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HomeMy WebLinkAbout4.F.2. City Council Minutes Consent Business 4. F. 2. SFIAKOI'EE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan, Finance Director/City Clerk DATE: 10/07/2014 SUBJECT: City Council Minutes (F) Action Sought Move to approve the City Council Minutes from September 16, 2014. Attachments: 09-16-14 Minutes OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE MINNESOTA September 16,2014 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman;Councilmember Kathi Mocol; Councilmember Mike Luce; Councilmember Jay Whiting Staff City Administrator Mark McNeill; Community Development Director R.Michael Leek;Public Works Present: Director/Engineer Bruce Loney; Finance Director/City Clerk Julie A Linnihan;Parks,Recreation& Natural Resources Director Jamie Polley;Economic Development Coordinator Samantha DiMaggio; City Attorney Jim Thomson 2. Pledge of Allegiance 3. Approval of Agenda Mr.McNeill asked to add to the agenda 10.C.1, County Highway 16 Culvert Repair and Bituminous Trail Repair Cooperative Agreement. Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to approve the agenda as amended. Vote: 5 -0 4. Consent Business-(All items listed in this section are anticipated to be routine.After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Cncl.Lehman asked for the removal of 4.A.1,City of Shakopee Comments on the Metropolitan Council's Draft Housing and Transportation Policy Plans and 4.D.1,Non-Union Pay Plan Amendment-Res.No. 7485. Cncl.Mocol asked to remove 4.F.3,Approval of Massage Therapist Licenses. Mr. McNeill removed 4.F.7,Amendments to the 2014 Fee Schedule. Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol Vote: 5-0 A. Community Development 1. City of Shakopee Comments on the Metropolitan Council's Draft Housing and Transportation Policy Plans. (Item Removed from the Consent Agenda) Cncl. Lehman asked for staff to explain to the public the transportation policy plan(TPP). Mr. Leek provided an overview of both the TPP and Housing Policy Plan, and said Metropolitan Council has issued draft policy plans for public comment.Because these plans will significantly impact the City of Shakopee's next update of its comprehensive plan,it is appropriate to comment on the issues or deficiencies in these draft documents in the hopes that they may be modified before final adoption. Mr.Lehman said he is very displeased with Metropolitan Council due to the fact that if Shakopee doesn't provide affordable housing,the City will suffer a lack of funding for transportation. Mr. Lehman also commended staff for drafting the letter to Metropolitan Council. Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman to approve submittal of the attached comment letter to the Metropolitan Council as amended. Vote: 5-0 B. Police and Fire 1. Purchase of Fire Rescue Airboat and Trailer(E) Moved to approve the purchase of Fire Rescue Airboat and Trailer from Midwest Rescue Airboats in the amount of$155,119.45 and declare the 1999 Windmarr Ice Angel with trailer,VIN: EEX00003D999TRL,as surplus property.(Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Declare the Amount to be Assessed,Order the Preparation of Proposed Assessments,and Set the Public Hearing Date for East Shakopee Industrial Sewer Improvements Project No.2013-4. (D) Offered Resolution No. 7477,a resolution declaring the costs to be assessed,ordering the preparation of proposed assessments and setting a public hearing date for the East Industrial Sewer Improvements,Project No. 2013-4. (Motion carried under the Consent Agenda) 2. Approval of Sewer Availability Charges(SAC)Credit Applications for East Shakopee Industrial Area(E) Moved to approval of SAC credit applications for Zielger and Gavilon on the East Shakopee Industrial Sewer Project No.2013-4.Also to approve the waiving of City SAC fee. (Motion carried under the Consent Agenda) 3. Ordering a Preliminary Engineering Report for the 2015 Street Reconstruction Project,Project No. 2015-1,Res.No. 7484(E) Offered Resolution 7484,which orders a Preliminary Engineering Report for the 2015 Street Reconstruction Project;authorize the appropriate City officials to execute an Agreement with ITCO Allied Engineering Company to perform soil borings;and authorize the appropriate City officials to execute an Agreement with WSB&Associates,Inc. to perform engineering services. (Motion carried under the Consent Agenda) D. Personnel 1. Non-Union Pay Plan Amendment-Res.No. 7485 (E)-(Item Removed from the Consent Agenda) Cncl.Lehman said he is fine with the wage increase but doesn't agree with the philosophy of continuously comparing market wages and increasing it above the market level. Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol Offered Resolution No. 7485,a resolution amending Resolution No. 7393,a resolution adopting the 2014 Pay Plan for Certain Non-Union Employees of the City of Shakopee,and move its adoption. Discussion followed. Cncl.Lehman questioned why the City has a pay plan in place. Mr. McNeill explained that the City has to comply with the pay equity standards for public sector standards. Because the positions were new and the exploration of pay equity,the City found that the pay was significantly lower. The recommendation is to increase the position by one pay grade. Mayor Tabke asked for a vote on the motion. Vote: 4- 1 Opposed: Councilmember Matt Lehman 2. 2015 Health Insurance Renewal&Post-Employment HCSP Contribution(E) Moved to authorize the appropriate officials to enter into contracts with Medica for calendar year 2015 and authorize the continuation of current employer contribution percentages for 2015 employee health insurance. Also moved to increase the City contribution to benefits-eligible employees'post-employment health care savings plans from$25 to $35 per employee per month, effective January 1,2015. (Motion carried under the Consent Agenda) 3. Authorization to Enter into Separation Agreement(E) Moved to authorize the City Administrator to enter into a separation agreement with a Sergeant in the Police Department. (Motion carried under the Consent Agenda) E. Parks,Recreation and Natural Resources 1. Authorization to Submit a Parks and Trails Legacy Grant Program Application for Quarry Lake Park,Resolution No. 7486(A) Offered Resolution No. 7486,A Resolution of the City of Shakopee,Minnesota Authorizing the City to Submit a Parks and Trails Legacy Grant Program Application for the Quarry Lake Park Project. (Motion carried under the Consent Agenda) 2. Dog Park Pass Reconsideration for Southbridge Community Park(A) 1.Moved to approve the PRAB's recommendation that the City of Shakopee sell a City of Shakopee dog license that would include the use of the dog park and not enter into an agreement with Three Rivers Park District. (Motion carried under the Consent Agenda) 2.Moved to approve the Park and Recreation Advisory Board's recommendation to update the City's fee schedule with the annual dog license fee of$25.00/year including the use of the dog park. (Motion carried under the Consent Agenda) 3. Moved to approve the amended Dog Park Rules to require a City of Shakopee dog license. (Motion carried under the Consent Agenda) F. General Administration 1. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount of$558,418.54 and payroll transfers in the amount of$2,030,708.02 for a total of$2,589,126.56. (Motion carried under the Consent Agenda) Vote: 5 -0 2. City Council Minutes(F) Moved to approve the City Council minutes from August 6,2014,August 19,2014 and September 2,2014. (Motion carried under the Consent Agenda) 3. Approval of the Massage Therapist License-Calvin Tschida,Jie Zhao and Renea Walker(F)-(Item Removed from the Consent Agenda) Cncl.Mocol asked to remove this item from Consent because she is the business owner of IZen Spa and needs to abstain from the vote. Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to approve the applications and grant massage therapist licenses to Cavin Tschida,Jia Zhao and Renea Walker. Vote: 4- 1 -Cn1c. Mocol abstained 4. Amend City Code Section 3.15 to Accommodate Garbage/Recycling Cart Sizes and Collection Schedules(F) Moved to approve the amended City Code section 3.15 to Accommodate Garbage/Recycling Cart Sizes and Collection Schedules. (Motion carried under the Consent Agenda). 5. Authorize the Hiring of Morris Leatherman Company to Conduct a Community-wide Survey(B) Moved to authorize the hiring of Morris Leatherman to perform a community-wide survey, at an amount not to exceed$22,000. (Motion carried under the Consent Agenda) 6. Amend Chapter 5: Liquor,Beer and Wine Licensing Requirements-Ord.Nos. 891 &892(F) Moved to approve Ordinance No. 891 Amending Shakopee City Code Chapter 5 Regarding Taproom and Small Brewer Regulations and Ordinance No. 892 the Official Summary of Ordinance No. 891. (Motion carried under the Consent Agenda) 7. Amendments to the 2014 Fee Schedule(F)-(Item Removed from the Consent Agenda) Mr.McNeill asked for the removal of this item from the Consent Agenda. He said staff needs to research the$25 clean up charge and will bring it back in 2015 when the fee schedule will be adopted. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the amendments to the 2014 Fee Schedule as amended. Vote: 5-0 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject.Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6. Public Hearings: A. Assessment Hearing on Delinquent Garbage/Recycling Bills from Dick's/Lakeville Sanitation,Inc., Res.No. 7482(E) Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to open the public hearing. Vote: 5-0 Mr.Loney the Council is asked to consider Resolution No.7482 that would assess property owners on taxes payable 2015 for unpaid refuse and recycling services from the City's designated garbage hauler,Dick's/Lakeville Sanitation,Inc. Dick's/Lakeville Sanitation,Inc.provided the City with a current list of delinquent accounts on Sept. 9,2014,of which there were approximately 322 for a total amount due of$47,046.81. In past years, delinquent bills under$100 were not assessed and was approved by Dick's. Being the last year of their contract,Dick's is asking for collecting any delinquent refuse bill amount. A current list of property owners to be assessed was provided to Council on 09/16/14. The listing consists of Shakopee property owners who have either 1)not paid or 2)not paid in full their delinquent garbage bill to Dick's/Lakeville Sanitation. The list includes an administrative charge of $45.00 to cover the City's cost and a$30.00 charge to cover Dick's Sanitation costs in assessing these delinquent bills. These charges will be added to the delinquent bills once the assessments are adopted by Council. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. Ed Kennedy, 113 3rd Ave. E., addressed Council and advised them that he is pleased with the City's decision to switch to a new refuse company. Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to close the public hearing. Vote: 5 -0 Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman offered Resolution No. 7482,A Resolution Adopting Assessments for Delinquent Garbage Bills,and move its adoption. Vote: 5-0 7. Business removed from the Consent Agenda will be discussed at this time. (see above for Consent Items removed) 8. Recess for Economic Development Authority Meeting: Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to recess for the Economic Development Authority meeting. Vote: 5 -0 9. Reconvene Mayor Tabke reconvened the meeting. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Matt Lehman to recess for 10 minutes. Vote: 5-0 10. General Business: A. Community Development I. Approval of Resolution 7479,a Resolution approving a Conditional Use Permit for a retail grocery store,Planned Unit Development Amendment to allow a free-standing sign,and Final Plat of Southbridge Crossings 4th Addition. Mr.Leek stated that the Shakopee Planning Commission held a Public Hearing on September 4, 2014 concerning Aldi's application. Several citizens spoke at the Public Hearing expressing their concerns about additional traffic,the use,and potential light levels affecting neighboring residential. The Planning Commission recommended approval with one dissenting vote(4-1)and an amended condition. The recommended amendment concerned the condition requiring the traffic study,which will now include that the study be approved by the City Engineer. Andrew Mack of Aldi Inc.,submitted an application for a Conditional Use Permit(CUP),Planned Unit Development(PUD),and Final Plat for the lot at 7801 Old Carriage Ct on July 24,2014. The property is zoned PRD-Planned Residential District,which conditionally allows neighborhood commercial development.The Comprehensive Plan guides this land as commercial. The applicant, Aldi is proposing splitting the existing 5.07 acre lot into two parcels,Aldi is proposing constructing a 17,018 square foot grocery store on the larger parcel at 2.78 acres. The remaining 2.29 acre parcel will be retained by the current land owner for future development.The property is currently a platted lot and requires a final plat to divide the lot. The CUP,PUD amendment,and Final Plat are a single application that is reviewed by the Planning Commission,with final ruling by City Council. The proposed site access is off Old Carriage Court,with a shared driveway with the adjacent parcel, and a right-in,right-out access on Southbridge Parkway. The proposed entrance on Southbridge Parkway crosses an adjacent multi-use trail and will include pedestrian crossings. Free standing signs are not permitted within the PRD—Planned Residential District,thus the PUD overlay will require amendment to allow a free-standing sign. The proposed sign is adjacent to Southbridge Parkway and will be shared by Aldi and the occupant of lot 2. Mr. Leek discussed the CUP,PUD amendment,and Final Plat specific criteria and findings by City Code. He also discussed staffs recommended conditions of the CUP,PUD amendment and final plat. Andi Brandle,ISG,the consultant for Aldi and Director of Real Estate,Andrew Mack stated that they are in agreement with all of the conditions in the CUP and PUD amendment. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Matt Lehman to offer Resolution 7479,a Resolution approving a Conditional Use Permit for a retail grocery store, Planned Unit Development Amendment to allow a free-standing sign,and Final Plat of Southbridge Crossings 4th Addition with the amendment presented by staff. Vote: 5 -0 B. Police and Fire C. Public Works and Engineering 1. County Highway 16 Culvert Repair and Bituminous Trail Repair Cooperative Agreement(D) Mr.Loney said that staff is requesting approval of a Cooperative Agreement with Scott County to reconstruct a bituminous trail by CH 16 west of Foothill Trail that was damaged due to the June flood event. The agreement states that the City would reimburse the County for the bituminous trail repair along with design,construction inspection and administrative costs. The City portion of the project will be paid from the Capital Improvement Fund with reimbursement expected from FEMA. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to authorize the appropriate City officials to execute a Cooperative Agreement for reconstruction of the bituminous trail by CH 16 west of Foothill Trail. Vote: 5-0 D. Personnel E. Parks Recreation and Natural Resources F. General Administration 1. 2015 Proposed Property Tax Levies and General Fund Budget(C) Ms. Linnihan said the City of Shakopee is required to comply with the statutory deadlines for submittal of the property tax levy to Scott County. This year,the date was changed to September 30th,2014. The preliminary levy amount that will be certified to Scott County before September 30th,2014 is the base for budget work that will be brought back to City Council for continuing budget discussions in October and November. The fmal levy,which cannot be higher than the preliminary levy,but can be lower,will be brought to Council for approval at the December 2nd City council meeting. This will also be the date that will serve as the Public Meeting for local residents to discuss the 2015 budget and levies. This date will appear on the"Parcel Specific Notices"that will be sent to each property owner in November, 2014. City Staff if recommending that the City Council adopt the property tax levy as reviewed and discussed at the recent City Council work sessions. The total preliminary levy represents $17,253,267. Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to approve the proposed FY 2015 Proposed Property Tax Levies,Resolution No. 7480,and the Preliminary General Fund Budget. Discussion followed. Vote: 4- 1 Opposed: Councilmember Matt Lehman 2. Canceling Debt Service Levies for the 2014/2015 Budget Year-Res.No. 7481 (C) Ms. Linnihan said Debt Service levies for each debt service issue require annual payment of principal and semi-annual payment of interest. Typically,these payments are funded through the specific debt service levies approved by Council during the annual budget process. For the 2015 preliminary levy,the following debt service levies will be canceled and paid through the use of existing fund balance or fund transfers: 2004D Building Debt. (Public Works) $ 466,680 2007A Improvement GO Debt $ 10,145 2008A Improvement GO Debt $ 147,084 2010A Improvement GO Debt $ 108,492 2012A Refunding Debt Refunding(2004A&2004C) $ 560,936 • 2004B building Ref Debt. (Fire) 1$ 49,9261 Levy provides for$200,000 of debt service payment Total amount of debt Service Cancelation for 2015 Levy$1,343,263 Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to approve Resolution No. 7481,Canceling Debt Service Levies for 2014/2015. Vote: 5-0 11. Other Business Mayor Tabke recognized the Shakopee Police Department for the apprehension of Ty Hoffman. Cncl.Luce expressed appreciation to the public regarding tips. 12. Adjourn to October 7,2014 at 7:00 pm Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to adjourn to Tuesday,October 7,2014. Meeting ended at 9:23 p.m. Vote: 5 -0 Julie A Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary