HomeMy WebLinkAbout5.A. Fire Department Budget
S.A.
August 17, 2006
Jim Theis Rose Menke
Louisville Township Board Jackson Township Board
956 West 150th Street 920 Rosewood Cir.
Shakopee, MN 55379 Shakopee, MN 55379
Dear Town Board Members,
August 22, 2006 has been set for a joint meeting with the Townships and City
Council to review Fire Department budget.
The stand-by fee for the Fire Department is split between the city and the
townships based on taxable tax capacity. The stand-by costs are the fixed
costs for the department and exclude the variable costs of fuel and hourly
wages. Fuel and hourly wages are charged by the hour for fire calls. Taxable
tax capacity is the "assessed value" before any reduction for fiscal
disparities or tax increment. Enclosed (attachment A) is a copy of the fire
service contract.
Three items are raised for discussion between the Townships and City Council;
1) The hourly wages paid for training have grown in recent years and this
had not been recognized in the cost allocated to the Townships share. Fuel
used in training, maintenance and administrative use is has not allocated.
The wage portion is now included while the fuel portion can not be
determined.
2) The Springsted cost allocation study identified a general overhead rate
for 15% for all billable or direct service activities. Fifteen percent of
the Fire Department budget request is $297,595.
3) In the Guidelines for Minnesota Fire Protection Contracts published by
the Fire/EMS/Safety Center (Minnesota), three factors are identified for
use in charging for fire service contracts. The three factors are property
value (currently the basis), population and service calls. Council and the
Townships may want to discuss including population and/or fire calls in the
method for charging for Fire Department service.
Also enclosed are;
B) Fire Department budget request for 2007 in detail. The main changes in
wages and benefits are adding a full time Secretary and officer salary
increase. The main changes in supplies and services are an increase
in truck rental due to four new trucks and supplies such as SCUBA/SCBA
equipment and protective gear. Departments are now going to be
charged for labor for the shop division working on equipment. The
budget amount for this is $23,000. Capital equipment is a large item
at $228,000 for the switch to 800 MHZ radios.
C) 5 Year Equipment List for the Fire Department. Readers are reminded
that there is a separate internal service fund that buys and "owns"
the trucks and rents the trucks to operating departments. This
eliminates the large truck purchases from the Fire Dept. budget and
smoothes out the budget and township fees. This rental arrangement is
effective for trucks bought in 1994 and earlier in terms of
calculating the township fees.
D) Estimated cost allocation following current method.
E) Estimated cost allocation without overhead allocation.
F) Chart for alternative fee calculation basis for number 3 above.
G) History of cost sharing.
City council will not adopt the budget until December.
Sincerely,
Gregg Voxland
Finance Director
233-9326
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FIRE SERVICE AGREEMENT
CO~iS agreement, made and entered into this ~ day of
~ , 1994, by and between the City of Shakopee, a
municipal corporation in Scott County, Minnesota, with offices
located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter
referred to as the "City", and the Township of Louisville, a
governmental subdivision in Scott County, lying adjacent to the
City of Shakopee, with offices at 956 West l50th Street,
Shakopee, MN 55379, hereinafter referred to as the "Townshipll.
WHEREAS, the Township deems it advisable to have available
for the benefit of its residents, services of the Fire Department
of the City, and
WHEREAS, pursuant to law, the electors of the Township have
provided a fund for such services, and
WHEREAS, the City has authorized its Mayor, City
Administrator, and City Clerk to enter into a contract with the
Township for the purpose of furnishing such fire services.
NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE
CITY OF SHAKOPEE AND THE TOWNSHIP OF LOUISVILLE AS FOLLOWS:
1. That the Fire Department of the City will answer any and all
fire calls for any area within the Township. Unless
otherwise engaged or prevented by reasons or causes beyond
control of the City and its Fire Department, the Fire
'H'_ Department will respond to suchcallswithsuit-able-.fire- "---."
fighting apparatus manned by at least three members of the
Shakopee Fire Department who will render assistance in the
saving and preservation of life and property within the
Township during the life of this contract.
