HomeMy WebLinkAbout5.B. Recreation Department Budget
5.6.
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Parks, Recreation, and Facilities Director
Meeting Date: August 22, 2006
Subject: 2007 Work Plan
2007 Recreation Fund Operating Budget Request
2007 Work Plan
As you are aware, 2006 contains a significant number of projects and initiatives. Most of
the projects are taking longer to complete, and some will need to be deferred until 2007.
We are proposing to significantly reduce the number of new projects and initiatives for
2007 in order to complete the ones underway or anticipated to begin yet in 2006, and to
attempt to have some resemblance of a reasonable work load. In addition, we anticipate
several major subdivision developments.to be continued from 2006 and/or start 2007,
which will consume significant staff time.
The following is an outline for our preliminary 2007 work plan. The operating budget and
CIP requests represent the items identified in the work plan, plus our day-to-day
operation.
Category Item Continued or
New
Recreation Online Registration Continued*
Programs
2008 State Baseball Tournament PlanninQ Continued
ProQram Expansion and Alternative Times Continued
Parks and Park Huber Park and Riverfront Work Continued
Development
Aauatic Park Buildina Construction Continued*
1 ih Avenue Sports Complex Building Continued*
Construction
Glacier Estates Park Deferred to 2007
Dean Lakes/SouthbridQe Trail Connection Deferred to 2007
Off-Leash DOQ Area Deferred to 2007
Park Sianaae Deferred to 2007
Quarrv Park DesiQn Deferred to 2007
Westchester Park New
SouthbridQe Park and Trail Development New
Tahpah Baseball Field New
Lions Park 2nd Rink New
Natural Resources Natural Resource Desian Standards Continued
Park and Open Space Manaaement ProQram New
Storm Water Pond Plantina ProQram New
Category Item Continued or
New
Facilities Buildin Invento Continued
Communit Center Water Infiltration Continued
Preventative Maintenance Pro ram New
Cit HallA/C Re lacement New
Subdivision Riverside Bluffs (80 acres) Continued
Development
Continued
Continued
New A lication
New
New
New
New
New
Administration Continued*
Comprehensive Park Plan Update and Related Studies (See Attached Budget
Improvement Worksheet)
Michael Leek, Community Development Director, and I discussed the status of the City's
comprehensive plan update, and when it would be appropriate to begin the park plan
update. It appears that it is time to move forward with the work.
As proposed, the Advisory Board would review the request for proposals (RFP) for
professional services at their August meeting, and City Council in September. Work
would begin in early October.
In the past, we have discussed three different studies: park plan update, fee study, and
prioritization of services. In addition, we still need to determine the future of the
Community Center. The following is a summary of the major components that I would
propose for each study:
Comprehensive Park Plan Update (estimate $20,000)
. Analysis of Future Land and Resource Needs: This would include analyzing planned
land uses and anticipated park land, park facility, and park funding needs. As part of
this work, the consultant would conduct a facility needs assessment for city and city
affiliated sports association activities.
. Determining Locations for Future Parks: Our current comprehensive park plan only
identifies acreage needed to serve future development. I would propose that in
addition to the acreage needs, the update also identifies potential park sites.
. Funding Replacement Costs: Finally, I would propose that the comprehensive plan
analyze replacement costs for existing and future parks, and suggest possible
funding mechanisms. The Public Work's department is scheduled to implement an
asset management program this fall that would provide an inventory of existing
parks, reducing the work required for this section of the study.
Fee Study (estimate $10,000-15,000)
. Cost of Services: This section of the study would carry on the City's development
and building fee study to determine the costs associated with providing the City's
parks and recreation services, including outdoor facilities.
. Fee Analysis: Once the costs are determined, the Advisory Board and City Council
can use this information to make policy decisions regarding the amount of cost
recovery the City wants to achieve in setting fees.
Community Center Future and Prioritization of Services (estimate $5,000)
. As you are aware, City Council deferred any discussion on the future of the
Community Center until 2006. I believe that in discussing the future of the
Community Center, you should also determine what services the City should provide,
what services the City can partner with others in providing, what services other
businesses or agencies should provide, and how this fits into the future of the
Community Center.
Although it would be a larger project overall, I believe that we should implement all three
studies concurrently. It seems to me that there will likely be significant cross-over
between studies, and doing each one on different time frames may require changes to
completed studies.
The estimated cost for each component of the study is noted above. Funding for work in
2006 would come out of this year's Community Development and Recreation Fund
budgets, and additional funds are requested in the 2007 budget improvement package
worksheet to continue the work.
Finally, I am.proposing that the Parks and Recreation.Advisory Board be the citizen
group that leads the studies, rather than haying a citizen task force or multiple citizen
task forces. I think that their knowledge of Parks and Recreation will be critical in moving
the studies forward in an efficient manner, and we can gain resident feedback from open
hQuses, surveys, or other methods.
The Parks and Recreation Advisory Board reviewed the proposed planning initiatives
and is agreeable to the additional work, and would likely assign sub-committees for
specific components of the study. They also noted that we should provide
accommodations for identifying trends in the comprehensive park plan, and that the
2003 Parks and Recreation study could provide valuable information that could be useful
in updating the plan.
