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HomeMy WebLinkAbout13.F.1. 2008 Goals and Objectives / 3, /~. / / CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2008-2009 City Goals and Objectives DATE: February 29, 2008 Comment: Introduction: Council has asked to adopt the two year Goals and Objectives that were discussed at a workshop with City Council on February 11th. Background: At the workshop, Council and staff reviewed existing Goals and Objectives, and discussed how to update those for 2008-09. Generally speaking, the goals are changed only slightly from the previous two years' goals. While the previous set of Goals and Objectives were not prioritized, the Council did direct re-ordering of the ten goals for 08-09. Given the concerning projections for the FY09 budget, the goal of "Ensure the City Financial (Fiscal) Health", was directed to be moved to the #1 goal. Additionally, issues relating to "Foster Community Connections", and "Deal with the Tribal Related Land Issues" would be moved down in the order of priorities (the latter due to the pending litigation on the land trust issue). After the Goals were established, staff relooked at the Action Steps; Parties Responsible; and Target Dates/Completed. Those recommendations are attached. I will review these with the Council on the March 5th meeting, and will ask for any additional feedback at that time. If Council is comfortable with the Goals and Objectives, it will be appropriate to formally adopt these. Staff will then bring the Goals and Objectives back to the Council for updates approximately every other month. Recommendation: Ifthere is no additional input, the Council should adopt the Goals and Objectives for 2008-09. Relationship to Visioning: This supports all of the City's Visioning Goals and Objectives, A-E. Action Required: If the Council concurs, it should, by motion, adopt the Goals and Objectives for 2008-09 as attached. Mark McNeill City Administrator MM:cn City of Shakopee Two Year Strategy and Action Steps Modified Feb.29, 2008 #1-Ensure the City's Financial (Fiscal) Health Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Maintain Fund Balances Mayor and Council; staff In conjunction with annual This is, in essence, routine and ongoing, and has been the City's practice for budget process (with ongoing many years. General Fund balance to be monitored for future years. monitoring) Park Reserve budget currently at a deficit due to recent land acquisition and construction projects. And lack of new revenue sources. 2) Maintain Moderate Debt Levels Mayor and Council; staff In .conjunction with annual Also standard practice for the City. Need to balance issuance of bonds with budget process anticipated revenue sources. 3) Maintain a Stable City-Tax Rate Mayor and Council; staff In conjunction with.. annual For several years, the City's tax rate has been held at a fairly constant level, budget process (with ongoing With the continuing slump in the residential development market, staff and monitoring) Council will need to eva{uate impact of housing market values for 2008-09. Need to continue tofund the Internal Service Funds. 4) Determine additional funding sources to increase the Park and Rec Director, with Begun Dec. 2007; Completion Scope of study includes all Park and Recreation fees and programs. Park Reserve Fund Springsted; City Council and Finance anticipated 2nd quarter 2008 Director Review with PRAB and Council in 3108; implement for 2008 and 2009 (allowing for township budgetary calendar. #2 -Determine and provide high quality. cost effective services, Action Steps Parties Responsible Target Dates Additional Notes ~~s.,,~.j '~;n~~~tti~n~s~,cnas~en~lcsl~td3p~~~ulsettan~fi~~~~1.:~s~~G r ~ : t p. 1) Determine Project Staffing Requirements Department! Heatl Group Annually,. as a part of the budget In anticipation of the 2009 budget process, the Community Development process; and on an ad hoc basis Director will. analyze the relationship between building permit activity in 2006 for specific projects. and 2007 and staffing levels. Other departments will be doing the same- staffing as service needed_ The police department's 2008 budget provides for an additional. 