HomeMy WebLinkAbout4.D.2. Staffing Changes in the Parks & Recreation Department ,..r 011111111111 Consent Business 4. D. 2.
SHAKOP}EE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
DATE: 10/21/2014
SUBJECT: Staffing Changes in the Parks &Recreation Department (B&E)
Action Sought
The Council is asked to approve a modest re-organization of full-time staff positions in the Parks
&Recreation Department to better meet organizational needs.
Background
At the October 7 City Council meeting, the Council authorized moving the City's Natural
Resources function from the Parks & Recreation Department to the Public Works Department.
Council is now asked to authorize a few changes to the remaining positions within the Parks &
Recreation Department to better meet organizational needs. This re-organization includes three
components:
1.) Judy Techam, the long-time Administrative Assistant for the Parks &Rec Department, will be
retiring from her position with the City at the end of October. Judy is currently one of two
full-time administrative support staff for the Department. Following Judy's retirement, it is
recommended that Barb Potthier, the current Office Assistant, be promoted to slightly-modified
Administrative Assistant position and that the Office Assistant position be left vacant.
2.) It is recommended that the vacant full-time position resulting from the action described above
be filled with a fifth Recreation Supervisor rather than another administrative support person.
This will allow for a greater emphasis on management of the Community Center and
programming for the public.
3.) It is recommended that the new full-time Facilities Maintenance position authorized in the
2014 budget be structured to report to the Parks &Recreation Director, rather than being part of
the City's centralized Facilities Maintenance Division as originally planned, and that Mike
Liesenfeld, the current Facilities Maintenance Worker who works almost entirely at the
Community Center and Youth Building, be transferred from the centralized Facilities
Maintenance Division to the Parks &Recreation Department to report directly to the new
facilities staff person to be hired.
Org charts representing the old and proposed new organizational structures for the Department
are attached.
With Council's approval of the proposed changes, staff will begin the recruitment process for a
fifth Recreation Supervisor and return at the November 5 Council meeting with updated position
descriptions for each of the impacted positions, as well as newly written position descriptions for
the fifth Recreation Supervisor and new facilities maintenance staff person.
Budget Impact
Promoting Ms. Potthier to the Administrative Assistant position and then filling the vacant
position with a Recreation Supervisor rather than an Office Assistant will cost the City an
additional $7,500 in wages and benefits beyond what was included in the preliminary 2015
budget for the Parks & Rec Department. With the variety of adjustments that are still being made
to the 2015 budget prior to final adoption in December, staff is confident the necessary funds for
this change can be identified without having a net impact on the 2015 tax levy or General Fund
budget.
The recommended changes to the facilities maintenance positions have no budgetary impact as
both of these positions are currently funded with the 2014 operating budget.
Recommendation
Park& Recreation Director Jamie Polley and I recommend approval of the proposed staffing
changes.
Relationship to Vision
This item relates to Goal B: Positively manage the challenges and opportunities presented by
growth, development and change, and Goal E: Deliver effective and efficient public services by a
staff of well-trained, caring and professional employees.
Requested Action
Council is asked to approve the proposed new full-time staffing structure for the Parks &
Recreation Department as outlined in the attached org chart.
Attachments: Old Park&Rec Org Chart
Proposed New Park& Rec Org Chart
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