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Home My WebLink About7.F.4. Update of September Two Year Goals and Action Plans I- ~ :z: b&J b:. U) :z: z-:. <::) c.;> \+ January, 2006 City of Shakopee Two Year Goals and Action Plans Action Required: Move to receive and file the Amended Sept.. 2006 September updates of the Two Year Goals and Action Plans. Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Quantify Project Staffing Requirements All First quarter 2007 Need to be tied to No.5 - Survey. (Complete following survey) 2) Define Level of Service (standards) All After survey results - second half 2006/2007 3) Training & Hiring Quality All On-going 4) Implement Use of Technology/Productivity All On-going 5) Determine the Publics Expectations of Service McNeill, Wilson, Themig Six months needed Action Steps Parties Responsible Target Dates Additional Notes 1) Maintain Fund Balances Voxland, Council Do as part of budget cycle With the completion of the cost of services report. and the Iikelv settlement of the BATC Iitioation. the City will have different restrictions and reportina reauirements in connection with build/no permit fee revenues. 2) Moderate Debt Levels Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budaet. 3) Stable Tax Rate Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budoet. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 4) Service Charges for Planning & Costs All .^.fter Springsted report eomplete. PRM;l wo~ld like ta st~dy recreation service roes and cost reco'/ery. The Council has scheduled a &peeial moeting on July 19"'-te discuss the Springstod study. .^. public !:learing on possible fee sched~le changes has also been scheduled. Buildina permit fees adopted on Auaust 15th. development fees to be revised as part of FY 07 BudQet. Action Steps Parties Responsible Target Dates Additional Notes 1)' Identify Neighborhoods (Line of Communication) Planning Staff (with Department End of 2006 Part of Comprehensive Plan process. Tie to Police beats, neighborhood Heads) watch, etc. 2) Hold Neighborhood Meetings Administrator, Council Continue National Night Out Most City departments needed may need to be a.. lesser priority, 2008.12007 held Auaust 1 ,2006. considering other work load. Parks, Recreation, and Natuml Resources coor<!inated' neighborhood meetings fer Se~thbridge Savanna Oaks and Valley Croek Cmssing neighborhood park design, as well as the Riverside Fields neighborhood park leeation and natural resources. !\dditional neighborhood meetings are being planned for the park and open space boundary marking progmm. Greonfield Park grand opening held in June. Working with Greenfield, Prairie BenG, anG Hiawatha Park neighborhoods to coordinate use of parks for National Night Out. Communitv Development Director met with the homeowners'association for Riverside Grove in Julv in connection with the park and ride proiect. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 3) Provide more avenues for residents to get information Communications Coordinator The City's transit service The City needs to be mom pr-oactive to get information out. (Le. Newsletter, more use of cable, webstreaming, stuffers (Sh~kopee Tr-ansit) is curron~ly Parks, Recr-cation, and Natural Resources continues to coordinate in SPUC, Dick's Sanitation) mal~~ng ~er~ Ilsa o~ ..~b.slte production of the City News portion of the quarterly brochllFO with seasonal pos Ings, oca paper a ve ISing, . ~ f ~ 's t and en blls rider infermation to In orilla Ion or resl en s. connect better with Ilsers and Aoplications for a new. half-time Communications Coordinator are currently potential users. beina accepted. with a taraet start of Oct. 1. 4) Support Community Initiatives (Le. Arts Org/Events, To be discussed To be determined This will need additional City rosources. Sesquicentennial Committee 150th, Shakopee Showcase, Special Events) meeting monthly to plan for 2007 observance. Shakopee Sesauicentennial . Pmks, Reoreation, and Natural Resouroes has designated RecFDation Shakopee Showcase held Aonl Suporvisor Brad Eller to serve again on the Derby Days committee, as well Committee; Shakopee Derby Days. 25. 2006. as the 150"' ^nniversary evont planning committee. Inc. City will orovide $10.000 towards Sesquicentennial budQet in 2007. Pmks, Recreation, and Natural Resources coordinated the 3161--ARmial Shakopee Showcase, held in .^.pril, 2007. 5) Know what our diverse population is; (work to build All On-going Continue reaching out (as in Visioning process) bridges) 1) Huber Park - Phase 1; Phase 2 Parks/Rec Two contracts for the Construction underway: Grand openina anticipated JulY. 2007. construction of Huber Park W6f6 awarded on July 5th. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 2) Riverbank Stabilization Engineering/Parks Contingent on funding- 2007 Have contacted Congressman Kline's office on possible Federal assistance likely request for 2006 funding cycle. !