Finally, we received notice this month that Blue Cross has launched a program called
"Prevention Minnesota". This program provides funding for cities to include active living
principals into their comprehensive plans, which includes work on updating park and trail
plans. We will be getting more information from Blue Cross on this program and update
you in the near future.
2007 Recreation Fund Operating Budget Request
Overview
Recreation Fund provides funding for the following services:
. Recreation Programs . Community Center
. Aquatics . Park Services
. Ice Arena . Teen center
. Park Development . Development Review
. Natural Resources
These services are pro'(ided by a combination of approximately 95 ongoing and
seasonal part-time and the following full-time positions:
. Recreation Supervisor - Athletic and Adult Activities
. Recreation Supervisor - Aquatics & Community Center
. Recreation Supervisor -Ice Arena
. Recreation Supervisor - Youth, Teen, and Senior Programs
. Park and Landscape Designer
. Natural Resource Specialist
. Building Maintenance Worker
. Custodian
. Office Service Worker
. Secretary
. Director
Overall, the Recreation Fund's base budget shows a projected increase in revenue of
$49,780 (5.18%), and an increase in expenditures of $9,340 (0.42%). The General Fund
balance transfer is projected to decrease $40,440 (-3.14%).
Revenue
Our 2007 revenue projections reflect increases in memberships due to the new
Community Center Health Care Reimbursement programs. General admissions are
projected to increase primarily due to the anticipated increase in use at the Aquatic Park
(new building and better marketing). Revenue does not reflect any substantial changes
in fees that could come as a result of the proposed fee and cost recovery study (see
below).
Staffing
Our 2007 request for the Recreation Fund continues the same level of service with no
additional staffing requests. As you may recall, our 2006 budget contained funding for
three additional positions: full-time Recreation Superintendent, part-time Teen Center
Coordinator, and part-time Accessibility Coordinator. These positions have not been
filled.
After further evaluation, we are not proposing to fill the Teen Center Coordinator position
as we believe the existing staff can assume most of the responsibilities identified for in
the coordinator position. However, we are requesting that funding for the Recreation
Superintendent and Accessibility Coordinator be continued into 2007, and our base
budget request reflects these costs.
Supplies/Services
Our request continues essentially the same level of service, with only minor
modifications to better reflect past history.
Budget Improvement Packages
There are five budget improvement requests being submitted for consideration that are
detailed on the attached worksheets:
. Huber Park Performances* $14,000 (net impact)
. Planning Initiatives* $40,000
. Security Camera Additions $10,000
. Exterior Community Center Painting $55,000
. Aquatic Park Improvements $58,000
*We feel that Huber Park Performances and the Planning Initiatives would take priority
over the other requests. The security camera additions and exterior painting can be
deferred to future years, and some of the Aquatic Park improvements may be funded
with the current project, or with the work planned for 2008 to replace the water slide.
Parks and Recreation Advisorv Board Review
The Parks and Recreation Advisory Board discussed the primary components of the
operating budget; however, we did not have the detailed version at the time of their last
meeting. The Advisory Board strongly recommended that we proceed with filling the
Recreation Superintendent vacancy that is part of the 2006 budget. Kris Wilson is
working on the position description, which we would bring to City Council in September
for review.
RECREATION FUND
2007 BUDGET
MISSION STATEMENT:
To provide, develop, protect, and enhance excellent park and recreation services, open spaces,
and natural resources that contribute to a high-quality of life for our residents.
ACTIVITY:
The Recreation Fund provides resources for the administration of comprehensive leisure
services, park development, and natural resources. This includes the coordination and
scheduling of park and athletic field use; coordinating youth, adult, and senior programs and
special event activities; managing the operation of the Community Center, Ice Arena, Aquatic
Park, and Youth Building; conducting park land acquisition and development; and protecting
and enhancing the city's natural resources.
GOALS:
1. Effectively promote and coordinate park facilitiEls, athletic complexes,. Aquatic Park, Ice
Arena, and Community Center, ensuring quality experiences while maximizing use
potential.
2. Assess resident's recreation programming needs and focus continued program
development on meeting those needs.
3. Develop comprehensive preventative maintenance program to ensure longevity of facilities
and equipment.
4. Work with residents and developers to plan and design parks that meet the needs of the
neighborhood and the community.
5. Preserve and protect the natural environment with an emphasis on the conservation of
needed and useful natural resources for the present and future benefit of the community.
MEASUREMENT OF GOALS
1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an
increase of 15% use in each area for 2007.
2. Increase program participation from 2007 by 15% through increased registration and new
program development.
3. Develop comprehensive preventative maintenance and replacement programs for Aquatic
Park, Ice Arena, and Community Center.
4. Complete scheduled park development and update of park master plan.
5. Implementation of the natural resources section of the city's comprehensive plan.
OBJECT DESCRIPTION; Description of lines items:
Salaries (Full-Time):
Parks, Recreation, & Facilities Director; Recreation Superintendent; Recreation Supervisor
- Athletics, Adult Activities, and Summer Programs; Recreation Supervisor - Aquatics and
Community Center Operations; Recreation Supervisor- Youth, Teen, and Senior
Programs; Recreation Supervisor - Ice Arena Operations; Park and Landscape Designer;
Natural Resource Specialist; Facility Maintenance Worker; Custodian; Parks and
Recreation Secretary; and Office Service Worker ($677,880).