2. In consideration of these services, the Township will pay a
stand-by fee to the City for such services each year during
the life of this contract. The stand-by fee shall be the
Township's proportionate share of the costs of operating the
City's Fire Department for that calendar year. Such costs
will include the costs included in the City's General Fund
Budget including officer salaries and the cost of operation
and maintenance of a second fire station (but not the cost
of acquiring the land or constructing the fire station),
less any firefighter salaries to be paid for actual fire
calls, less any expenses for motor fuels and lubricants and
less the ambulance subsidy. The stand-by fee will be
determined on the basis of each participating governmental
unit's assessed valuation, including mobile homes, before
the fiscal disparities contribution and before tax increment
adjustments. The stand-by fee for each unit shall be that
unit's percentage share times the total costs as described
" -'," , r ,<
2---
above. The stand-by fee for Bach year will be adjusted to
reflect actual costs of operation for the prior year.
3. The Township also will pay to the City a call-out fee. Each
call is a minimum of one hour and the length of the call
increases in one hour increments. The hourly billing rate
for 1994 shall be $196.00 per hour and is designed to
recover the variable cost of fuel and hourly wages. The
hourly rate is subject to future adjustment by the City.
The Township also shall pay a $10.00 service fee for each
fire call.
4. The Township will pay the total fee in two equal
installments. The total fee for each year will be
determined in February by the City's Treasurer and notice of
the total fee will be mailed to the Township along with a
copy of the City's Fire Department Budget. The first
payment shall be due 30 days after invoice or on July 1 of
each year, whichever is later. The second payment also
shall be due 30 days after invoice, or on December 1 of each
year, whichever is later. If payment is not made by such
date, this contract shall automatically be null and void on
the following day.
S. It is mutually understood that at times weather and road
conditions can and will interfere with the rendering of fire
services, and the Fire Department also could be previously
engaged, and in which event failure to furnish the service
described herein shall not be taken to be a breach of this
agreement, nor shall the City be liable on account of such
failure to provide fire service.
6. The duty to provide service is to the public generally and
not to specific groups or individuals.
7. Firefighting tactics are within sole discretion of the Fire
Chief and Firefighters.
8. The Township for itself and its inhabitants will defend,
indemnify, and hold the City harmless from any and all
claims, actions or causes of action that might or could
arise by virtue of the terms of this agreement and any
failure, omission or malfunction hereunder.
9. This contract shall continue in force and effect until
terminated by either party upon advance written notice. The
City shall give five years' notice prior to terminating this
contracti the Township shall give one year's notice prior to
terminating this contract.
10. This contract shall be reviewed on an annual basis by both
parties and may be amended in writing by mutual consent.
2
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Executed the date and year first above written.
The Township of Louisville The City of Shakopee 9r~. I.M~!
Br,;f,~~~ By ~~
Mayor --
C a~rman
By tLw;~.
C~ty Adm~n.s r r
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By
[KFIRESRV]
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FIRE SERVICE AGREEMENT
~hJ.:;. agreement, made and entered into thiS~ day of
~) , 1994, by and between the City of Shakopee, a
m nicipal corporation in Scott County, Minnesota, with offices
located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter
referred to as the "City", and the Township of Jackson, a
governmental .subdivision in Scott Count, lY,'i>>9 ad'a ent to the
City of Shakopee, with offices at /1M
. ,herei iter referred to
"Township" .
WHEREAS, the Township deems it advisable to have available
for the benefit of its residents, services of the Fire Department
of the City, and
WHEREAS, pursuant to law, the electors of the Township have
provided a fund for such services, and
WHEREAS, the City has authorized its Mayor, City
Administrator, and City Clerk to enter into a contract .with the
Township for the purpose of furnishing such fire services.
NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE
CITY OF SHAKOPEE AND THE TOWNSHIP OF JACKSON AS FOLLOWS:
1. That the Fire Department of the City will answer any and all
fire calls for any area within the Township. Unless
otherwise engaged or prevented by reasons or causes beyond
control of the City and its Fire Department, the Fire
Department will respond to such calls with suitable fire-
fighting apparatus manned by at least three members of the
Shakopee Fire Department who will render assistance in the
saving and preservation of life and property within the
Township during the life of this contract.