\rmy Corp is waiting for report fr-om BOAestree en options to reconstruct Ri'.'er District sewer. Report from 80nostroo to be presented to Council on August 161~. Contact with Congressman Kline's office this spring by !:loth staff and Clr. Lehman had Iimitod success. With new erosion discovered this spring threatening addition;]1 sewer pipe Hpstream, funding for Huber stabiliz-ation has beeR given a lower priority by the Army Corps and Congressman Kline's ~ Follow-up meetinq w/Conqressman Kline's office needed for discussion of possible Federal fundinq. 3) Downtown Interest Groups Coordination Downtown Wilson End of 2006 Continous Identify ways for different downtown groups to work together. Council needs partnership, seniors, Arts group, HPAC, etc. to define City's role. 4) Community Entryways Leek Construction in Huber Park 2006 Including monument signs/railroad overpass cleanup. Contact by Rahr - Others 2007 Malting for RR overpass painting assistance; will take their participation, and partnering with County and City. Tamet date now 2007. A tentative decision has been identified to use the design language of Huber Park entrance monuments for community monuments as well. This idea has bean shamd '/lith tho Ch3mbor of Commerco Executive, Carol Schultz, who is very receptive ta the idea. In connection.....ith tl:1o demolition of the Powers hOHse on C.R. 15 and the 80ldt houso on C.R. 17, PI3nnor Mark Noblo secl,Jred additional Shakopea bricl~ that could be incorporated into sl,Jch monuments :at a future date. Staff has been meeting with County Highway staff to develop plans for modification to the CR 101 bridge that is due to be reconstructed in 2007. , 5) Expand Community Events (Le. Derby Days, Christmas See Goal 3, action step 4 above. Project, Local Fundraisers, Christmas in May) U:\MARK\City of Shako pee Two Year Goals and Action Plans2.doc 1) Keep the Vision in Front ofthe Public Communications Coordinator/City On-going progress checks, Presentations made by City Administrator to all City Boards and Administrator website, monthly updates to Commissions Feb-April, 2006 Council Vision, goals, and Council's 2-year work plans are being included in all Parks and Recreation Advisory Board and Environmental Advisory Committee packets. 2) Use Goals& Strategies in Decision Making Process All On-going Referencing goals and strategies in Council memos; Mission Statement cited on Council agenda documents. 3) Public Process Review (periodic review) Communications Coordinator, Annual Should be part of community-wide survey Administrator 4) Maintain the Steering Committee Council appointed Steering Review visioning process by end Should review 3t le35:t 3nnually, if not more frequently Meetina tentatively Committee of 2007 set for late September. 2007. 5) Tie each relationship to visioning goals and strategy All On-going 1) Increase City's presence in welcoming package Communications Coordinator Need to determine distribution method 2) Welcome Monument - Update population signs beak Community Development Depending on 2006 funding Tie to goal 4, step 4, but on a community wide basis. Director 3) Welcome Letter from Mayor to new residents and Communications Coordinator/Mayor Fall of 2006 Need for podtive fir5:t sentast ""itA new fe5:ieents and bU5:ino5:5:es. Getting businesses (to include Councilor contact numbers) addresseE: will be the cAallenge. Welcome Neiahbor currently provides a welcome letter from the Mayor; however only aoes to people who reauest Welcome Neiahbor. SPUC unable to provide new resident list due to sianificant turnover in rental apartments. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 4) Develop staff awareness/sensitivity/skills to deal HR Staff On-going w/diversity & community attitudes about it. 5) Continue to implement accessibility plan. Parks/Rec Department On-going Priority to corrections in 2006; also training for staff. Parks, Recreation, and Natural Resources coordinated an accessil:lility awareness training session for City Council and all staff in ^pril; witR nationally known accessibility expert John McGovern. 'Nork continues on accessibility corrections. The PR^B r-eceived testimony from residents on the ne'.... High School pool design and accessibility concerns. Those concerns are being for....arded to the School District. Priority 2 corrections continue. Council recentlv approved ADA modifications for Stans Park. which was one ofthe facilities that triqqered our accessibilitv analvsis. Evaluating Priority 3 corrections as part of 2007 operating budget request. 6) Increase Transit - Map Resources (I.e. restaurants; Communications Transit maps Fall of 2006/2007 share with companies) CoordinatorlTransitlEDA i I Action Steps Parties Responsible Target Dates Additional Notes 1) Continue to Oppose Non-Incremental Fee To Trust Council On-going On July 7 ,the regional office of the BIA issued a letter granting the Trust request of the SMSC. Staff is following up on that decision; and discussion will have to take place at the Council level on the City's options, including aweah::The Washinaton. D.C. office then withdrew the decision. A planned meetina in Washinaton was subseauentlv postponed. In the meantime. the County Board Chair has held an initial meetina with the SMOC Chairman. and the Mavor is expected to attempt to schedule a similar meetinq. 