Salaries (Part-Time):
Lifeguards and Water Safety Instructors (45); Recreation Program Activity Leaders (25);
Community Center Staff (15), Ice Arena Staff (10); Teen Center Staff (10), Outdoor Rink
Attendants (10), ADA Specialist; Natural Resources Intern, Park and Landscape Design
Intern, ($398,740).
Operating Supplies (6202):
Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center,
park development, natural resources including: pool chemicals ($9,000); paper products
($4,450); uniforms ($8,300); cleaning supplies ($7,250); cooling tower chemicals ($4,000);
fitness equipment ($25,000); skates for rentals ($1,000) park design materials ($2,500);
natural resource materials ($1,000); skate park wristbands ($500).
Office Supplies (6210):
Office supplies ($13,250); desktop publishing software ($1 ,000); replacement computers
(3) ($4,500); Autocad and Arcview support ($1,300).
Recreation Supplies (6211):
Items used to conduct sports and recreation activities, including sports equipment, arts and
crafts supplies, teaching aids, etc. ($40,910).
Motor Fuels (6222):
Gasoline and propane ($5,200).
Building Maintenance Supplies (6230):
Pool chemical and filtration systems ($3,000); doors and door closures ($4,000); paints and
supplies ($4,000); TV replacements ($3,000); arena glass and board replacement ($2,000);
replacement arena flooring material ($2,000); hockey goal ($1,550); counter laminate
replacement ($3,000); lights and fixtures ($1,750); sink fixtures and mirrors ($2,500); gym
floor edging ($3,000).
Equipment Maintenance Supplies (6240):
Fitness and weight room equipment parts ($3,000); volleyball net and pole repairs ($1,250);
air filters ($1,750); ice resurfacer parts and supplies ($1,400); floor
scrubber/sweeper/extractor maintenance ($1,250).
Merchandise (6250):
Aquatic Park concessions ($13,000); arena pro shop ($1,000).
Sales Tax (6290):
Tax on general admission, memberships, pro shop, concessions, and facility rentals
($14,150).
Building Maintenance Professional Services (6315):
Ongoing maintenance and operation of buildings, including mechanical service contracts
for heating, cooling, electrical, refrigeration equipment, elevators, rug service, rodent
control, fire alarm and security system monitoring and testing ($39,300).
Equipment Maintenance (6316):
Copier service contract ($5,000).
Transportation Professional Services (6324):
Bussing for youth trips, senior trips, and ski club ($9,500).
Performers Professional Services (6325):
Performers for Concerts in the Parks, Teen Center, and special events ($10,700).
Other Professional Services (6327):
Admissions for senior and youth trips ($3,000); admission for ski club ($7,200); Sports
camps contract fees ($10,00); WSI fees ($1,500); storm pond seeding program ($1,000)
diseased tree matching grant funding ($15,000); Natural Resource Inventory update
($9,000); ADA consulting ($5,000).
Postage (6332):
Postage for mailings ($7,200).
Telephone (6334):
Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park, and
cellular for select staff ($7,150).
Printing/Publishing (6336):
Publication of program catalog in conjunction with Community Education; printing of flyers,
forms, letterhead, maps, brochures and envelops for recreation programs, registration, and
community center memberships, park development, and natural resources ($20,900).
Advertising (6338):
Advertising in newspaper and publications for department activities and staff recruitment
($10,500).
Insurance (6352-6256):
Insurance for Recreation Programs, Community Center, Ice Arena, and Aquatic Park
($33,160).
Utilities (6360):
Water, sewer, natural gas, electricity, and storm sewer for the Aquatic Park ($20,000); Ice
Arena ($80,000); and Community Center ($80,000).
Rentals (6400-6435):
Building fund rental charges for Aquatic Park ($82,670); Ice Arena ($67,290); and
Community Center ($100,930); equipment fund rental for ice resurfacer ($7,500);
department vehicles ($4,400); copier lease ($4,800).
Conferences/Schools/Training (6472):
Registration for association conferences, seminars, and training sessions ($9,500).
Travel (6475):
Mileage for use of personal vehicles; travel expenses for attending association meetings,
conferences, and seminars ($4,850).
Dues (6480):
Professional association dues ($4,780).
Subscriptions and Publications (6490):
Magazine, newspaper, and trade publication subscriptions ($550).
Credit Card Fees (6650):
Service charge for credit card fees ($4,250).
Shakopee Parks and Recreation
2007 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement: Park Services 7755
Huber Park Amphitheatre Operations and Events
Prepared by:
Brad Eller, Recreation Supervisor
Improvement Description:
Funding for Huber Park Amphitheatre Operations and Events. The primary use of funds would
be for performer fees and City staffing at each event (sound tech and site leader).
Description of Need:
Once the amphitheatre construction is completed, there will be an obligation to provide quality
events at the site on a regular basis. The City will be responsible for site operations and will
provide consistency throughout the process.
Cost
$15,500
see attached info.