3 sworn officers; bringing officer to population ratio to 1.52 officers per 1,000 residents; comparable to past service levels. 2) Determine the public's expectations of service levels Department Head group with the Annually, in conjunction with Establish base line expectations, consider doing a professional survey, if assistance of the Communications budget .process. Perhaps resources available. Currently ridership survey is underway to determine Coord. annually through website mail transit needs. Police Services, Task Force will establish recommendations surveys and other instruments. for police services by 6!30108. Task force maybe established to assist with Community Center Service needs. 3) Implement Use of the latest TechnologylProductivity Department head group with the Ongoing Telecommunications Commission recommended three IT improvements, assistance of IT staff which have been implemented: A. Digital Video Cameras in Police Squad Cars. B. Higher level GIS-now has the GIS server and software installed. C. VPN software for building division. Community Center bulletin board & WIFI implemented at the Comm. Center. Continue development of GISIGPS systems and operation use of these systems for Public Works Current technologies undergoing implementation include: A. Digital Video Cameras in Police Squad Cars. B. Automated ticketing C. 800 MHZ transition 4) Train and hire quality employees Department head group Ongoing HR will provide personnel training opportunjties during 2008. HR is working with Recreation Staff to more efficiently hire quality part-time employees. PW is formulating individual training plans to meet the needs of the department.. The Police department operated at full staff for a short period of time in "07. Currently 2 police officer positions are vacant; the Department is the hiring process; anticipate hiring during 4108. . C~I~as~~,t~~`~.~rrr3e~a~t?~~a~~ sti~~~~aj ~ctt~ final fc 2~.d~c". '.~~~r-~'.~ #3 -Make the.Downtown & Riverfront Inviting Action Steps Parties Responsible Target Dates Additional Notes 1) Coordinate Downtown interest groups-Downtown Administration coordinates updates. Ongoing If Council wishes the "Vision" #or this corridor to include local input from Partnerships, Seniors, Arts group, HPAC, Chamber, etc. of the City's Vision Statement as it affected residents, .businesses and property. owners in the Downtown and relates to this goal. Community Riverfront Corridor. in the same manner as the Visioning process did as an Development provides staff to the Update, it should commit resources to a facilitated local process to achieve HPAC and Downtown Partnership, consensus. (See also this relating to # 2 below and Goal 5 below. and subcommittees. 2) .Look at the future of the First Ave. Corridor (Bluff to Community DevelopmentlPlanning None set Direction is .needed as to whether to actively undertake this effort; including Second Ave.; Rahr to Dangerfieltls) a decision on accesses is needed to facilitate County resurfacing of 15t Avenue 3) Provide fore community entryways (monument signs, Community DevelopmentlPlanning Design work is moving ahead on the CSAH 101 monument(s). clean-up for. CR 69 railroad overpasses). Provide for ways to increase the variety of business on 1~.Aveldowntown ICity Council CD Dic Has .met with County to identify other potential sites on county roads for monuments; share info with the Chamber of Commerce, who will investigate future sponsorship of the monuments in the future. PWD is working with Scott County to Rehab Bridge in 2011. #4 - -Continue the Implementation. of the Visioning Initiative Process Action.Steps Parties Responsible Target Dates Additional: Notes 1) Keep the Visioning Initiative in Front of the Public Mayor and Council; .Staff, Ongoing Need to show accomplishments to be tied to Visioning process. Improve Communications Coordinator website presence. Police Services Master Planning Task Force assisting with these steps. ;I~~,,,.. and ~~;tti~~?s'~,na~ccr~~ct~Je,,.~. ~ , s~tti~~.~ ~`~~l.~ioc;~'.'~,"~=~",~ ~ ~--;~~~=~3,` 2) Use Goals & Strengths in Decision Making Processes Mayor and Council, Staff Ongoing Need to meaningfully tie goals to decisions made, especially during budget discussion. 