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Home My WebLink About12.A. Purchase of Portable Studio Equipment lcR, fl. City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: John Peterson, Telecommunications Coordinator SUBJECT: Purchase of Portable Studio Equipment DATE: August 2, 2006 Introduction The City Council is asked to authorize the purchase of new Portable Studio equipment for use related to both the Public and GovemmentAccess channels. The Telecommunications Budget for 2006 includes $45,000 for this purchase. Background At their August 1 meeting, the Telecommunications Commission reviewed the two quotes received for this purchase. The only complete quote and the lowest cost quote was submitted by Alpha Video with atotal cost of$32,118.05. Recommendation The Telecommunications Advisory Commission reviewed the staff recommendation and the equipment involved and recommends that Council approve the purchase of specified Portable Studio Equipment from Alpha Video at a cost not to exceed $33,000. Relationship to Vision The purchase of a portable studio contributes to GoaIB:.High Quality of Life. Requested Action If Council agrees, it should approve the purchase of portable studio equipment from Alpha Video at a cost not to exceed $33,000. Description 1 Telemetries CP-ITV3-EVI/BRC Desktop' Camer~_~oni!.~ Panel $955.00 $955.00 1 Sony AWS-G500 Anycast Live CO!ll~nt Pr'?E.!:lcer $16,010,00 $16,010.00 1 Marshall VRD151 P 15" Rack Mountable Pull-out Drawer LCD Panel with Audio $1,630.00 ----$1,630.00-- .-- $4-55.00- $45[00- 1 Panasonic DMR-EH55S DVD & HDD (200 GBL~eco~de~____ 1 Middle Atlantic RSH-4S2M Shelf -- rack mount solution for DMR-EH55S $75.00 -$75:-00- SUBTOTAL $19;125:00- .""","$TIi&J_~ltt""IJ".iJ.Ilf'AgJI'JJ'.~~~~llj!:./ ' &<'N:'--":lfl.fN/i>~*'W1_t'iW\.1t~Wg -".,** ,~">@~1 --,{1"<" "wt*if~!W~'~''.'')''''''-~\\'.\'\'_ ,",%1';{"-, .m,.,~~::~l;thh" ',~., -..;"/0i~- ~_,},-dmnmM.t~; ,'--~ 00 P/T/Z Color Video Cameras $935.00 $2,805.00 CAITVDIN6 6' Control Cable $15.00 $45:00- Telemetries CAITV9D100 ----~~--- $90.00 $270.00 100' Control Extension Cable Comprehensive C77SBP-BP-100B 100' BNC Cable $85.00 $255.00 .-- -$155~00- C_~mprehensive 2XLRPJBP-S-100B 100' (1) BNCJ (2) XLR Cable (combined) $155.00 Slik SDV-20 Tripod legs/head $25.00 ----$75~Oo__ Slik SDV-20 Soft Tripod Carry Case No Cost -$0.00- _._~ .---.--.--.--- $3~605:00 SUBTOTAL 4 Shure SLX 124/85/SM58 Wireless Combo Hand/Lavaliere Rack Mount $700.00 $2,800.00 1 Shure UA844US Antenna Distribution System $335.00 $335.00 -----~-- 2 Shure SM2 Head-wor~ Announcer Mic with headphones $225.00 $450.00 '--~---"- 1 Rolls RA53B 5 channel Headphone Amp $110.00 $110.00 SUBTOTAL $3,695:00- 1 Que-com PK-5 power supply $180.00 $180.00 _._-'- 2 Clearcom Que-com DMQ-2 headsetlbeltpack $195.00 $390.00 $85.00- _._---~ 1 Sennheiser HD280Silver Pro Headphone $85.00 2 APC NET9RM Power Strip Surge Protect Rack Mount (9 outlets) $85])0 -$170:0~ ~---'---~'- 1 SKB SCS-3SKB-R916U24-002 Heavy Du!y Shock Moun~!3ack with Casters (16RU, 24" Deep) $1,485.00 $1,485.00 3 Pelican 1550 Case Hard Shell Case (1 per EV~D1 00 camera, foam cut to fit) $230.00 $690.00 1 Pelican 1610 Case Hard Shell Cas~ (sony anycast, foam cut to fit) $275.00 $275.00 -'--- -$10])0-- 4 Comprehensive PP-BJ RCA plug to BNC jack $2.50 4 Comprehensive CXLRJ-SPP-6B 6' XLRf to 1/4"m $15.00 $60.00 ~----------- 4 Comprehensive CXLRP-XLRJ-6B 6' XLRm to XLRf $15.00 $60.00 .__._--~ 4 BTX PW-0269 100' Power Extension Cord $35.00 $140.00 --$3~545:00-- i_Ill"" $29,970.00 -.---..--.--.---- TAX $1,948.05 ESTIMATED FREIGHT $200.00 TOTAL $32,118.05 City of Shakopee /2.. A. Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: John Peterson, Telecommunications Coordinator SUBJECT: Purchase of Portable Studio Equipment DATE: July 26, 2006 Introduction The City Council is asked to authorize the purchase of new Portable Studio equipment for our, for use related to both the Public and Government Access channels. The Telecommunications Budget for 2006 includes $45,000 for this purchase. Background The City currently owns a portable studio to allow video taping of events around the community which can then be aired on Public Access, Channel 15. The portable studio is commonly checked out by members of various High School booster clubs who use it to tape sporting events. It is also available for use by City staff any time a multi-camera set-up is required. The main focus of our portable studio upgrade is to make it truly portable. The current portable studio has technology that is old, bulky and contained in large cases that are hard to lift or fit into most vehicles. The equipment we are replacing is approximately seven years old and is either already failing or will fail soon. The new system that is being recommended for purchase has the following features: e Video/audio switcher, program/preview monitor, camera preview monitor(s) and character generator -- all contained in one unit. e Pan/Tilt/Zoom (PTZ) cameras -- eliminates the need for camera operators, lighter and easier to carry, all PTZ cameras are controlled by remote e Tripods -- Are lighter and easier to carry e Wireless Microphones -- allows for easier setup (not as many cables to run) Additional purchases to be made (not included in this item): e Bags -- staff is looking at four luggage style bags on wheels that would fit the tripod, camera and cables required for one "camera station" setup e Cord Reels -- allows easier storage and transportation of cables . These items will purchased after exact configuration is determined Staff sent out an RFP for equipment items that fit the goals for the portable studio. The RFP broke down the portable studio into four categories: base system, cameras/tripods, microphones and other which includes various cables and adaptors. We received two responses to the RFP. The responses will be reviewed by the Telecommunications Advisory Commission on Tuesday, August 1. The Commission's recommendation will be presented to the City Council on Wednesday, August 2. RELATIONSHIP TO VISION: The purchase of a portable studio contributes to Goal B: High Quality of Life.