7755-6015 $3,000
7755-6202 $1,000
7755-6336/6338 $2,000
$21,500
Anticipated Revenue/Existing Funds:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue b item:
Item Revenue/Existin Funds
Existin Music In The Parks Cit $2,500
S onsorshi s $5,000
TOTAL $7,500
Impact on City Service levels by Funding the Improvement:
Provides an exciting focal point in the community where families can gather. A true service to
the community, as the City will offer free events. Will help to re-vitalize the downtown area and
fulfills several of the City's visioning goals.
. ,
Shakopee Parks and Recreation
2007 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement: .
Parks and Recreation Planning Initiatives
Prepared by:
Mark Themig, Parks, Recreation and Facilities Director
Improvement Description:
Comprehensive Park Plan Update
. Analysis of Future Land and Resource Needs: This would include analyzing planned land
uses and anticipated park land, park facility, and park funding needs. As part of this work,
the consultant would conduct a facility needs assessment for city and city affiliated.sports
association activities.
. Determining Locations for Future Parks: Our current comprehensive park plan only identifies
acreage needed to serve future development. In addition to the acreage needs, the update
also identifies potential park sites.
. Funding Replacement Costs: Analyze replacement costs for existing and future parks, and
suggest possible funding mechanisms. The Public Work's department is scheduled to
implement an asset management program in Fall 2006 that would begin an inventory of
existing parks, reducing the work required for this section of the study.
Fee Study
. Cost of Services: This section of the study would carry on the City's development and
building fee study to determine the costs associated with providing the City's parks and
recreation services, including outdoor facilities.
. Fee Analysis: Once the costs are determined, the Advisory Board and City Council can use
this information to make pOlicy decisions regarding the amount of cost recovery the City
wants to achieve in setting fees.
Community Center Future and Prioritization of Services
. City Council deferred any discussion on the future of the Community Center until 2006. In
discussing the future of the Community Center, there should be a determination on what
services the City should provide, what services the City can partner with others in providing,
what services other businesses or agencies should provide, and how this fits into the future
of the Community Center.
Description of Need:
These planning initiatives would provide the required information for the City's 2030
Comprehensive Plan Update, as well as provide answers to long-term needs including the
future of the Community Center, cost recovery, and funding future park replacement costs.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs); Please identify costs by item:
7758-6327 Comprel;1el,lsive Park Plan Update $20,000
7761-6327 Fee Study $10,000-15,000
7761-6327 Community Center Future and $5,000
Prioritization of Services
. , ,
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
None
Impact on City Service Levels by Funding the Improvement:
Will meet City's requirement for comprehensive plan update, as well as provide long-term
planning information for policy decisions.
Shakopee Parks and Recreation
2007 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
Community Center Security Camera Addition
Prepared by:
Travis M Karlen
Improvement Description:
Addition of 7 - 10 cameras to the Shakopee Community Ce!lter security camera system.
Description of Need:
The Shakopee Community Center added a security camera system in 2006. With that system
the Community Center installed 5 cameras to the system with the expectation of adding
cameras in the future. We do have some thefts in the building and therefore a need to scan
back and look at what may have happened in a specific location related to and incident.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7754-6315: Installation and purchase of Cameras $10,000
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
The cameras would not add any revenue to the Community Center.
Impact on City Service Levels by Funding the Improvement:
We would be able to monitor incidents at the Community Center and hopefully cut down on
thefts and incidents that happen in the center by enforcing consequences for theft, etc.
Shakopee Parks and Recreation
2007 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
Community Center Exterior Painting
Prepared by:
Joshua Barrick
Improvement Description:
It is suggested that the exterior of the community center be painted
Description of Need:
The current exterior building paint is 10yrs old and the paint is faded, worn, and in need of a
updated color.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7754-6315: Exterior painting $55,000.00
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
None anticipated.
Impact on City Service Levels by Funding the Improvement:
With the new paint it will help prolong the life of the building and also improve the appearance of
the building.
Shakopee Parks and Recreation
2007 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement: Aquatic Park Improvements
. Main Pump Maintenance @ Shakopee Aquatic Park
. New Fencing for Shakopee Aquatic Park
. Diving Board Replacement
. Sand Play Equipment for Shakopee Aquatic Park
Prepared by: Travis M Karlen
Improvement Description:
. The pump that circulates water through the filtration system needs to be pulled from its
location and serviced.
. It is suggested to replace the fencing at the Shakopee Aquatic Park along with the
construction of the new building.
. It is suggested to replace the diving board at the Shakopee Aquatic Park.
. With the construction of the new building for the Aquatic Park, we would like to add a
sand playground feature to the park.
Description of Need:
. The pump has been working out at the pool for a little over 5 years now and should be
pulled for maintenance. . There are some issues with repacking the pump each year for
leakage and it has come time to service that pump.
. The current fencing around the park is old and does require some maintenance in spots
around the park. Some of the current fencing will be affected with the demolition and
construction of the building. The fencing would replace the fence that is there now.
. The current diving board at the Shakopee Aquatic Park is in constant need of
maintenance each year. The board does not have a proper fulcrum and requires
constant replacement of gripping tape to make the surface non slip.
. Many new Aquatic Parks being built now have a sand play feature in them. They add to
the aesthetics of the park and add fun for small children. It also has the potential to
bring more people into the park for that feature only.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7752-6316: Cost of Pump Removal and Servicing $5,000
7752-6315: Replacement cost of the Aquatic Park Fencing $38,000
7752-6315: Cost of Diving Board and Installation $10,000
7752-6315: Sand Feature Playground $5,000
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
The revenue is unknown, however all of these projects would make help the aesthetics of the
park and drive more people to use the aquatic park in the summer months.
