the customer agrees to pay 20%restocking fee plus freight charges.
If we can be of Other Assistance,please feel free to contact us.
Signed: Accepted
Matt Finnegan Date:
Printed Name:
' TEL Quotation
Qa ry& let a_!/890
Waterloo Tent& Tarp Company, Inc. 3105 Airport Blvd. Phone: 800-537-1193
Waterloo, Iowa 50703 Fax: 319-234-4670
Shakopee Skate Park Quotation#: 11692
Brad Eller Date: 9/17/2014
Shakopee MN Customer ID:
Terms
Phone 952-233-9507 Fax email address beller @shakopeemn.gov
Quantity Item List Price **Disc% Discount Net Total
1 10-0 x 22-0 Cantilever Frame and Top $4695.00 5 $234.75 $4460.25
standard 8-0 entry height
Sunshade Mesh Fabric
Dual ground sleeve mounting
*-FOB Waterloo, Iowa unless otherwise directed. List Total $4,695.00
Tax $0.00
This quote does not include installation, shipping, or any applicable taxes.
Freight $386.83
Rush Order
Discount $234.75
Quotation valid until: . Net Total $4,847.08
Quotation Prepared By: Cheri Koth