HomeMy WebLinkAbout15.A.2. Award Contract for Pheasant Run Improvements Project No. 2006-8-Res. No. 6480
IS. 11. ~.
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Consider A warding a Contract for the
Pheasant Run Storm Sewer Improvements, Project No. 2006-7
DATE: September 5,2006
INTRODUCTION:
Attached is Resolution No. 6480, which accepts the bids and awards a contract for the
Pheasant Run Storm Sewer Improvements, Project No. 2006-7.
BACKGROUND:
On July 18, 2006, City Council adopted Resolution No. 6456, which approved the plans
and specifications and authorized staff to advertise for bids for the Pheasant Run Storm
Sewer Improvements, Project No. 2006-7.
On August 24, 2006, a bid opening was held for the Pheasant Run Storm Sewer
Improvements Project, in which there were seven bids opened for this improvement
project. The bids are summarized in the attached resolution. Prom the bid opening, the
apparent low bidder is Chambers Excavating & Trucking, Inc. with a bid of $52,905.40.
The Engineer's estimate for this project is $69,000.00.
This project will be a difficult one to construct due to the number of easement
encroachments by the adjacent property owners. Retaining walls, gardens, fences,
sprinkler systems, trees and other miscellaneous landscaping items are located within the
existing . easements. Due to the substantial landscaping located within the City's
easements, it will be difficult to return the site to the existing condition. Chambers
Excavating & Trucking is a small company form North Mankato that has not worked in
the City before. We called references provided to us by the contractor and received
positive feedback from the Department of Natural Resources, the. North Mankato BRA
and the Waseca BRA. The project was bid to salvage and reinstall all landscaping within
the City's easements. Staff has had meetings with the residents affected on the project
and informed them that the City will restore their property. Staff will want to discuss
with the Council, on future proj ects, on whether the City should pay for encroachments in
the right-of-way or easements.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
ALTERNATIVES:
1. Accept the low bid of Chambers Excavating & Trucking and adopt Resolution
No. 6480.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
5. Authorize an extension agreement with WSB & Associates, Inc. to perform
construction services on this project.
6. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, No.4 and No.5 in order for this project to be
constructed in 2006.
ACTION REQUESTED:
1. Offer Resolution No. 6480, A Resolution Accepting Bids on the Pheasant Run
Storm Sewer Improvements, Project No. 2006-7 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
3. Authorize an extension agreement with WSB & Associates, Inc. to perform
construction services on this project.
~w~
Public Works Director
BUpmp
ENGRl2006PROJECT/PHEASANTRUN/WORDIMEM6480
RESOLUTION NO. 6480
A Resolution Accepting Bids For
For The Pheasant Run Storm Sewer Improvements
Project No. 2006-7
WHEREAS, pursuant to an advertisement for bids for the Pheasant Run Storm Sewer
Improvements, Project No. 2006-7, bids were received, opened on August, 24, 2006, and tabulated
according to law, and the following bids were received complying with the advertisement:
Bidder Amount
Chambers Excavating & Trucking $ 52,905.40
AB Environmental, IDc. $ 71,566.70
Kevin Casey LLC $ 71,691.24
Quiring Trucking & Excavating $ 80,449.94
S.M. Hentges & Sons, Inc. $ 81,101.00
Minger Construction, Inc. $136,435.42
G.P. Jedlicki, Inc. $142,650.48
WHEREAS, it appears that Chambers Excavating & Trucking, 39607 496th Street, North
Mankato, MN 56003 is the lowest responsible bidder for the Pheasant Run Storm Sewer
hnprovements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Chambers Excavating & Trucking in the name of the City of Shakopee for the
Pheasant Run Storm Sewer Improvements Project according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2006.
Mayor of the City of Shakopee
ATTEST:
City Clerk
~
WSB WSB & Associates, Inc.
701 Xenia Avenue S. Suite 300
Minneapolis, MN 55416
(763) 541-4800
& Associates. Inc. (763) 541-1700 (fax)
August 30, 2006
Mr. Bruce Loney, P .E.
City of Shakopee
129 Holmes Street S.
Shakopee,MN 55379
Re: Extension Agreement to Provide Survey and Construction Services Related to the
Pheasant Run Storm Water Improvements
City of Shakopee Project No. 2006-7
WSB Project No. 1281-97
Dear Mr. Loney:
According to our agreement for professional services with the City of Shakopee in Section I-C-2 (Major
Projects), this extension agreement is written to provide professional services for the above-referenced
project.
WSB proposes to provide construction staking and contract administration as necessary to complete the
installation of Storm Water Improvements within the Pheasant Run Development. The tasks are
anticipated to include the following:
I. Construction Staking
WSB survey crews will provide location and elevation staking for the storm sewer and outlet
structures as necessary to complete the project.
Anticipated cost to complete this task: $500 - $800
II. Construction Management
WSB proposes to provide s hop drawing review and, as needed, construction observation, and
provide pay voucher and payment recommendations and track change orders on the project.
WSB will be present at the preconstruction meeting and hold a public information meeting with
residents to discuss the project schedule and receive input from residents' concerns.
Anticipated cost to complete this task: $1,400 - $1,800
III. Record Plans
WSB will provide a record survey and plans for the Pheasant Run Storm Water Improvements.
Anticipated cost to complete this task: $800 - $1,200
K\01281-97\AdminIDocsILTR-email-bloney-083006
MT. Bruce Loney
August 30, 2006
Page 2
WSB proposes to complete the construction phase of the Pheasant Run Storm Water Improvements for
an estimated cost of $2,700-$3,800. The City of Shakopee agrees to reimburse WSB & Associates, Inc.
for the services in accordance with Section V of the Agreement of Professional Services.
If this agreement meets with your approval, please sign below and return one copy to our office.
Sincerely,
WSB & Associates, Inc.
Todd E. Hubmer, P.E.
Proj ect Manager
cc: Peter R. Willenbring, WSB & Associates, Inc.
Bret A. Weiss, WSB & Associates, Inc.
Ih
City Administrator Date
City Clerk Date
Mayor Date
KlO1281-971AdminlDocs\LTR-email-bloney-083006
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