.
Impact on City Service Levels by Funding the Improvement:
Constant maintenance on the pump will ensure its life expectancy and prolong replacement of
that pump. The Aquatic Park will have a safer and more attractive fence and a safer and more
attractive diving board for patrons to use and will also add to the aesthetics of the park. The
playground would add a place for small children to play with different sand features and give
them and alternative to the pool area. It would also serve as a great place to go within the park
on a cooler day.
-
R5509BUD LOGIS005 CITY OF SHAKO PEE 8/17/2006 11:38:46
Fiscal Period: 6 / 06 Budget Report Page - 1
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget
07500 RECREATION FUND
75 RECREATION PROGRAMS
4635 DESIGN FEES 21,247- 75,000- 75,000- 75,000- 75,000-
4750 REFUSE
4760 RECREATION FEES
4762 MEMBERSHIPS 87,259- 130,879- 115,639- 86,177- 144,000- 156,800- 156,800- 156,800-
4763 MEMBERSHIP - EXEMPT 264- 168 25-
4766 GENERAL ADMISSIONS 83,186- 90,318- 108,614- 46,714- 116,000- 117,000- 117,000- 117,000-
4767 ADMISSIONS - EXEMPT 200- 216- 310- 50
4770 LESSONS 98,926- 87,313- 99,865- 69,123- 90,550- 104,300- 104,300- 104,300-
4774 ICE RENTAL - PRIME TAXABLE 54,971- 78,338- 49,085- 32,838- 64,500- 64,800- 64,800- 64,800-
4775 ICE RENTAL - PRIME EXEMPT 116,050- 130,655- 156,055- 70,309- 148,630- 151,620- 151,620- 151,620-
4780 YOUTH ACTIVITIES 131,549- 125,140- 143,915- 91,980- 140,900- 145,000- 145,000- 145,000-
4795 ADULT ACTIVITIES 44,758- 41,426- 47,030- 30,824- 54,160- 50,000- 50,000- 50,000-
4796 ROOM RENTALS 4,445- 3,881- 4,366- 2,141- 17,500- 8,000- 8,000- 8,000-
4797 ROOM RENTAL - EXEMPT 50,569- 1,480- 1,346- 820-
4798 PARK FACILITY RENTAL 9,173- 10,297- 9,683- 6,947- 14,500- 14,500- 14,500-
4799 PARK FIELD RENTALS 1,536- 42- 735-
4800 SKATE SHARPENING 1,335- 1,727- 819- 579- 2,000- 1,500- 1 ,500- 1,500-
4808 PARK FACILITY RENT - EXEMPT 830- 696- 2,033- 1,765-
4809 PARK FIELD RENT - EXEMPT 484- 615- 300-
4810 CONCESSION STANDS 18,051- 13,484- 18,595- 5,931- 22,500- 32,500- 32,500- 32,500-
4812 VENDING CONCESSION COMMISSION 16,753- 19,171- 13,063- 10,129- 21,600- 20,100- 20,100- 20,100-
4814 NON-RESIDENT FEE 6,190- 5,750- 7,181- 4,009- 5,500- 7,000- 7,000- 7,000-
4816 NON-RESIDENT FEElTOWNSHIP PYMT 13,206- 13,512- 10,500- 1,246- 13,500- 13,500- 13,500- 13,500-
4817 ARENA ADVERTISING 5,500- 5,000- 108- 5,000- 5,000- 5,000- 5,000-
4818 OTHER RECREATION FEES 3,655- 4,947- 2,930- 2,817- 4,500- 4,500- 4,500- 4,500-
4760 RECREATION FEES 743,390- 765,218- 796,052- 465,442- 850,840- 896,120- 896,120- 896,120-
4830 MISCELLANEOUS
4832 INVESTMENT INCOME
4833 INTEREST 4,260- 15,147- 16,724- 8,554- 10,000- 15,000- 15,000- 15,000-
4832 INVESTMENT INCOME 4,260- 15,147- 16,724- 8,554- 10,000- 15,000- 15,000- 15,000-
4840 RENTS 9,016- 11,361- 9,000- 10,000- 12,000- 12,000- 12,000-
4845 CONTRIBUTIONS 2,345- 18,409- 7,555- 654- 5,000- 2,000- 2,000- 2,000-
4850 MISCELLANEOUS 5,711- 6,741- 4,753- 819- 11,000- 11,500- 11,500- 11,500-
4850 MISCELLANEOUS 5,711- 6,741- 4.753- 819- 11,000- 11,500- 11,500- 11,500-
4830 MISCELLANEOUS 21,332- 51,658- 38,032- 10,027- 36,000- 40,500- 40,500- 40,500-
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/200611:38:46
