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HomeMy WebLinkAbout5.F.2. Approval of Minutes: February 4,11 and 12, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA FEBRUARY 4,2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Jim Thomson, City Engineer; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; and Jamie Polley, Park, Recreation and Natural Resources Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill asked to defer for two weeks, 5.B.2, APS/Electronic- Ticketing System. Clay/Joos moved to approve the agenda as amended. Motion carried 5-0. Mayor Schmitt said there was nothing to report for the Mayor's Report. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Joos asked to remove 5.C.1, the Design Service, Plans, and Specs for Slide Replacement at SandVenture Aquatic Park. Joos/Lehman moved to approve the Consent Agenda as amended. Mr. Mc Neill read the consent business. Motion carried 5-0. Joos/Lehman offered Resolution No. 6726, A Resolution Regarding Participation in the Southwest Metro Drug Task Force, and moved its adoption. (Motion carried under the Consent Agenda) Joos/Lehman moved to authorize the appropriate City officials to enter into agreement with Jackson Township for the use of their baseball field, contingent on review and approval of the agreement by the City Attorney. (Motion carried under the Consent Agenda) Joos/Lehman moved to approve the bills in the amount of $988,172.69. (Motion carried under the Consent Agenda) Joos/Lehman moved to approve the minutes of January 2, 14 and 15,2008. (Motion carried under the Consent Agenda) Mayor Schmitt asked ifthere was anyone in the audience that wished to speak on a matter that was not on the agenda. No one responded. Jamie Polley presented Council with the Authorization for Design Services and Plans and Specifications for Slide Replacement and Shade Structure Additions at the Shakopee SandVenture Aquatic Park. Official Proceedings of the Shakopee City Council February 4,2008 Page -2- Ms. Polley stated that the current slide at the SandVenture Aquatic Park has become a safety concern and replacement is needed. Ms. Polley said the Council previously approved $450,000 for the replacement of the slide and to add a shade structure. Ms. Polley discussed the new guidelines set by the State of Minnesota regarding enhancements to sand bottom pools. The replacement slide will be similar to the current slide but a tower will be added at the start of the slide to increase the height. Ms. Polley said to meet current code requirements, the end of the slide will end at the edge of the pool rather than jetting out into the pool. This change requires the depth at the edge of the pool to be changed from 2.5 feet to 3.6 feet. Ms. Polley said the design services cost is $40,200 which is included in the $450,000 budget. Joos/Clay moved to enter into an agreement with US Aquatics for design services, plans and specifications for the slide replacement and shade structure additions at SandVenture Aquatic Park. Discussion followed. Cncl. Lehman asked if the estimate for the repair of the water infiltration problem at the Community Center will be completed before bid awarding on the slide replacement at SandVenture. Mr. McNeill stated that the estimate would not be available before awarding the bid at SandVenture. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mayor Schmitt asked for the liaison reports. Cncl. Lehman said he attended the Chamber meeting. The Chamber went over the year end numbers. They also discussed the policy committee's discussion of the City and the tribal fee to trust. Cncl. Lehman said he also attended the Police Dcpartment Master Planning mecting and got an overview of the investigation process. Cncl. Joos attended the Public Utility Committee meeting. SPUC has an interest in the City moving forward with some of the conservation issues. Cncl. Heitzman attended the school board meeting and an item discussed was the design of the new elementary school. Cncl. Clay attended the Transit Review Board and finalized the mission statement. Michael Leek, Community Development Director, presented Council with the Buffs at Marystown PUD Concept Plan review. Mr. Leek said that DR Horton has requested that the City Council review a Planned Unit Development (PUD) concept plan for property located south of Highway 169 and west ofCSAH 15. The property is 323 acres in size and they are proposing the construction of commercial, multi-family, and single family units. Mr. Leek said the Planning Commission reviewed a version of the concept plan covering 132 acres. Mr. Leek said representatives from the City, Scott County, Shakopee Public Utilities (SPUC), and ISD 720 have continued to meet on a regular basis to discuss potential issues surrounding the development, specifically the construction of a new elementary school. Official Proceedings of the Shakopee City Council February 4,2008 Page -3- Mr. Leek said the development proposes the construction of commercial buildings along the northern portion of the projcct area, 87 multi-family homes, 237 single family homes, and many of the single family lots adjoin major roadways with no provision for buffers. Mr. Leek said the proposed elementary school site is located north of County Road 78 and east of Zumbro Avenue extended. ISD 720 would like to open the school in the fall of2010. Mr. Leek stated that staff believes that the relocation of the school from the southern portion of the project to the area north of I ih Avenue is a viable alternative. In doing this, it would eliminate the need to extend utilities and roadways to unplatted property, the construction of the booster station, and provide a buffer for residences that would be adjacent to a major roadway. Mr. Leek stated that staff has questioned either reducing and/or eliminating the townhouse portion of the development and replacing it with the school site. Mr. Leek sited issues that warrant discussion by Council and listed them. Mr. Leek also stated that due to the size of the project and many significant outstanding issues that need to be resolved prior to the applicant making a formal PUD and/or preliminary plat application, staff believes that recommendation by Council is warranted. Tim Keane, legal counsel for DR Horton on the Bluffs of Marystown project, discussed the history and timeline of the project. Mike Suel of DR Horton presented Council with the plans and overview of the project as well as house types and plans for the development. Fran Hagen of We stood Professional who is working with DR Horton on the project gave an overview of the utility and sewer plan which will all be at the expense of the developer. Joe Adams of SPUC discussed with Council what they've communicated to DR Horton and that is that the water mains need to be in a dedicated easement to SPUC or a city right of way. After considerable discussion, Mr. Leek summarized the direction Council gave DR Horton. . Impact of the roadway system. . Council is not in favor of the 55' lots. . Council is not in favor of the 5'side yards. . Council agreed with DR Horton on the mix of housing types as long as there is not architectural monotony. . Council agreed with providing a commercial zone on the property, perhaps including a grocery store. . Council would like them to explore senior housing options. . Council is conccrned about the buffcring for houses that would be adjacent to the extension of 1 ill Ave. and Marystown Rd. . Council agreed that 15% of the land will need to be open space. Jon McBroom, Shakopee Schools Superintendent, addrcssed his concerns to the Council. He stated that the School District needs another elementary site on the west end of the City. Mr. McBroom stated that the building would need to open in 2010. Heitzman/Lehman moved to recess for a five minute break. Motion carried 5-0. Official Proceedings of the Shakopee City Council February 4,2008 Page -4- Mayor Schmitt re-convened the meeting at 10:00 p.m. Mr. McNeill presented Council with the Fee Schedule/Background Investigation. Mr. McNeill stated that Council is being asked to review the fee that the City charges to conduct a background investigation on an applicant who wishes to possess a taxicab driver's license. Mr. McNeill stated that the City received a call from Randy Busch, Tri Taxi Inc., regarding the fees the City chargcs for background investigations. Mr. Busch feels the fees are too expensive. Mr. McNeill explained that Capt. Robson adviscd him that the $100 background fee is warranted based on the amount of time that is spent on an applicant. Capt. Robson addressed Council and stated that there have been several cabs who are not licensed operating in the City. Capt. Robson stated that Mr. Busch has one license to operate a cab in town, however on some occasions he has had three vehicles operating in the downtown area when the bars are closing. Mary Studnicka, 654 Roundhouse St., stated that Mr. Busch has been misrepresenting the name of his taxi service and is at times using the name Shakopee Taxi for his business. Ms. Studnicka stated she would like this to stop because Shakopee Taxi is the name of her business. Council's consensus is the keep the CUlTent fee stnJcture in place. Mr. McNeill presented Council with alternative meeting locations for upcoming Council meetings. Mr. McNeill asked if Council would approve meeting on February 11, 2008 for the Goal Setting Meeting to be located in the Rotary Room at the Community Center. Council agreed to the meet at the Community Center Mr. McNeill stated that it was suggested that the Council meeting scheduled for March 18, 2008 be held at Canterbury Park during the Shakopee Showcase. Mr. McNeill stated they spoke to Canterbury Park officials who stated there was space available, however they felt there would be some logistical problems such as noise. Mr. McNeill suggested holding the Council meeting at City Hall but start at 8: 15 p.m. to accommodate Councilor's who will be attending the Shakopee Showcase. Council agreed to the later start time. Mr. McNeill presented Council with the Nominations to Boards and Commission. Mr. McNeill stated that Council is asked to make nominations to Boards and Commissions to fill terms expiring on FebnJary 4,2008. Mr. McNeill stated there are two members of the Economic Development Advisory Committee who have indicated they are not interested in reappointment, thus leaving two vacancies open. The City has only received one application. Mr. McNeill stated that he and the Community Development Director are recommending putting the EDAC on inactive status for one year. Official Proceedings of the Shakopee City