3) Do periodic public review of Initiative Mayor and Council, Staff Summer, 2008 Member of Steering Committee reviewed in May, 2007. 4) Maintain the Steering Committee; review progress twice Mayor and Council,. Staff, :Steering Do in advance of budget. Steering committee was involved in recent review. Concentrate on annually Committee supporting existing goals. 5) Ensure committees and commissions are. vested in the City Administrator, City .Council, Ongoing City's goals .and strengths; use ahem during decision Department Heads making. I #5 -Make the Community a Welcoming Place to Live & Work Action Steps Parties Responsible Target Dates Additional Notes 1) Initiate a welcoming package to the City Mayor and Couhcil, Dept. heads; Monthly In lieu of welcoming letter from Mayor and Council (difficult because of 2) Encourage Communtiy events sponsored by Communications Coord. problems getting new addresses), concentrate orrmeeting with neighborhood groups at NNO, Engineering informational meetings, different ethnic groups Shakopee Showcase; etc. 3) 3. Meet with Neighborhood groups and residents Events such as festivals (Russian, Irish, German) so the community can become familiar with different foods, activities and ideas. ~1t9 and ~~"t~tl'tI~S .C,Z7t~s4~CI7~`a~41~iC3~t':~(7it~ su~117n ~P13~~.d~~1C'~'-~~u ,.v~. ~ , x,;"".3~,;, t~'~i%~'°cii-°;- 2) Develop staff awarenesslsensitivitylskills to deal Department head group Investigate diversity training for staff. wldiversity & community attitudes. Thepolice department has hired a bilingual staff person who has been an asset irrcustomer service with Hispanic populations. The PD is also assisted by Southern Valley Alliance for Battered Women as they .have hired a bilingual advocate for women victims of domestic violence. Staff has had contact from Russian-language church who has offered greater community involvement 3) implement physical accessibility plan implementation: Recreation Supervisor Review semi-annually _ As budget permits for retrofits Eg. Trails 4) Increase Transit -Map Resources (i.e,, local employers, Community Development(Shakopee CD Director ChairScott Transit Planning Team; Market Committee, and restaurants) Transit attends all Scott Transit Review Board meetings. The UTMP update is underway. City, with other partners, will be reviewing need for any changes in BlueXpress service before the end of the year. #6 -Reprioritize Projects & Staff Resources Action Steps Parties Responsible Target Dates Additional Notes :(}{l~t[1Y1~1i~~ ~t1~ ~i~t~fln rS'4;I1r1St'1~11E`,1i)~'S~C~i) ~C)it~ 5£li~Itl~? t'111117.C~C?l:a.'~=rsca"~a~ c=2cz:7-e~-~''n`,~i " ~"•.,7~, 1) Establish workplan for the following major issues: a. Community Development Dept. a. To be determined a. Currently working on sewer plan. a) 2008 Comp Plan Update b. Park; Rec., and N.R. Director b. Special meeting of PRAB on b. Concentrating onrecommendations to best utilize existing facility; b) Community Center Future c. Asst CA; Dept. Heads October 15th to discuss possible Task Force to study c) Personnel Issues d. Community Development Dept. recommendations. c. Need to identify personnel issues; improve performance evaluation d) Annexation Agreement and Phasing for Jackson e. Mayor, Council; Admin, Comm. c. Ongoing process; provide better training and development of staff; part-time hiring. Township Devel., Engineering d. To be determined and pay plan that need to be reviewed; finalize 2008 budget relative to e) Major Transportation Issues f. Council Liaison; Administrator e. Varies 211108 staffing resolved. f) SPUCICity g. City Council, P&R Director, f. 12108 d. County planning staff may facilitate discussions. Finance Director e. SRF Study on 131101118. TH 41 River Crossing Cooridor; Transportation Alliance projects; CR 17 study. Council Workshop scheduled for March 11; 2008 on CSAH 17 study and other transportation issues..: F Work on cost savings thru greater energy efficiency projects and sharing of resources 2) Community Center Water infiltration Park & Recreation Staff, City Council Bid 4108; construction Summer, Moving forward with RFP to determine water infiltration damage. Council & `08 PRAB will determine the future based on damage assessment. Engineering staff is preparin a RFP for repairing the infiltrafion problem. #7 -Protecting the Environment Action Steps Parties Responsible Target Dates Additional Notes 1) EncouragelEducatethe Public to Expand Recycling Public Works, Communications Ongoing City facilities and parks building can do better job of recycling. Investigate Coordinator, Facilities. Maintenance whether the State requiresxecyclingfnr businesses and apartments. Can Coordinator the City provide centralized recycling locations? Add recycling containers to park facilities. Need to identify areas for improvement. 2) Update Stormwater Plan & Enforce Regulations Engineering As part of Comp Plan update Water Resources management plan comments received. A. Currently working towards revising and adding storm waterordinances and scheduling a public hearing on the ordinance. B. Currently working towards addressing all reviewing agencies' comments concerning the proposed water resources management plan. C. Storm Water Pollution Prevention. Program{SWPPP) compliance inspections are ongoing. ~ „ , r ~ r~ r ~ a r ~czc~~~r~e~?fs az~~I S~ttar~5 ~:s7asc:er~€, ~ _~~.I ~ct~~n~ ~z1~I.dcc;~:-~,~-~~i~:e~°~r° °;o~ ~ 3) Adopt Natural Resources Design Standards and Natural Resources Coordinator To Council April 2008 Design Standards to be presented to Planning Commission following the Preservation of Fragile Natural Areas, and educate the February EAC meeting; then to Planning Commission and: City Council Public. Ongoing NR Coordinator is working with Telecommunications toprovide the public with information about the Arbor Day tree sale and revised tree planning guidelines.. 4) Complete Energy Audit for "City Green Projects", and Administration and affected depts. Community Center-council SPUC energy audit received for all City Buildings. $25,000 provided in other energy efficiencies throughout the City Organization. needs to review following Water FY08 budget Implement the findings of the Energy Audits throughout the City Council, Department Heads ?nfiltration assessment report. City facilities as 'resources or ,opportunities become available. Community Center Energy Audit complete Energy updates. may be included in updating the Community Center following water damage assessment. Investigate savings from commercial energy modifications. The energy audits gave the Citymany ideas and recommendations. As new construction takes place or facilities are updated the energy audit recommendations should be implemented. 5) Work to incorporate sustainable design criteria. Planning; Natural Resources Ongoing Park and Ride have permeable parkway and bio-engineered drainage swale. • - Landscape Architect incorporating park design criteria into City's current engineering design criteria. C:e'~~tac~~~ncr~ts ~n~. S~~ti~,°~~° _ :^neil~e~Ict _ e„~ s~4~~~~~„ t`u~a~~.~~~ r'° i - #8 -Strengthen Shakopee's "Sma11 Town" Feel Action Steps Parties Responsible Target Dates Additional Notes 1) Develop cooperative community-wide .communications Communications Coordinator, staff .Ongoing Website and Hometown Messenger moving ahead. Work with School efforts. District and SPUC. Monument signs can also communicate City identity. Provide for community gathering points. 2) Develop plan for street design; sidewalks, and signage EngineeringlCommunity To be determined Trail plan in place. First Avenue issue needs to be resolved.. Fuller for visual connectiveness throughout the City. DevelopmentlLandscape Architect? St.IKoepper Ave. bollards and connectivity forwalking to new high school, but resolution of pedestrians on CR77 bridge needed. Uniform park signs will be designed and placed in all parks beginning with the new parks. 3) Implement improved customer service techniques for Department head group Ongoing Customer service technique parameters to be determined City employees 4) Pedestrian Crossings Jr. High sidewalks; Bollards on FullerlScott 5)Work with .the Chamber or the community groups on City Council, Department Heads Ongoing. Partnership needed with Chamber on community promotions special events or.community projects #9 -Foster Community Connections Action Steps Parties Responsible.. Target Dates Additional Notes 1) Hold Neighborhood Meetings All departments, depending on Dependent on project timelines Neighborhood meetings are routinely held for PUDs, road and public works specific purpose for-the meeting(s) for each case projects, and park development planning purposes.. National Night Out and Neighborhood Watch also well established. Should the City establish neighborhood planning committees? If so, additional staffing needs should be a part of the discussion The Police Department will hold another Citizen's Academy in '08. 4..:~~£' ;1' 7 ~,attl?~5`v'bl~?$Cf~T1~~,GS~S~C}~`:~'(?ci~ 5~~~t~1£: i£I1c~~.Cf(7C~.;e-~-:`~a,~-,k~rs%carcr~T,~°a`ic~-T;`~rrz: 2) Provide more opportunities for residents to obtain Department head group; Quarterly newsletter in 2008 E-newsletter provided in '08 budget. Direct mail. newsletter inaugural issue information (newsletter, cable, webstreaming, stuffers, Communications Coordinator to be sent end of March, O8. Town Hall Meetings). Webstreaming became operational 8107.. Shakopee Transitlthe City has initiated a quarterly transit newsletter, on- bus alerts and website information regarding new and or changing transit alternatives for residents: Recreation will offer on-line registration in 2008: The Police Department is using the. city website to disseminate emergency management information as well as crime prevention materials and reward flyers,. and list servs for Crime Prevehtion tips. It anticipates a monthly activity report on-line in 08. 3} .Support Community Initiatives (i.e., Arts OrgiEvents; Mayor and Council, staff Ongoing City departments participate in the Shakopee Showcase. Shakopee Showcase; Derby Days; National Night Out) Community Development Director is a part of the Committee that annually hosts the "Great Scott" event; as well and the Downtown Partnership's Business Development Committee. Shakopee Transit participated in the 2007 Derby Days Parade. Recreation staff working closely with Derby Day committee to move event to Huber Park: Staff also organizes teen events at Derby Days. The police department actively participates in all of the listed events and often tailors their staffdeployment around them. The police department also reaches out to youth through its Explorer Program. ,¢n , ~ ~ ~ ~ ~ ~ t~t;'~.~~aal scttin~din~al.tzt~~~'-~-,, ; , , 4) ,Identify and reach out to City's diverse population mix ,Staff, ISD 720 -Ongoing Housing Commission not related to reaching this goal.. Need to work with (investigate Housing Commission} churches on how to better make non-native populations aware of City services and opportunities; have establishedcontact at Russian language church. Need to look at incorporating. language training opportunities; work more closely with 1SD 720. Recreation offering aSpanish-language aerobics class and distributed bilingual flyers. The police have awell-established link to the rental community through their Multi-Housing Officer. 5}Continue to provide trails to connect the different areas of P & R Director, PW Director Ongoing As developmentlfunding permits the City as well as connecting people to public areas. #10 -Deal with the Tribal Related Land Issues Action Steps Parties Responsible Target Dates Additional Notes. 1 } Continue to Support a Negotiated Agreement, including Mayor and Council; City 0 As late as Winter 2007, the City was continuing to seek additional Fee to Trust Administrator with .other staff as meetings with the SMSC. City is appealing decision of BIA in Federal needed Court. 2) Continue to Seek Cooperation on Issues of Mutual See above. See above See above Interest 3) Expand Partnerships w~Scott Co. & Others Mayor and Council,; City Ongoing Administrator 4) Facilitate. Development of Non-Tribal Lands Around Council with staff assistance Ongoing; dependent upon Tribal. acquisitions of former Shutrops propertyhas changed tribal property SMSC Lands. residential market demands boundaries. ~".~~~s~cu~~~nent~ and 5e11~i~n~s s~z~asucna~it3c~1<1~~~~~~~14~.ttrn~ ~~zr~~~.d~c~-~-~~ ~ 7~~~,~„~ s,~,~,~ ~n,~~~. r~> -.-~-~,~~r:~-~~~,~-~