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HomeMy WebLinkAbout5.F.2. Approval of Minutes: January 22 and January 29, 2008 ~ OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 22, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members .Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Jamie Polley, Park and Recreation and Natural Resources Director; Ryan Hughes, Natural Resources. Coordinator; and Mark Noble, Planner II. Also present were Kathy Gerlach and Kate Sedlacek of the Environmental Advisory Committee; Brian Ross, a Consultant with C.R. Planning; Don Wagner, Pat Plouman, Jay Whiting, Michael Huber and Don McNeil of the Historic Preservation Advisory Commission, and Gary Jing of the Economic Development Advisory Committee. Ryan Hughes, Natural Resources Coordinator, presented Council with the Natural Recourses Corridor Design Criteria. Mr. Hughes provided a timeline of City Council actions on the development of the Natural Resources Corridor Design Criteria. Mr. Hughes then outlined the natural resource featuresthat were the basis for the composite Natural Resources Corridor map. • Lakes and Streams • Wetlands • Woodlands • Upland Vegetation • Wildlife Habitat • Endangered & Threatened Species Steep Slopes & Bluffs • Recreation • Accessibility/Infrastructure • Connectivity Mr. Hughes discussed the time and hard work the Environmental Advisory Committee (EAC) has put into the corridor design criteria. Mr. Hughes stated that the EAC and the Park and Recreation Board has been working together to mesh the two to create parks where there are natural features and rails to couiect parks with natural features. Mr. Hughes said. the design criteria is to create more tools to ensure success. JooslHeitzman moved'to direct the Environmental Advisory Committee to begin the process for the City toadopt the Natural Resources Corridor Design Criteria. Discussion followed. Cncl. Lehman asked if he could read the Natural Resources Corridor Design Criteria Document before there is a vote. Mr. McNeill stated that the motion is to incorporate what was discussed at the meeting into the document and then bring it back to Council to read before approving the document. Cncl. Lehman also questioned a landowner's rights to develop if there was a conservation easement in place. Mr., Hughes stated that it is ultimately the Council's decision what can be developed and what should be placed in a conservation easement. Official Proceedings of the January 22, 2008 Shakopee City Council Page -2- Joos/Clay moved to call the question. Motion carried 5-0. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mayor Schmitt called for a five minute break. Mayor Schmitt re-convened the meeting at 7:50 p.m. Jay Whiting of the Historic Preservation Advisory Commission (HPAC) presented Council with two items; A Walking Tour of Historic Shakopee guide book, funded by Shakopee 150th Committee, and a Shakopee Scrapbook. Mr. Whiting then outlined for Council the designations of the houses that are in the Walking Tour guide. The properties classified` historic by the HPAC include: 1. 132 Main Street 19. 504 2„d Ave. West 37. 350 Atwood Street 2. 711 Bluff Street 20. 437 3rd Ave. East 38. Murphy's Landing 3. 717 Bluff Street 21. 414 3rd Ave. West 39. Chapparal St. 4. 805 Bluff Street 22. 706 4th Ave. East 40:' 2"`~ Ave. West 5. 336 1St Ave. West 23. 303 4th Ave. East 41. Murphy's Landing 6. 330 1St Ave. West 24. 134 4th Ave. East 42.` Murphy's Landing 7. 324 1st Ave. West 25. 227 4th Ave. West 43. lack Ave. West 8. 519 1St Ave. East 26. 338 4th Ave. West 44. 212 Lewis Street 9. 525 1st Ave. East 27. 111 5th Ave. East 45. '101 Lewis Street 10. 537 1St Ave. East 28. 955 Shakopee Ave. E 46. 138 Lewis Street 11.931 1st Ave. East 29. 335 Holmes Street 47. 124 Holmes Street 12. 638 2nd Ave. East 30..:321 Lewis Street 48. 126 1st Ave. West 13.419 2nd Ave. East 31. 434 Le~~~is Street 49. Bluff Street 14.411 2nd Ave. East 32. 836 Lewis Street 50. Memorial Park 15. 322 2"d Ave. East 33.1101 Nauulkeag St. 51. Cavanaugh Drive 16.210 Holmes Street 34. 6185 Eagle Creek Blvd 52. 1502 Highway 101 17. 128 2nd Ave. «~est 35. 70S 1St Ave. East 53. Murphy's Landing 18. 438 2nd Ave. West 36. 535 Lewis Street Ms. Pat Plowman of the HPAC outlined the criteria the HPAC used to evaluate certain property to determine if they could be~ classified as historic. The criteria used were the following: • Age of the structure; • Type of architecture • Made of local building minimum of 50 years materials • Related to significant • Related to significant • Uniqueness of historic event historic person architecture. Mr. Whiting stated that the HPAC intends to talk to the homeowners of the historic sites and get them involved. The HPAC's plan is to host a reception for the property owners for their homes being designated as locally designated historic properties. Mark Noble, Planner II, presented Council with a draft Text Amendment to the City Code Concerning Demolition Permit Review by the HPAC. Official Proceedings of the January 22, 2008 Shakopee City Council Page -3- Mr. Noble stated that the HPAC has put together a list of 53 properties that they would like to be preserved (see above list). Mr. Noble stated that currently the City Code states that demolition permits are issued by the Building Official. Demolition permit applications are not referred to, or reviewed by any City Commission or the City Council. Mr. Noble stated that the City Council authorized the HPAC to research and develop a process that would allow the HPAC to review demolition permits for historically significant properties. Mr. Noble stated that the HPAC has prepared an initial draft of the proposed ordinance which would give the HPAC the authority to deny demolition permits. A second option proposed would involve more of a review and comment opportunity by the HPAC, with reconunendations forwarded to the City Council. Mr. Noble said the City Attorney reviewed the text amendment language and recommended that the City Council support the option which involves review and comment opportunity by the HPAC, with recommendations forwarded to the City Council. The CityAttozney citedthat in order for the HPAC to have the authority to deny demolition permits, there would need to be a more comprehensive "historic preservation" ordinance that addresses a numberof issues. Don Wagner of the HPAC outlined for Council the HPAC's :field research that was conducted on properties that were chosen as locally designated historic properties. Discussion ensued. Mr. Whiting stated that the HPAC will do further research and receive feedback from property owners on the list of locally designated historic properties as to their thoughts for changes in the demolition ordinance. Mr. Don McNeil presented Council wide a request to televise the HPAC meetings on the government access channel and that the cost be funded by the Telecommunication Advisory Council (TAC). Marls McNeill stated that this issue'could be brought up with Council's meeting with the TAC next month. Cncl. Leluiian wanted it stated on record that he would like all boards and commissions that hold meetings to be televised whenever possible. Mr. Michael Leek presented Council with the Facade Improvement Loan Program Guidelines for the First Avenue Corridor. Mr. Leek stated that the Economic Development Authority (EDA) directed staff to develop revised design guidelines that would allow the Downtown Facade Improvement Loan Program to be made available to businesses in the First Avenue Corridor. Mr. Leek said the Economic Development Advisory Committee (EDAC) made specific recommendations regarding revisions, i.e. to make loans available for historic buildings and for facade renovations for non- historic buildings that would make them more "historic" in visual character. ®fficial Proceedings of the January 22, 2008 Shakopee City Council Page -4- Amajority ofthe Council agreed that the loan program should include buildings in the First Avenue corridor as well as facade renovations for non-historic buildings that would make them more "historic" in visual character. Joos/Heitzman moved to adjourn to Tuesday, January 29, 2008 at 6:30 p.m. at the Community Center. Motion carried 5-0. The meeting was adjourned at 9:20 p.m. w~n~., J dith S. Cox ity Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 29, 2008 Mayor Schmitt called the meeting to order at 6:30 p.m. with Council members Steve Clay, Pat Heitzman, and Terry Joos present. Cncl. Lehman arrived at 7:15 p.m. Also present were Mark McNeill, City Administrator; Jamie Polley, Park, Recreation and Natural Resource Director; and Community Center Staff Members Travis Karlen, Sherry Dvorak, Joshua Barrick, and Brad Eller. Also present were Park and Recreation Advisory Board members Bradley Tablce, Corkey Mars, Sam Mayberry and Jeanie Penning. Mayor Schmitt asked to move to the beginning of the agenda item S.A, Resolution Adopting City of Shakopee Pay Equity Report for 2007. Joos/Heitzman moved to approve the agenda as amended. Motion cal7~ied 4-0. Kris Wilson, Assistant City Administrator, presented Lozlncil with the 2007 Pay Equity Compliance Report. Ms. Wilson gave a background report for the compliance<i~eport. Ms. Wilson said that-the City of Shakopee is required to report data for calendar year 2007. T11e data reflects wage levels as of December 31, 2007. .Joos/Clay offered Resolution No. 6725, a ResolutiolrApproving the City of Shakopee's 2007 Pay Equity Compliance Report, aiid .moved its adoption. Motion carried 4-0. Joos/Heitzman moved to recess fora tour of the Community Center. Motion carried 4-0. :F, Mayor Schmitt re-convened the meeting~at 7:15 p.m. Cncl. Lehman arrived at the meeting. Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council and the Park and Recreation Advisory Board'(PRAB) with a presentation of the Community Center. Ms. Polley showed pictures of the water damage to the north wall of the Community Center as well as damage to the gymnasium floor. She also gave a brief overview of the history of the Community Center. 1VIs. Polley discussed the feasibility study that was done in 2004. Major concerns in the study were the physical repairs/improvements needed to be done. Ms. Polley stated that on January 10, 2008 staff met to discuss the water infiltration problem; programming space and future programming. Staff then met with PRAB at a work session and prepared a number of recommendations. The PRAB recommended that short term actions include the repairing of the water infiltration problem and upgrading the current facility. The PRAB also suggests that an evaluation of the roof and water runoff may also be needed. Official Proceedings of the January 29, 2008 Shakopee City Council Page -2- The PRAB also recommended upgrading the facility to include changes that would make the community center more energy efficient, user friendly and more productive. Ms. Polley stated that an energy audit was conducted. Lighting replacement and adjusting mechanical system maintenance/usage were suggested. Additional upgrades include reconfiguring--the front desk and office space. Ms. Polley stated that given the current usage, failed referenda, competition from other public and private providers of recreation and fitness, she asked what should the future of the Community Center be for the city of Shakopee. Ms. Polley then discussed the budget. Staff requested $150,000 to be approved in the 2008 CIP. Ms. Polley stated that this amount has not yet been allocated specifically to the community center. If the amount needed to correct and upgrade exceeds $150,Q00 the additionalfilnds would be allocated from the CIP fund which has a balance of approximately $1.2 million. Mr. McNeill summarized what Council wanted out of the work session; prepare an RFP to fix the water damage to the Community Center. Once that the report is finished Council would be able to review what the costs would be. The next phase would be to appoint a task force that would look at the use of the building and determine what the best use of the fac(lity would be. Joos/Lehman moved to direct staff to prepare a Repayment for Proposals (RFP) for the water damage to the community center. Discussion followed. Cnc1Lehman stated he wants Bruce Loney, Public Works Director, to be involved with the consultant hired to assess the water damage. Mayor Schmitt asked for a vote oil the motion. Motion carried 5-0. Sam Mayberry of the PRAB asked for the Council's support for the PRAB to move ahead with the task force at the same time the RFP is prepared. Mr. Mayberry would also like the fee structure looked at.~ Ms. Polley stated she would like staff to meet with the PRAB and discuss staff and programming needs. Ms. Polley felt That updating the past data with the help of a consultant would be sufficient rather than gathering new data. Ms. Polley said that a large portion is up to staff to put a proposal to gether for what their needs are. A consensus of the Council agreed with Ms. Polley and recommended her suggestion be followed through gathering data as to programming needs and space needs. Ms. Polley summarized the Springsted Fee Study. She said the study is scheduled to be completed by late February or early March. Ms. Polley asked for clarification from Council regarding community groups that can reserve the Rotary Room at the community center and not pay a fee. Ms. Polley stated that non-profit groups are allowed up to six meetings a year and are not required to pay a fee for the room. Because of the space demands, Ms. Polley would like these groups to schedule their meetings Official Proceedings of the January 29, 2008 Shakopee City Council Page -a- based on what is available and not have the opportunity to schedule meetings months ahead of time. Sam Mayberry stated the PRAB would discuss this issue at their next meeting and bring it back to Council with a recommendation. Joos/Heitzman moved to adjourn to Monday February 4, 2008 at 7:00 p.m. Motion carried 5-0. The meeting was adjourned at 8:55 p.m. Judith S. Cox City Clerk Kim Weckman Recording Secretary