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HomeMy WebLinkAbout4.C.2. Declare amounts and set a Public Hearing Date for the 2014 Street Reconstrcution Project. Project No. 2014-1, Res No. 7490 Consent Business 4. C. 2. SHAKOPE E TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer DATE: 10/07/2014 SUBJECT: Declare Amounts and Set a Public Hearing Date for the 2014 Street Reconstruction Project, Project No. 2014-1, Res. No. 7490 (E) Action Sought Adopt Resolution No. 7490, a resolution declaring the costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing date for the 2014 Street Reconstruction, Project No. 2014-1. Background On April 1, 2014, City Council adopted Resolution No. 7432, approving the plans and specifications and ordering the advertisement for bids for the 2014 Street Reconstruction, Project No. 2014-1. On May 6, 2014, City Council adopted Resolution No. 7444, a resolution which accepts the bids and awards the contract for the 2014 Street Reconstruction Project. The improvements have essentially been completed with the final costs for construction at $2,059,750.10. The total costs associated with administration, financing and engineering for the project is $218,051.70. The attached resolution shows how these costs are being paid and the total cost to be assessed. Recommendation Adopt Resolution No. 7490, declaring the cost to be assessed and ordering the preparation of proposed assessments for the 2014 Street Reconstruction, Project No. 2014-1, with a public hearing to be held on November 5, 2014. Budget Impact Project financing sources include the Sanitary Sewer fund, Storm Sewer fund, Shakopee Public Utilities, Capital Improvement fund (CIF) and assessments to the benefiting properties. From the preliminary engineering report to the project completion, the funding summary is as follows: Preliminary Project r Engineering Report Completion 3 Assessments ' $ 456,960.00 $ 343,250.40 CIF $ 1,159,040.00 $ 754,616.25 Sanitary Sewer $ 378,000.00 ` $ 375,355.72 Fund Storm Sewer Fund $ 231,000.00 $ 315,156.64 Shakopee Pubic $ 561,760.00 $ 489,422.79 Utilities [Total Costs $ 2,786,860.00 $2,277,801.80 Relationship to Vision This supports Goal E: Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees. Requested Action Adopt Resolution No. 7490, a resolution declaring the costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing date for the 2014 Street Reconstruction, Project No. 2014-1. Attachments: Res. No. 7490 RESOLUTION NO. 7490 A Resolution Declaring The Costs To Be Assessed And Ordering the Preparation Of Proposed Assessments For The 2014 Street Reconstruction Project No. 2014-1 WHEREAS, a contract has been let for the construction of the 2014 Street Reconstruction Project as described in the preliminary engineering report, and the contract price for such improvements was $2,112,435.91, and the final contract price for such improvement is $2,059,750.10, and the expenses incurred or to be incurred in the making of such improvements amounts to $218,051.76. Of this cost the City of Shakopee will pay $1,445,128.61 and Shakopee Public Utilities will pay $489,422.79. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The cost of such improvement to be specially assessed is hereby declared to be $343,250.40. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and keep a copy of such proposed assessment in her office for public inspection. 3. That the City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. BE IT FURTHER RESOLVED: 1. That a hearing shall be held on the 5th day of November, 2014, in the Council Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed assessments and at such time and place all persons owning property affected by such improvements and proposed assessments will be given an opportunity to be heard with reference to such assessment. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper of the City of Shakopee at least two weeks prior to the hearing and she shall state in the notice the total cost of the improvements. She also shall cause mailed notice of such hearing to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted in session of the City Council of the City of Shakopee,Minnesota,held this day of , 2014. Mayor of the City of Shakopee ATTEST: City Clerk ENGR2014PROJECT/2014-STREET-RECONSTRUCTION/WORD/RES7490-DECLARE-COSTS-ASSESSED