2. In consideration of these services, the Township will pay a
stand-by fee to the City for such services each year during
the life of this contract, The stand-by fee shall be the
Township's proportionate share of the costs of operating the
City's Fire Department for that calendar year. Such costs
will include the costs included in the City's General Fund
Budget including officer salaries and the cost of operation
and maintenance of a second fire station (but not the cost
of acquiring the land or constructing the fire station),
less any firefighter salaries to be paid for actual fire
calls, less any expenses for motor fuels and lubricants and
less the ambulance subsidy, The stand-by fee will be
determined on the basis of each participating governmental
unit's assessed valuation, including mobile homes, before
the fiscal disparities contribution and before tax increment
adjustments. The stand-by fee for each unit shall be that
unit's percentage share times the total costs as described
~
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above. The stand-by fee for each year will be adjusted to
reflect actual costs of operation for the prior year.
3 . The Township also' will pay.to the City a call-out fee which
~hall be determined by multiplying the Fire Department
hourly billing rate times the average number of fire call
hours of service provided to the Township over the previous
three years. Each call is a minimum of one hour and the
length of the call increases in one hour increments. The
hourly billing rate for 1994 shall be $196.00 per hour and
is designed to recover the variable cost of fuel and hourly
wages. The hourly rate is subject to future adjustment by
the City.
4. The Township will pay the total fee in two equal
installments. The total fee for each year will be
determined in February by the City's Treasurer and notice of
the total fee will be mailed to the Township along with a
copy of the City's Fire Department Budget. The first
payment shall be due 30 days after invoice or on July lof
each year, whichever is later. The second payment also
shall be due 30 d~ys after invoice, or on December 1 of. each
year, whichever is later. If payment is not made by such
date, this contract shall automatically be null and void on
the following day.
5. It is mutually understood that at times weather and road
conditions can and will interfere with the rendering of fire
services, and the. Fire Department also could be previously
engaged, and in which event failure to furnish the service
described herein shall not be taken to be a breach of this
agreement, nor shall the City be liable on account of such
failure to provide fire service.
6. The duty to provide service is to the public generally and
not to specific groups or individuals.
7. Firefigh~ing tactics are within sole discretion of the Fire
Chief and Firefighters.
8. The Township for itself and its inhabitants will defend,
indemnify, and hold the City harmless from any and all
claims, actions or causes of action that might or could
arise by virtue of the terms of this agreement and any
failure, omission or malfunction hereunder.
9. This contract shall continue in force and effect until
terminated by either party upon advance written notice. The
City shall give five years' notice prior to terminating this
contract; the Township shall give one year's notice prior to
terminating this contract.
10. This contract shall be reviewed on an annual basis by both
parties and may be amended ~n writing by mutual consent.
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Executed the date and year first above written.
The Township of Jackson The City of Shakopee - o,p~ ;'>.ft/J,j
By ()f~~ By
Cnairman
By ieuflv f)7ut) By
Clerk City Admini
By .1JJJt J ~
[KFIRESRV] C~ty Ier
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CITY OF SHAKO PEE
2007 GENERAL FUND BUDGET
DIVISION: FIRE
MISSION STATEMENT:
To provide cost effective, efficient, and state of the art Fire and Rescue
protection for the citizens and businesses within the Shakopee fire
district.
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance of
station and equipment on a 24-hour basis in order to insure the safety and
protection of the City of Shakopee and Jackson and Louisville Townships.
GOALS:
1. Keep department expenditures equivalent with increase in population in
the fire protection district.
2. Provide quality community service in an effective and efficient manner.
3. To provide for the placement of a first-due engine company within a 1.5
mile radius of any built upon area of the city.
MEASUREMENT OF GOALS:
1. Departmental expenditures per capita:
Budgeted Requested
2005 2006 2007
Department Expenditures $ 975,300 $1,080,690 $1,451,680
Equipment Rental Rate 219,310 480,880 532,290
population** 29,335 34,085 34,400
Cost Per Capita (Exclude Eqpt) $33.25 $31.71 $42.20
Cost Per Capita Eqpt Rentals 7.48 14.11 15.47
Total Cost Per Capita 40.73 45.82 57.67
** Population based on the City of Shakopee and Jackson &
Louisville Township estimates.
