HomeMy WebLinkAbout7.A.3. Authorize or Extra Engineering Costs for Pike Lake Road Wetland Mitigation Project
CITY OF SHAKOPEE 7. ft.::!>.
Memorandum i
TO: Mayor & City Council CO'~Sf~JT
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Authorization of Extra Engineering Costs for the
Pike Lake Road Wetland Mitigation Project
DATE: September 5, 2006
INTRODUCTION:
Attached is a letter from Andrea Moffatt, of WSB & Associates, on the increased costs of
services for the Pike Lake Road Wetland Mitigation Project. This agenda item is to
authorize payment of these extra services for this project.
BACKGROUND:
City Council previously approved a wetland mitigation project for the wetlands being
impacted with the Pike Lake Road improvement project, from C.R. 16 to Southbridge
Parkway. The City also has purchased a conservation easement from Mr. and Mrs. Gene
Hauer for a wetland mitigation site. The original scope of service had limited amount of
surveying time and some estimated work in obtaining permits from the Army Corps of
Engineers. Additional survey work was done in order to resurvey the site several times
during the land acquisition negotiation period. Also, additional drawings were needed to
be done as requested and required by the Army Corps of Engineers fora core permit
application to be done for the wetland mitigation.
In total, the extra services range from $6,260.00 to $8,260.00 and the request is to
authorize the increase in the contract from the original of$33,773.00 to $42,033.00.
Staff is in concurrence . with this additional work as there was additional surveys,
drawings and coordination hours spent for surveying the site and obtaining a U.S. Army
Corps of Engineer permit.
ALTERNATIVES:
1. Approve a motion authorizing a contract increase from $33,773.00 for
$42,033.00.
2. Do not authorize a motion to increase the contract amount for engineering
services associated with the wetland mitigation project for Pike Lake Road.
3. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Approve a motion authorizing a contract increase from $33,773.00 for $42,033.00.
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Public Works Director
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WSB
& Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
August 17, 2006 Fax: 763-541-1700
Mr. Bruce Loney
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Re: Pike Lake Road/Hauer Mitigation Site
WSB Project No. 1281-90
Dear Mr. Loney:
As an update to the Pike Lake Road/Hauer Site permit application and design, we have reviewed
the work that has been completed to date with the original budget and scope. A number of
additional items have been identified and added to the original scope as a result of the US Corps
of Engineers requests, Mr. Gene Hauers requests, and/or the land acquisition process. These
additional items are summarized below:
. Our scope of services for this project anticipated approximately 40 hours of survey time for a
total cost of $5,040. The survey completed to date included the time to survey the Hauer site
and repeated trips to the site to stake the boundaries for Mr. Hauer during land acquisition
negotiations. The legal description of the boundary also changed a number of times as a
result of requests from Mr. Hauer. Initially, these negotiations were going to be completed
by Scott County; however, it was later determined that WSB and the City would conduct
these negotiations. As we discussed, this work was additional to the scope. The total survey
and land negotiation costs incurred are $8,600, which is $3,560 over the original scope of
work.
. The wetland impact and design drawings for the Pike Lake Road permit application were to
be provided by the developer. Due to the need to provide these drawings to the US Corps of
~.' Engineers in a timely manner, WSB completed the drawings at the City's request. Further,
the additional information requested by the US Corps to post the permit application was
beyond our original scope. The cost to complete the drawings was $900. The cost to provide
additional information to the US Corps' questions was $800. The total for this work was
$1,700.
. It is anticipated that additional follow up with the US Corps of Engineers and Minnesota
Pollution Control Agency will be needed to obtain the pennit once the comment period is
completed. This will be billed on an hourly basis, but may range from $1,000-$3,000.
Minneapolis I St. Cloud
Equal Opportunity Employer K: 10/ 28 / -90IAdmin\Docs\L TR-08 / 706-bl.doc
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In total, the extra services are anticipated to range from $6,260 to $8,260. We are requesting
approval of an increase in the contract from the original cost of$33,773 to $42,033. If you
have any questions or would like to discuss the budget further, please feel free to call me at (763)
287-7196.
Sincerely,
WSB & Associates, Inc.
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Andrea Moffatt
Environmental Scientist
cc: Todd Hubmer, WSB
K: 101281 -90IAdminIDocsILTR-081 706-bl.doc