Council February 4,2008 Page -5- Lehman/Heitzman moved to inactivate the Economic Development Advisory Committee (EDAC) for one year. Motion carried 4-1 with Cncl. Joos opposed. Joos/Heitzman moved to make nominations to Boards and Commissions as outlined on the list provided. Motion carried 5-0. . Planning Commission / BOAA: Chris Groton, Michael Klemm, Mike Baumgartner . Park and Recreation Advisory Board: Ken Rynda, Sonja Bereich, Mike Baumgartner . Shakopee Public Utilities Commission: James Coffel, Kent Archerd, John Engler . Police Civil Service Commission: Carol Schultz, Kirk Simmons, Doug Forsman . Environmental Advisory Committee: Kate Sedlacek . Telecommunications Advisory Commission: Bill Anderson . Historic Preservation: Don Wagner, Patricia Ploumen . Transit Commission: Christine Foster, Jeremy Casper . Board of Review: Shane Mahowald Mayor Schmitt asked for any Council concems. Cncl. Heitzman stated his concem about the vehicles behind the business of North ImpOlis on Third Avenue. Mr. Leek stated that the City and the County are working jointly to implement enforcement. Lehman/Heitzman moved to adjourn to Monday, February 11,2008 at 6:30 p.m. Motion carried 5-0. The meeting was adjourned at 10:26 p.m. Judith S. Cox City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 11,2008 Mayor Schmitt called the meeting to order at 6:30 p.m. with Council members Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;, Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; Gregg Voxland, Finance Director; Jamie Polley, Park, Recreation and Natural Resource Director; Dan Hughes, Police Chief; Jeff Tate and Craig Robson, Police Captains; and Ed Schwaesdell, Acting Fire Chief. Mr. McNeill reviewed the goals that were created two years ago and updated last year. Gregg V oxland, Finance Director, presented staff with the General Fund 2009 Budget. Mr. Voxland presented staff with 2009 schedule showing a possible scenario for the general fund 2009 budget. Mr. Voxland stated that in the past the City has relied on tax base growth to pay for expanding services. Mr. V oxland said that the recent market conditions present the possibility of no increase in tax base for the 2009 budget. Mr. V oxland said that the 2008 deficit is mostly covered by the estimated under-spend of 4%. Mr. Voxland said that Council should consider a lower percentage for 2009. Mr. V oxland said that based on the assumptions the 2009 budget gap could be a million plus. Mr. V oxland recommended Council evaluate and discuss the following: 1. Evaluate any employee hiring and spending initiatives for 2008 2. If there are staffing reductions, it should be done in 2008 to avoid 2009 costs for unemployment and severance benefits. 3. Evaluation services/programs/committees implemented in recent years to see if they should be continued. 4. Prioritize all existing services and service levels to detern1ine funding levels. 5. Pursue energy efficient ideas for all city buildings and activities. 6. Decide whether to replace the water slide or just remove it. 7. What amount, if any, should the operating levy increase. After lengthy discussion Council agreed that staff should re-evaluate spending initiatives as well as the hiring of non-essential staff when vacancies occur. Council would also like City departments to leave employee vacancies open for now and prioritize services and projects for review. Council did agree to fill the two police officer vacancies as well the newly created full time fire chief position. Kris Wilson, Assistant City Administrator, asked Council if they would like her to put together early retirement incentives and reduce hours for employees. Council was receptive and asked Ms. Wilson to put an early-retirement/incentive package together and report back to Council. Council also agreed to look at pursuing energy efficient ideas for City buildings. Cncl. Joos also suggested that Council packets become paperless to save money on paper. Official Proceedings of the Shakopee City Council February 11,2008 Page -2- Cncl. Clay was open to raising the tax rate to an amount so that the average taxpayer would have the same increase as this year. Cncl. Lehman disagreed stating it may lead to more foreclosures. Michael Leek, Community Development Director, presented Council with staffing and costs for Rental Housing Licenses. Mr. Leek stated that the number ofrental housing units in the City has increased as well as the calls for service for the police department. This increase suggests the need to consider implementation of a licensing program. Mr. Leek stated that the City has approximately 1,298 units of general occupancy rental housing. Mr. Leek said that under the current housing market conditions, there are single-family and townhouse dwelling units that have been converted to rental use. Mr. Leek said the draft rental licensing proposal has two basic elements; 1) the initial licensing and annual renewal of rental dwelling; 2) enforcement related to failure to comply with the licensing ordinance or rental unit license itself. Mr. Leek said the actual cost of staff time to deal with this program would be the equivalent to 1.25 FTE's, which would be covered by existing staff. The actual cost of this staff time would depend on the hourly rates for the positions involved in the program. Dan Hughes, Police Chief, said the program would give police another tool for dealing with problematic rental complexes. Jeff Tate, Police Captain, said the rental complexes would be enticed to patiicipate in a multiunit housing crime-prevention program and would receive a reduced license fee for doing so. All Council members were in agreement with Mr. Leek pursing the licensing of rental housing units except for Cncl. Lehman. Cncl. Lehman believes that individual renters should carry the license and not the landlords. Mr. Leek presented Council with the Planning for First Avenue/CR 101 and Riverfront Corridor. Mr. Leek gave an overview of the construction the County has performed on CR 101 and it's future plans according the County's Transportation Improvement Plan (TIP). Bruce Loney, Public Works Director/Engineering, wanted Council to consider what should be done with the CR 101 corridor. He asked that they consider the following: . Planning for wider continuous walkways in the corridor. . Consistent usc of trees, light fixtures, banners, and benches. . Orientations of any new or redevelopment buildings toward CR 101 . Shared driveways where feasible and parking to the sides and rear of buildings, with parking areas to bc screened from CR 101. . Unifonn standards for both public and private signage in the corridor. After discussing, there was a consensus of Council to continue with the five lane concept for CR 101 corridor in the existing right-of-way as well as the uniformed lighting and sidewalk/trails. Official Proceedings of the Shakopee City Council February 11,2008 Page -3- Mr. McNeill asked Council for their thoughts and imputes on the Two Year Strategy and Action Steps that were highlighted earlier in the meeting. Council agreed on the following: 1. Determine and provide high quality cost effective services 2. Ensure the City's Financial (Fiscal) Health 3. Foster Community Connections (lower priority and possibly combine with #6 & #10) 4. Make the Downtown & Riverfront Inviting 5. Continue the Implementation of the Visioning Initiative Process 6. Make the Community a Welcoming Place to Live and Work (combine with #3 & #10) 7. Deal with the Tribal Related Land Issues (move to #10) 8. Reprioritize Projects & Staff Resources. 9. Protecting the Environment. 10. Strengthen Shakopec's "Small Town" feel. (combine with #3 & #6) Kris Wilson, Assistant City Administrator, presented Council with the Authorization to Hire Four Paid-on-Call Firefighters. Ms. Wilson said the 2008 budget includes funding for a total of 54 paid-on-call firefighters. The Department currently has six vacancies. Joos/Heitzman moved to hire James Horton, Kevin Kern, Luke Struck, and Joseph Theis as part- time, paid-on-call firefighters, at a wage of $10.00 per hour and subject to a one-year probationary period. Motion carried 5-0. Joos/Heitzman moved to adjourn to Tuesday February 12,2008 at 6:30 p.m. Motion carried 5-0. The meeting was adjourned at 9:43 p.m. Judith S. Cox City Clerk Kim Weckman Recording Sccretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 12,2008 Mayor Schmitt called the meeting to order at 6:30 p.m. with Council members Matt Lehman, Pat Heitzman, Steve Clay and Terry Joos present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director; and John Peterson, Telecommunication Coordi nator. Also present were Scott County Board Members, Joe Wagner, Bob Vogel, Jerry Hennen and Barbara Marschall; and, Dave Utmach, Scott County Administrator, Michael Sobota, Scott County Community Development Director, and Leslie Vermillion, Scott County Public Works Director. Also present were Telecommunications Advisory Commission members, Mark Hillegas, Bill Anderson, Ben Adams, and Michael Guncheon. Mark McNeill stated that the joint meeting with the City of Shakopee and Scott County is to discuss issues relating to both the City and the County. Bruce Loney, Public Works Director, discussed the 1 sl A venue/l0l corridor right-of-way and access management. Mr. Loney also stated the City has asked how transportation needs will be met within the 80 ft. corridor and what the visions are for that corridor. Leslie Vermillion, Scott County Public Works Director, discussed with Council 1 sl A venue/1 01 maintenance and reconstruction. Ms. Vermillion stated that the County may be able to get money advanced from Mn/DOT for turn back dollars, so that the reconstruction ofthe 1 sl Avenue corridor could begin in 2009 or 2010. It is proposed to make the 1 sl Avenue corridor a five lane road with the middle lane designated for left turn right-of-way. Ms. Vermillion also stated that in 2011 there is a large construction project slated from 169 to Fuller Street. Ms. Vermillion also discussed the north-south connectivity of CR 18, 21 and 83 from County Road 42 to 169. Ms. Vermillion passed out maps of the north/south grids that show the arterial spacing every couple miles which is important for Scott County. Ms. Vermillion also discussed County Road 17 and the plans to make it four lanes from County Road 82 to 1 ih Avenue in 2013. Ms. Vermillion discussed County Road 83. She said the road is not actively in the County transportation plan. It is structurally deficient and will need an overlay. However, Shakopee Mdewakanton Sioux Community (SMSC) would like to see the project moved up and would like to work in partnership with Scott County and the City to reconstruct the road. Ms. Vermillion discussed County Road 21. The first phase of construction will take place in 2009. Ms. Vermillion stated federal money will aid in paying for construction as well as the transit station. Ms. V elmill ion also stated that there will be federal dollars available for the second phase of the project which is from County Road 16 to County Road 42. Official Proceedings of the Shakopee City Council February 12, 2008 Page -2- Councilor Joos questioned the possibility of a right-in/right-out onto CR 18 (at Hanson Avenue extended to CR 18). Ms. Vermillion stated that the County did a study a year age and that a right-out does not work well at this location and that the County has concerns. Ms. Vermillion stated that it would work with a right-in. Ms. VermiUion discussed the Minnesota Crossing Corridor Update. Ms. Vermillion stated that in the next few weeks Mn/DOT is expected to announce its preferred location for the TH 41 River Crossing. It seems that they are looking toward a central crossing running parallel to current Highway 41. Scott County Administrator Dave Utmach discussed recent contacts with Shakopee Mdewakanton Sioux Community (SMSC). Issues discussed were transportation issues, mobile health clinic, and the kind of general agreement Scott County will have for the long-term future. Scott County Community Development Director, Michael Sobota gave a brief update on the status of Scott County's comprehensive planning efforts for 2030. Joos/Lehman moved to recess. Motion canied 5-0. Mayor Schmitt re-convened the meeting at 8:22 p.m. Mr. McNeill stated that public access user, Don McNeil, would like to address Council regarding the Telecommunications Advisory Board and staff members. Don McNeil, 1101 Naumkeag St., Shakopee, address Council with his concern regarding his 90 day probation imposed on him from the Telecommunications Advisory Board. Mr. McNeil discussed the events that lead to his 30 day suspension that was reduced to 90 days probation from the Public Access Studio and equipment and asked that City Council members reconsider the probation imposed on him. Discussion followed. Cncl. Clay moved to have staff draft a resolution rescinding Mr. McNeil's probation and reinstating the suspension for 90 days. Mayor Schmitt asked for a second. No one responded. Mayor Schmitt stated the motion dies for lack of a second. Cncl. Clay asked to have any questions Mr. McNeil has over the course of90 days be directed to Council. No one responded. Joos/Clay moved to uphold the Telecommunication Advisory Commission's 90 day probation of Don McNeil. Discussion followed. Cncl. Lehman doesn't agrec with what happened and would like to see everyone work together in a cooperative manor. Official Proceedings of the Shakopee City Council February 12, 2008 Page -3- Mayor Schmitt asked for a vote on the motion. Motion carried 3-2 with Cncl. Lehman and Cncl. Heitzman opposing. Kris Wilson, Assistant City Administrator, presented Council with the Future of Public Access Operations. Ms. Wilson stated that in the past the City has spent approximately $25,000 for basic operation of the public access facility. Ms. Wilson also said that the facility receives very limited use. Ms. Wilson asked Council and Telecommunication Advisory Commission (T AC) Members to discuss: 1. 2. 5. When it comes to various components of public access what are our priorities? Is our current approach the best use of the City's financial resources, staff time and physical space? Is it realistic to expect that usage of our public access facility is going to turn around? Are there opportunities to partner with our neighbors or possibly SCALE to provide studio space and equipment check out? Is there a less costly method of checking out equipment that would serve the same purpose but not take up the physical space or financial resources? 3. 4. Council and T AC agreed that the space that the current studio and editing rooms occupy could be used as meeting rooms or for programming by the Park and Recreation Department. Staffwill look into an alternate check out for cable equipment and what space is needed for continued operations. Council and the TAC said it would be worth looking into partnering with another city or SCALE. John Peterson, Telecommunications Coordinator, presented Council and the T AC with a request to record and air additional meetings on the government access channel. Mr. Peterson stated that the Historic Preservation Advisory Commission (HP AC) is a City commission that currently meets the second Monday of each month in the City Hall Chamber Chambers but that it is not a televised meeting. Mr. Peterson said the HP AC has expressed an interest in gaining these services. Also, Scott County is asking that two additional meetings of theirs be televised from DVD's that they would deliver to the City. Lehman/Joos moved to cablecast live, tape for replay and web-stream the Historic Preservation Advisory Commission meetings; and replay two additional Scott County meetings from DVD's provided by Scott County. Motion carried 5-0. Joos/Clay moved to adjourn to Tuesday, February 19, 2008 at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 10:34 p.m. on February 12,2008. Judith S. Cox City Clerk Kim Weckman Recording Secretary