2. Cost per call of service:
Budgeted
2004 2005 2006
Variable Costs (Labor & Fuel) $239,820 $264,652 $248,250
Fixed Costs 838,960 929,958 905,340
Total Cost 1,078,780 1,194,610 1,561,570
Number of Calls 478 539 550
Cost per call (Variable Cost) $ 500 $ 491 $ 497
Cost per call (All Costs) $2,257 $2,216 $2,307
3. Maximum travel distance of engine company:
2004 2005
Travel Distance to furthest city dwelling 6 Miles 6 Miles
V
OBJECT DESCRIPTION: Description of lines items:
Wages & Benefits:
54 Fire Fighters.
operating Supplies:
Includes: fire fighting gear $16,800 ($1,400 each set), fire fighting
foam $2,500, rope rescue equipment $2,000, haz-mat equipment $15,000,
SCUBA gear $4,000, pager replacement $5,000, 10 SCBA air packs $35,000,
rescue saw $2,500, uniform acquisition $7,000, fire fighting hose $10,000,
Cert program $2,000, public education $2,000, Preplan emergency program
$2,000. To enhance further education from homeland grants, software
equipment, air monitoring equipment $10,000, rescue tools replacement
$23,000, medical supplies update $6,000, fire fighting boot replacement
$12,000.
Equipment Maintenance:
Includes: air pack flow testing & calibration $4,000, pump flow testing
$10,000. Upgrade of Unit 9524, 1998 Pierce $10,000, this includes repair
of water valves, moving water lines on side pre-connects to top and
install pull out trays, AC for cab and add step ladder mount to side of
truck on ladder rack.
Professional Services:
Line item 6327: 50 OSHA mandated physical screenings $9,000.
Building Maintenance:
Add key card access to Station 51 and re-keyall interior doors to ensure
security update $14,770, install fence between town homes and Station 51
to keep kids off fire station lot $6,000.
Postage:
Fire prevention mailing $3,000
DueS/Training/Travel:
Fire fighter I & II classes until 54 fire fighters are filled, refresher
courses, sectional schools and conferences for fire fighters $16,000,
rental of burn trailer/tower for live fire training $3,000, first
responder refresher courses for 54 fire fighters $3,500. Two personnel
to FDIC National Conference, Joint Training facility $16,000.
Capital:
800MHZ radios $228,000.
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2006 10:41:40
Fiscal Period: 6 / 06 Budget Report Page - 1
Level Of Rollup .7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
01000 GENERAL FUND
32 FIRE
6000 EXPENDITURES
6001 WAGES & BENEFITS
6002 WAGES 2,464 8,061 17,571 7,751 40,380 80,150 80,150 80,150
6005 OVERTIME-FT 195 1,165 544 236 1,500 1,500 1,500 1,500
6015 WAGES - PART TIMEITEMP 155,766 204,321 249,070 113,725 220,000 232,800 232,800 232,800
6002 WAGES 158,425 213,547 267,185 121,712 261,880 314,450 314,450 314,450
6100 BENEFITS
6122 PERA 147 586 1,002 478 1,170 5,100 5,100 5,100
6124 FICA 2,668 4,360 6,355 2,925 6,980 6,240 6,240 6,240
6128 FIRE PENSION 222,471 224,770 225,108 232,880 220,000 220,000 220,000
6135 HEALTH 180 856 2,452 963 2,500 12,200 12,200 12,200
6139 POST EMPLOYMENT HEALTH PLAN 14 70 137 48 200 200 200 200
6140 L1FElL TD 12 45 100 35 200 250 250 250
6145 DENTAL 17 69 154 59 200 250 250 250
6170 WORKERS COMPENSATION 10,747 9,069 11,993 10,048 13,000 13,000 13,000 13,000
6100 BENEFITS 236,255 239,825 247,301 14,557 257,130 257,240 257,240 257,240
6001 WAGES & BENEFITS 394,680 453,371 514,486 136,269 519,010 571,690 571,690 571,690
6200 SUPPLIES AND SERVICES
6201 SUPPLIES & SERVICES
6202 OPERATING SUPPLIES 80,627 104,280 139,078 48,302 211,100 214,100 214,100 214,100
6210 OFFICE SUPPLIES 3,703 3,587 625 537 3,000 3,500 3,500 3,500
6222 MOTOR FUELS & LUBRICANTS 9,089 11,214 19,368 8,636 18,000 20,000 20,000 20,000
6230 BUILDING MAl NT SUPPLIES 2,926 2,520 4,285 1,590 1,600 3,000 3,000 3,000
6240 EQUIPMENT MAINTENANCE 30,796 22,658 23,102 7,770 38,000 61,000 61,000 61,000
6201 SUPPLIES & SERVICES 127,140 144,259 186,457 66,834 271,700 301,600 301,600 301,600
6300 PROFESSIONAL SERVICES
6310 ATTORNEY 623 436
6314 COMPUTER SERVICES 268 315 605 500 700 700 700
6315 BUILDING MAINT. 11,094 7,162 8,330 3,439 10,000 30,770 30,770 30,770
6316 EQUIPMENT MAINTENANCE 12,243 23,194 33,523 8,070 15,000 15,000 15,000 15,000
6327 OTHER PROF SERVICES 6,128 17,028 22,135 60 15,000 18,000 18,000 18,000
6300 PROFESSIONAL SERVICES 29,734 47,699 65,216 12,005 40,500 64,470 64,470 64,470
6330 COMMUNICATIONS ~
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2006 10:41:40
Fiscal Period: 6 / 06 Budget Report Page - 2
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget
6332 POSTAGE 78 15 6 2,500 3,000 3,000 3,000
6334 TELEPHONE 6,313 9,417 7,806 5,341 9,000 10,000 10,000 10,000
6336 PRINTING/PUBLISHING 410 33 2,832 53 2,500 3,000 3,000 3,000
6338 ADVERTISING 1,276 995 549 1,500 3,000 3,000 3,000
6339 COMPUTER ACCESS 840 1,471 1,454 750 1,500 2,000 2,000 2,000
6330 COMMUNICATIONS 7,641 12,197 13,103 6,698 17,000 21,000 21,000 21,000
6350 INSURANCE
6352 LIABILITY 6,866 10,681 6,029 8,488 7,500 10,000 10,000 10,000
6354 PROPERTY 2,837 4,203 3,778 3,487 4,500 3,700 3,700 3,700
6356 AUTO 20,124 23,420 20,412 25,812 30,000 28,000 28,000 28,000
6350 INSURANCE 29,827 38,304 30,219 37,787 42,000 41,700 41,700 41,700
6360 UTILITY SERVICE 17,084 17,279 45,000 45,000 45,000 45,000
6362 ELECTRIC 1,226- 17,417 8,483
6364 WATER 849 1,064 1,109 369
6365 GAS 17,380 12,268 19,014 16,443
6366 SEWER 117 334 213
6368 STORM 319 650 328
6360 UTILITY SERVICE 35,312 29,821 38,524 25,836 45,000 45,000 45,000 45,000
6400 RENTALS
6420 EQUIPMENT RENT 105 500
6425 EQUIPMENT RENT (IS FUND) 223,668 223,680 219,312 239,838 480,880 532,290 532,290 532,290
6430 BUILDING RENT (IS FUND) 83,229 86,376 88,536 48,288 96,580 99,220 99,220 99,220
6435 OTHER RENT 71
6400 RENTALS 307,002 310,056 308,348 288,197 577,460 631,510 631,510 631,510
6470 DUESITRAININGITRAVEL
6472 CONFERENCElSCHOOLlTRAINING 10,530 31,679 26,010 7,904 26,000 30,000 30,000 30,000
6475 TRAVEL/SUBSISTENCE 11,464 9,387 10,835 12,659 20,000 28,000 28,000 28,000
6480 DUES 330 2,003 1,381 904 2,500 18,500 18,500 18,500
6490 SUBSCRIPTIONS/PUBLICATIONS 307 30 1,736 400 2,500 2,500 2,500
6470 DUESITRAININGITRAVEL 22,631 43,069 38,256 23,202 48,900 79,000 79,000 79,000
6200 SUPPLIES AND SERVICES 559,286 625,406 680,124 460,558 1,042,560 1,184,280 1,184,280 1,184,280
6500 DEPRECIATION
6600 MISCELLANEOUS ~
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2006 10:41:40
Fiscal Period: 6 / 06 Budget Report Page - 3
Level Of Rollup 7
2003 2004 2005 6/30/2006 2006 2007 2007 2007
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
6700 CAPITAL OUTLAY
6740 EQUIPMENT 21,689 3,753 228,000 228,000 228,000
6700 CAPITAL OUTLAY 21,689 3,753 228,000 228,000 228,000
6800 DEBTSERVICE
6000 EXPENDITURES 975,655 1,078,778 1,194,609 600,580 1,561,570 1,983,970 1,983,970 1,983,970
32 FIRE 975,655 1,078,778 1,194,609 600,580 1,561,570 1,983,970 1,983,970 1,983,970
01000 GENERAL FUND 975,655 1,078,778 1,194,609 600,580 1,561,570 1,983,970 1,983,970 1,983,970
~
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Fire 2007 Budget
0321 0323
Object # Description Management Custodian Total
6002 Wages FT - Reg. 72,150 8,000 80,150
6005 Wages OT - Reg. 1,500 1,500
6015 Wages PT - Temp 232,800 232,800
6122 PERA 4,600 500 5,100
6124 FICA 5,630 610 6,240
6128 Fire Pension 220,000 220,000
6135 Health 12,200 12,200
6139 PEHP 200 200
6140 Life/L TD 250 250
6145 Dental 250 250
6170 Workers Comp 13,000 13,000
6180 Compensated Absences -
Retirement Benefit -
Total Personnel 562,580 9,110 571,690
6202 Operating Supplies 213,000 1,100 214,100
6210 Office Supplies 3,500 3,500
6222 Motor Fuels & Lubricants 20,000 20,000
6230 Building Maintenance - 3,000 3,000
6240 Equipment Maintenance 61,000 61,000
6314 Computer Services 700 700
6315 Building Maintenance - 30,770 30,770
6316 Equipment Maintenance 15,000 15,000
6327 Other Prof Services 18,000 18,000
6332 Postage 3,000 3,000
6334 Telephone 10,000 10,000
6336 Printing/Publishing 3,000 3,000
6338 Advertising 3,000 3,000
6339 Computer Access 2,000 2,000
6352 Liabitlity Insurance 10,000 10,000
6354 Property Insurance 3,700 3,700
6356 Vehicle Insurance 28,000 28,000
6360 Utility Service - 45,000 45,000
6365 Gas - -
6400 Rentals -
6410 LOGIS -
6425 Equipment Rent (IS Fund) 532,290 532,290
6430 Building Rent (IS FUND) - 99,220 99,220
6435 Other Rent -
6472 Conf / School/Training 30,000 30,000
6475 Travel/Subsistence 28,000 28,000
6480 Dues 18,500 18,500
6490 Subscriptions/Publications 2,500 2,500
Total Supplies & Services 1,005,190 179,090 1,184,280
6740 Capital Expenditures 228,000 228,000
6498 Expenses Charged Back - -
Total $1,795,770 $ 188,200 $ 1,983,970
7
2007 BUDGET
Est. 2007 Pay
2007 With COl Inc
Title/Description Step 3.0% FICA PERA
Secretary 40,147 $ 3,071 $ 2,509
Charge In Gov Bldgs N/A 8,000 612 500
Charge in Inspection Dept N/A 12,000 918 750
Charge in Shop Dept N/A 10,000 765 625
Charge in Park Dept N/A 10,000 765 625
Total Fire $ 80,147 $ 6,131 $ 5,009
1$
CITY OF SHAKOPEE
2007 BUDGET IMPROVEMENT PACKAGE
Instructions- for any budget addition request that results in an increase of $5,000 or more,
or that adds staff positions beyond those positions/activities contained in the FY 06
Budget, the following information should be provided:
Project/Improvement/Position Request: Increase pay for fire officers
Prepared by: Edward R Schwaesdall, Fire Chief
Improvement Description: Increase fire officer pay
Description of Need: There are a number of factors coming together to create the need
for this raise, including:
. Increase of firefighters requiring more supervision from officers
. With pace of city growth the increase of fire calls making duties expand for
officers
. The need to maintain daily fire department activity.
Costs: All costs to support the improvement (include salary, benefits, training,
equipment, and any other costs). Please identify costs by item:
. $34,700 Salary
. $21,900 Previous Salaries
$12,800 Total Increase. of Salaries
'f
CITY OF SHAKOPEE
2007 BUDGET IMPROVEMENT PACKAGE
Instructions- for any budget addition request that results in an increase of $5,000 or more,
or that adds staff positions beyond those positions/activities contained in the FY 06
Budget, the following information should be provided:
Project/Improvement/Position Request: Secretary-Fire
Prepared by: Edward R Schwaesdall, Fire Chief
Improvement Description: The improvement is the addition of a new position, which
would have as its core responsibilities 1 )Keeping of all records for the fire department,
2)Assist fire department head and officers with memos, training materials, 3)Answer
phones at the fire station concerning fire related activities and assist in issuing burning
permits for the townships
Description of Need: There are a number of factors coming together to create the need
for this position, including:
. The need and desire to do a better job of maintaining records for the fire
department
. With pace of city growth the need for full time fire chief need secretary to get
things organized for hiring ofthe position in 2008.