2) Continue to Seek Cooperation on Joint Issues Staff On-going PLSLWD agreement needs title involvement; working on easement availability for CR 83 sewer. 3) Expand Partnerships w/Scott Co. & Others Council On-going 4) Facilitate Development of Non-Tribal Lands Around Council Needs discussion SMSC Lands. (CR 83 sewer) U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 5) Continue to find support for/reasons for SMSC to be at Council On-going the table. 1) Just say "No" (reject incomplete applications, support Council/staff/boards and On-going This Goal is closely related to Goal #1 - provide High Quality Services. board and commission recommendations) commissions The Planning Department routinely returns incomplete land use applications to the applicants, In addition, and staff continues f9YtiAely to recommend denial of plats if all recommended conditions are not met (most recent example being Ridge Creek preliminary plat." 2) Schedule Projects and Prioritize Council/staff Adoption of CIP Tie to public survey (90a11, step 5) and quantifying staffing,requirements. At the request of the PRAB, Parks, Recreation, and NaturaLResources provides a monthly project update for their review. 3) Complete Projects Before Starting New Ones Council/staff Utilize CIP prioritization Need to define when a project is "complete". 4) Dedicate resources to key services first, development Staff Need to discuss - conflicts with other goals, such as goal 7; step 4, or review is not a "key" service. school siting. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 1) Encourage/Educate Public to Expand Recycling Dick's Sanitation/Communications 2006 - Recycling for parks and City-wide recycling problem for single family seems to be going well. Need Coordinator public facilities to work with other vendors for multiple housing complexes, and commercial. 2) Update Stormwater Plan & Enforce Regulations Engineering May 2006 Parks, Recreation, and Natural Resources completed a storm sewer stenciling praject with students from Sweeney Elementary. 'Ne are also worl<in!J with a Scout from the Southbridge aHla for a possible stenciling project in South bridge to satisfy !:lis Eagle SCQut requirements.' Draft Storm Water Resources Plan has been completed by WSB with staff comments back on the plan. Draft !llan is going to t!:le !;;/\C and Planning Cemmissien ~ 3) Dev & Implement Natural Resource Design Standards Natural Resources Coordinator September 2006 Council approved NR design handbook preparation at 2/21/06 meeting. Parks, Recreation, and Natur3f Resourcas cQmpJotod the outline for the design standards and presented to the E^C at their May meetin!!. We are developing a completed standard on Woodlands for their review at the June ~ Draft of woodland standard reviewed at June meeting. EAC directed staff to continue development of additional standards and schedule workshops when drafts of all standards are complete. 4) Review Dev. Standards to Preserve Fragile Resources Natural Resources Beginning 2007 Coordinator/Planning 5) Educate/Encourage the Public about our Natural EAC and Natural Resources On-going Meetin!J with Jackson Township to discuss en 2!28. Resources & Its Preservation Coordinator Parks, Recreation, amI N3tural Resources continues to provide information on natural resources to our residents. The Spring edition of the quarterly program brochure matured NatuF31 Resources, and we continue to update the web site '."lith new iAformation. Natural Resources will be oarticioatinQ in Soil and Water Conservation District's education fair later in September. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 1) Work with ISD 720 to develop new, cooperative, Communications Coordinator 'Nel;) links .JuRe 2006 Based OR directioR from the PR/\B and City Counsil, Parks, Recreation, community-wide communications (newsletters, web links, or Are linked to the ISD 720 and Natural Resources has sul;)mitted a request to the School District to shared sites, etc) Website. determiAo if it is feasible to shar.e staffing r-9sources for accessibility. Newsletters - March 2007 Met with Superintendent about sharing accessibility resources. WaitiAg respense. 2) Develop a plan for street design, street furniture. Engineering, Community Funding must be Specific fundina sidewalks, and neighborhood signage that visually connects Development, Econ Development not provided in 2007 budget areas of the City 3) Research and implement improved customer service Administration Depending on costs, budget for techniques for City employees 2007 Specific fundina not provided in 2007 budaet. Will work to do with existina resources. 4) Correlate this goal with the Community Connections steps in Goal #3 U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc