HomeMy WebLinkAbout15.D.2. CSAH 18 Park and Ride Cost Sharing Agreement
CITY OF SHAKO PEE IS: O.t
MEMORANDUM
CASELOG NO: Not Applicable
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: CSAH 18 Park and Ride Cost Sharing Agreement
MEETING DATE: September 5, 2006
INTRODUCTION:
Earlier this year, the City Council approved entering into a memorandum of
understanding for the acquisition and development of the CSAH 18 park and ride site.
Under that agreement, Scott County has been acting as project manager for purposes of
1) acquiring the site, and 2) constructing the park and ride for completion in the Spring of
2007.
DISCUSSION:
Council may recall that a portion of the funding (about $1,400,000) for this project is
coming from County bond proceeds which must be used by the end of 2006. Thus, it is
important to move quickly to get the project constructed. The project has been broken
into two phases. Phase I involves sealing of wells and septic sites, basic clearing, and site
preparation. In order to allow the County to submit the drawings to the state for Phase I
to go out to bid, and because this is a transit project, I have authorized their submittal on
behalf of the City in lieu of the City Engineer.
The site contains approximately 163 significant trees (mostly oaks), and about 43 (about
26% of the total) of those would be preserved. Because of the number, size and types of
trees to be removed, it is expected that the clearing activity will raise concerns from
residents. Both Greg Felt from Scott County, the design consultant SRF, and I will be
working with Mark Themig and his staff to develop a tree replacement plan that meets
the requirements of the City's woodland management regulations. Because of the nature
of the park and ride site, it is expected that a significant portion of the replacement will
need to take place offsite.
Phase II involves constructing the transit station and the extension of sanitary sewer and
the extension of Crossings Boulevard to serve the site, as well as future commercial sites
in the Southbridge Crossings East area. The extension of Crossings Boulevard will be
built as a permanent street to City standards. While it will be owned by the County until
the project is complete, at that point (i.e. the Spring of2007) it will be turned back to the
City. Because it will be a. City street, the Council will be asked to consider approving a
H:\CC\2006\09-05\Park and Ride Grading Pennitphase I GF.doc 1
cost sharing agreement with the County. In addition, the Council is asked to provide
direction as to whether to charge the City's development fees for the public street
improvement or set up a program number like a public improvement project to charge
time against or donate the time by city staffto implement the project..
ALTERNATIVES:
1. Offer and pass a motion directing the appropriate City officials to enter into a cost
sharing agreement for the CSAH 18 Park and Ride site as presented.
2. Offer and pass a motion directing the appropriate City officials to enter into a cost
sharing agreement for the CSAH 18 Park and Ride site with revisions.
3. Do not authorize entering into the cost sharing agreement.
4. Table the item for additional information.
Council is also asked to provide direction by motion whether to charge the City's
development fees for the public street improvement or set up a program number like a
public improvement project to charge time against or donate the time by city staff to
implement the project. If Council wishes development fees to be assessed, it is assumed
they would be paid from the Transit fund balance.
RELATIONSIDP TO VISIONING: This item relates to Goal B. High quality of
life.
ACTION REQUESTED:
Offer and pass a motion directing the appropriate City officials to enter into a cost sharing
agreement for the CSAH 18 Park and Ride site as presented or with revisions
Offer and pass a motion directing staffwhether to charge the City's development fees for
the public street improvement or set up a program number like a public improvement
project to charge time against or donate the time by city staff to implement the project..
~~~
R. Michael Leek
Community Development Director
H:\CC\2006\09-05\Park and Ride Grading Permitphase I GF.doc 2