Budget Report Page - 2
Fiscal Period: 6 / 06
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget
4970 CAPITAL CONTRIBUTIONS
6000 EXPENDITURES
6001 WAGES & BENEFITS
6002 WAGES 361,122 380,054 506,612 279,742 640,750 677,880 677,880 677 ,880
6005 OVERTlME-FT 5,971 5,036 7,033 4,391 7,500 7,000 7,000 7,000
6015 WAGES. PART TIMEITEMP 294,907 305,213 345,141 171,078 415,980 398,740 398,740 398,740
6017 OVERTIME-PART TIMElTEMP 4,951 4,923 7,548 3,558 11,750 5,250 5,250 5,250
6002 WAGES 666,952 695,225 866,334 458,768 1,075,980 1,088,870 1,088,870 1,088,870
6100 BENEFITS
6122 PERA 26,011 27,471 35,500 20,833 48,720 55.430 55.430 55,430
6124 FICA 50,017 52,299 65,567 34,176 77 ,380 83,310 83,310 83,310
6135 HEALTH 34,242 38,511 58,236 30,355 61,590 67,730 67,730 67,730
6139 POST EMPLOYMENT HEALTH PLAN 2,372 2,537 3,096 1,538 3,150 3,300 3,300 3,300
6140 L1FElL TD 1,703 1,852 2,455 1,264 2,800 2,870 2,870 2,870
6145 DENTAL 2,598 2,816 3,471 1,802 5,040 5,940 5,940 5,940
6160 UNEMPLOYMENT 1,321 982 22
6170 WORKERS COMPENSATION 13,434 10,920 18,287 21,842 20,000 22,000 22,000 22,000
6180 COMPENSATED ABSENCES 6.870 12,083 20,104 14,000 14,000 14,000 14,000
6100 BENEFITS 138,567 149,472 206,739 111,810 232,680 254,580 254,580 254,580
6001 WAGES & BENEFITS 805,519 844,697 1,073,073 570,578 1,308,660 1,343,450 1,343,450 1,343,450
6200 SUPPLIES AND SERVICES
6201 SUPPLIES & SERVICES
6202 OPERATING SUPPLIES 53,395 87,218 60,908 50,765 86,950 76,350 76,350 76,350
6210 OFFICE SUPPLIES 7,971 15,168 13,802 5,530 30,060 17,250 17,250 17,250
6211 RECREATION SUPPLIES 29,233 39,920 39,835 18,583 40,910 42,500 42,500 42,500
6222 MOTOR FUELS & LUBRICANTS 3.419 3,436 4,002 2,792 4,850 5,200 5,200 5,200
6230 BUILDING MAINT SUPPLIES 13,085 27,840 31,830 15,422 51,250 48,700 48,700 48,700
6240 EQUIPMENT MAINTENANCE 7,869 7,261 2,891 1,917 10,450 10,200 10,200 10,200
6250 MERCHANDISE 11,014 9.473 12,596 4,519 9,500 14,000 14,000 14,000
6290 SALES TAX 17,050 14,150 14,150 14,150
6201 SUPPLIES & SERVICES 125,986 190,317 165,865 99,529 251,020 228,350 228,350 228,350
6300 PROFESSIONAL SERVICES
6310 ATTORNEY 1,582 1,296
6314 COMPUTER SERVICES 1,875 3,249 1,000 250 1,000 1,000 1,000
6315 BUILDING MAINT. 103,252 131,759 54,679 15,267 41,150 39,300 39,300 39,300
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2006 11:38:46
Fiscal Period: 6 / 06 Budget Report Page - 3
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Adual Actual Actual YTD Final Requested Approved Final
Object Code I Descriplion Amount Amount Amount Actual Budget Budget Budget Budget
6316 EQUIPMENT MAINTENANCE 8,694 6,854 4,538 2,891 5,500 5,000 5,000 5,000
6318 FILING FEES 116
6324 TRANSPORTATION 7,139 5,610 6,238 6,696 7,560 9,500 9,500 9,500
6325 PERFORMERS 3,322 5,490 5,454 6,938 9,700 10,700 10,700 10,700
6327 OTHER PROF SERVICES 22,852 23,058 49,176 17,340 52,350 52,700 52,700 52,700
6300 PROFESSIONAL SERVICES 145,259 174,646 124,916 51 ,543 116,510 118,200 118,200 118,200
6330 COMMUNICATIONS
6332 POSTAGE 6,347 4,945 6,916 2,320 6,850 7,200 7,200 7,200
6334 TELEPHONE 8,048 5,653 5,376 3,581 11,690 7,150 7,150 7,150
6336 PRINTINGIPUBLlSHING 21,919 11,854 13,945 5,487 31,250 20,900 20,900 20,900
6338 ADVERTISING 2,594 4,245 8,176 2,226 10,000 10,500 10,500 10,500
6330 COMMUNICATIONS 38,909 26,697 34,412 13,614 59,790 45,750 45,750 45,750
6350 INSURANCE
6352 LIABILITY 13,317 17,961 22.883 22,253 24,000 24,000 24,000 24,000
6354 PROPERTY 10.180 6,969 7,812 7,342 8,000 7,560 7,560 7,560
6356 AUTO 466 504 1,152 990 1,600 1,600 1,600 1,600
6350 INSURANCE 23,963 25.434 31,847 30,585 33,600 33,160 33,160 33,160
6360 UTILITY SERVICE 176,700 180,000 180,000 180,000
6362 ELECTRIC 86,978 93,319 94,Q42 41,833
6364 WATER 7,615 12,419 9,859 3,767
6365 GAS 40,051 54,833 57,888 24,542
6366 SEWER 3,386 3,708 3,051 1.438
6367 REFUSE 106
6368 STORM 3,446 3,573 3,721 1,903
6360 UTILITY SERVICE 141,581 167,853 168,561 73.483 176,700 180,000 180,000 180,000
6400 RENTALS
6410 LOGIS 13,856 14,085 16,822 5,550 15,000 15,000 15,000 15,000
6420 EQUIPMENT RENT 3,946 4,061 4,917 2,303 7,040 7,620 7,620 7,620
6425 EQUIPMENT RENT (IS FUND) 12,036 10,860 9,372 5,258 10,590 11,940 11,940 11,940
6430 BUILDING RENT (IS FUND) 225,384 228,864 237,024 122,142 244,290 250,890 250,890 250,890
6435 OTHER RENT 71 720
6400 RENTALS 255,222 257,870 268,206 135,253 277,640 285,450 285,450 285.450
6470 DUESITRAININGITRAVEL
6472 CONFERENCElSCHOOLlTRAINING 1,676 3,176 5,243 2,101 10,800 9,500 9,500 9,500
6475 TRAVEUSUBSISTENCE 1,643 1,427 1,295 129 6,100 4,850 4,850 4,850
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/1712006 14:10:33
Fiscal Period: 6 / 06 Budget Report Page - 4
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget
6480 DUES 1,634 1,906 2,227 2,074 3,050 4,780 4,780 4,780
6490 SUBSCRIPTIONS/PUBLICATIONS 278 63 250 60 1,330 550 550 550
6470 DUESITRAININGITRAVEL 5,231 6,571 9,015 4,363 21,280 19,680 19,680 19,680
6200 SUPPLIES AND SERVICES 736,152 849,388 802,823 408,371 936,540 910,590 910,590 910,590
6500 DEPRECIATION
6501 DEPRECIATION EXPENSE
6502 DEPRECIATION EXPENSE 8,566
6501 DEPRECIATION EXPENSE 8,566
6500 DEPRECIATION 8,566
6600 MISCELLANEOUS
6640 DESIGNATED MISCELLANEOUS
6650 CREDIT CARD FEES 2,286 2,585 3,728 3,305 3,750 4,250 4,250 4,250
6660 CASH SHORT/OVER 1 2- 10 1-
6640 DESIGNATED MISCELLANEOUS 2,287 2,582 3,739 3,304 3,750 4.250 4,250 4,250
6600 MISCELLANEOUS 2,287 2,582 3.739 3,304 3,750 4,250 4,250 4,250
6700 CAPITAL OUTLAY
6800 DEBT SERVICE
6000 EXPENDITURES 1,552,524 1,696,668 1,879,635 982,254 2,248,950 2,258,290 2,258,290 2,258,290
8005 TOTAL TRANSFERS IN
8010 OPERATING TRANSFERS IN 878,700- 966,950- 1,074,550- 1,287,110- 1,287,110- 1,246,670- 1,246,670- 1,246,670-
8005 TOTAL TRANSFERS IN 878,700- 966,950- 1,074,550- 1,287,110- 1,287,110- 1,246,670- 1,246,670- 1,246,670-
8050 TOTAL TRANSFERS OUT
8052 TRANSFERS OUT
8100 GAINILOSS ON DISPOSAL OF ASSET
8101 PROCEEDS FROM SALE (GAIN/LOSS)
8102 NET BOOK VALUE 39,210
8101 PROCEEDS FROM SALE (GAIN/LOSS) 39,210
8100 GAIN/LOSS ON DISPOSAL OF ASSET 39,210
75 RECREATION PROGRAMS 90,899- 47,949- 50,246- 780,326-
Recreation
2007 Budget 7500 7750 7751 7752 7753 7754 7755 7756 7757 7758 7760 7761
Object Description Rec Fund Benefits Gen. Rec. Aquatics Ice Arena Civ Cntr Pk Services Teen Park Dev Nat Res Dev Review Rec Mgmt Total
Operating Revenue
4635 Design Fees 75,000 $ 75,000
. 4762 Memberships $ $ 38,000 - 118.800 156,800 .
4766 Daily Admissions 55.000 5,000 25,000 7.000 25,000 117,000
4770 Lessons 89.300 15,000 104,300
4774 Ice Rental- Taxable 64,800 64,800
4775 Ice Rental - Exempt 151.620 151,620
4814 Non-resident Fee 7,000 7.000
4780 Youth Activities 145,000 145.000
4795 Adult Activities 45,000 5,000 50,000
4798 Park Facility Rental 14,500 14.500
4810 Concession Stand 30,000 1,500 500 500 32,500
.4812 Vending Concession Commission 6,000 5,500 5,600 3,000 20,100
4816 Township Contributions 13,500 13.500
4818 Other Rec. Fees 2,000 2,500 4,500
4817 Arena Advertising 5,000 5,000
4800 Skate Sharpening 1,500 1,500
4796 Rentals 4,500 2,000 1,500 8,000
4833 Interest 15,000 15,000
4840 Rents 12,000 12.000
4845 Contributions 2,000 2.000
4850 Miscellaneous 5,000 6,500 11.500
Total Operating Revenue 15.000 217,500 212,300 252.920 170,800 24.000 34,600 75,000 6,500 3.000 1,011.620
Operating Expenses
6002 Wages FT - Reg. 132,840 62,340 80,920 142,450 34,040 36,700 68,630 48,480 42,260 29,220 677 ,880
6005 Wages FT - OT 4,000 3000 7,000
6015 Wages - PTlTemp 78,710 130.000 48,500 85.200 6,650 35,000 6.000 7,680 1,000 398,740
6017 Wages - PT - OT 500 1,000 750 3,000 5,250
6122 PERA 10,780 7,990 6,600 11,910 2,340 3,380 4,480 3,450 2,640 1,860 55,430
6124 FICA 16,220 14,790 9,960 17,950 3,110 5,490 5,710 4,530 3,230 2,320 83,310
6135 Health 67,730 67,730
6139 PEHP 3,300 3,300
6140 Life/L TD 2,870 2,870
6145 Dental 5,940 5,940
6170 Workers Comp 22,000 22,000
6180 Compensated Absences 14.000 14,000
Total Personnel - 115.840 239.050 216,120 146,730 264.510 46,140 80,570 84,820 67.140 48.130 34,400 1.343,450
. .'-~
6202 Operating Supplies 2.500 12.200 11,350 42.300 500 500 2.000 5,000 76,350
6210 Office Supplies 5,000 2,500 750 5,500 250 250 1,000 2,000 17,250
6211 Recreation Supplies 27.000 5,000 500 2,000 8,000 42,500
6222 Motor Fuels 750 3,350 350 250 500 5.200
6230 Building Maint Supplies 5,000 28,700 15,000 48,700
6240 Equipment Maintenance 500 2,350 7,350 10,200
6250 Merchandise 13,000 1,000 14,000
6290 Sales Tax 8,000 650 5.000 500 14,150
6314 Computer Services 1,000 1,000
6315 Building Maintenance 2,500 11,500 25,300 39.300
6316 Equipment Maintenance 1,500 400 400 1,000 400 400 500 400 5,000
6324 Transportation 9,500 9.500
. 6325 Performers 700 1.000 3,000 6,000 10.700
6327 Other Prof Services 20,700 2,000 5,000 25,000 52,700
,6332 Postage 1,500 1,000 750 2,000 250 200 1,000 500 7.200
6334 Telephone 2,500 1,000 600 1,250 800 500 500 7,150
6336 PrintinglPublishing 4,000 2,900 2,000 3,000 1,500 500 5,000 2,000 20.900
6338 Advertising 1.500 2,000 500 5,000 500 500 500 10,500
6354 Insurance 16,960 4.500 5,500 6,200 33;160
6360 Utilities 20,000 80,000 80,000 180,000
6410 LOGIS 6,000 2,250 2.250 2,250 2,250 15,000
6420 Equipment Rent 2.000 1,000 720 1,020 720 720 720 720 7,620
6425 Equipment Rent (IS Fund) 2,000 590 7,500 570 620 660 11,940
6430 Building Rent (IS Fund) 82,670 67,290 100,930 250,890
6472 Conference/SchoollTraining 1,000 2.500 1,250 1,750 1,000 1,000 1,000 9,500
6475 Travel/Subsistence 500 500 800 100 200 250 2,500 4,850
6480 Dues 500 650 1,650 500 480 1,000 4,780
6490 Subscriptions/Publications 150 200 100 100 550
6502 Depreciation
6650 Credit Card Fees 3,000 500 250 500 4,250
Total Supplies & Services 109.760 173,010 231,610 310,220 10,170 17.070 18,890 39.610 4.500 914,840
Capital Expenditures
Total Expenses 115,840 348,810 389.130 378.340 574.730 56,310 97,640 103,710 106,750 48,130 38,900 2.258,290
Net Income $ 15,000 $(115,840) $(131,310) $(176,830) $ (125,420) $(403,930) $ (32,310) $ (63,040) $ (28.710) $ (100,250) $ (48.130) $ (35.900) $ (1,246,670)
2007 BUDGET
Est. 2007 Pay
2007 With COl Inc
Title/Description Step 3.0% FICA PERA
Facility & Rec Director B $ 89,437 $ 6,842 $ 5,590
Rec Superintendent C 67,546 5,167 4,222
Rec Supervisor A 62,643 4,792 3,915
Rec Supervisor A 62,643 4,792 3,915
Rec Supervisor B 59,893 4,582 3,743
Ice Area Supervisor B 59,682 4,566 3,730
Secretary A 47,069 3,601 2,942
Office Service Worker A 41,339 3,162 2,584
Facilities Maint A 38,878 2,974 2,430
Custodian A 35,302 2,701 2,206
Landscape Designer A 62,643 4,792 3,915
Natural Res Specialist A 56,029 4,286 3,502
Car Allowance N/A 3,165 242 198
Charge in Park Maint N/A 2,000 153 125
Charge In - Clerk 50% N/A 15,420 1,180 964
Charge Out - Bldg Insp N/A (5,600) (428) (350)
Charge Out - Youth Bldg N/A (10,950) (838) (684)
Charge Out - Gov. Bldgs N/A (9,260) (708) (579)
Total Rec Fund (General) $. 677 ,879 $ 51,858 $ 42,368