. The need to maintain daily fire department activity.
Costs: All costs to support the improvement (include salary, benefits, training,
equipment, and any other costs). Please identify costs by item:
. $40,147 Salary
. $ 2,500 PC
. $14,780 Benefits
$57,427 Total
Anticipated Revenue: Anticipated additional revenue as a result of the
improvement. Please identify additional revenue by item:
There may be some future opportunity to start billing for fires to persons not paying taxes
in city or may be able to bill all for any active fires due to insurance coverage of all
residents in policies. With position would have time to handle preparing for finance to
bill out.
{O
Impact on City Service Levels by Funding the Improvement: As it relates to the
Asset Manangement effort envisioned by the Shakopee Fire Department, the position will
facilitate 1) the creation of more timely and complete records related to the City's Fire
Department, and thus 2) Allowing Fire Department officers to direct their attention and
expertise to emergency calls and training ofthe fire department.
C -/
2006 2007 2008 2009 WQ Wi
Fire
Truck - Pumper 500,000 1,000,000
Equipment/Rescue Truck
Truck - Tanker 400,000
Truck - Medium Rescue 400,000
Aerial 1,000,000
Truck - Telesquirt
One Ton 4x4 With Grass Pak 60,000 65,000 68,000
Chiefs Truck 45,000 45,000
2-
2007: Chiefs Truck ($45,000) Replace 1999 Dodge
2008: Tanker Truck ($400,000). This unit will replace the 1986 Mack. This unit is used
for rural areas that do not have a water supply.
Pumper ($500,000). This unit will replace the 1992 pumper. This unit will have
a foam system. This unit is used for (fires, auto accidents, medicals, hazardous
spills. )
2009: 100'foot Aerial Ladder ($1,000,000). This unit will replace the current 1994
Simon Duplex-Aerial (Mack). This unit is used for high level fires, high or low
level extrication of victims, and for all structure fires in the community.
One Ton 4 X 4 with Grass Pak ($65,000). This unit will be an addition to the
fleet for Station 3 (SouthBridge Station). This unit is for fighting grass fires,
towing the Six Wheeler, and hauling hoses and equipment.
2010: One Ton 4 X 4 with Grass Pak ($65,000). This unit will replace the current 1986
Cheverolet Pickup with grass pak. This unit is for fighting grass fires, towing the
ice angel, and hauling hoses and equipment. This unit will be kept by the Fire
Department for a utility truck.
2011: 2 Pumpers ($1, 000, 000). These units will replace the current 1998 Pierce
Pumpers. These units are used for (fires, auto accidents, medicals, high and low
level accidents, hazardous spills, etc.) These units will be first out in two of the
three Stations.
.
0
City Shakopee
Projected Fire Service Shared Costs
8/17/2006
Print date
8/17/2006
2004 2005 2006 2007
Actual Actual Budaet h.k
Budget - Original
Personnel $ 453,371 $ 514,486 $ 519,010 $ 571,690
Supplies & Services 625,406 680,124 1,042,560 1,184,280
Capital (w/o trucks) 0 0 0 228,000
Subtotal 1,078,777 1,194,610 1,561,570 1,983,970
Less Fuel (11,214) (19,368) (18,000) (20,000)
Less pre 95 truck rent (133,585) (117,114) (158,736) (160,100)
Less rental station #1 & #2 (86,376) (88,530) (96,580) (99,220)
Less Total Wages (213,547) (267,lB4) (261,880)
Officer Salary 21,900 21,900 21,900
Training Pay
Est. call
Subtotal (422,822) (470,296) (513,296) (160,057)
Total yearly 655,955 724,314 1,048,274 1,823,914
Budget (under) over spent 40,520 40,520
Total to allocate 1,088,794 1,823,914
City standby fee $ 1,003,721 $ 1,684,578
Jackson standby fee 32,985 52,311
Louisville standby fee 52,088 87,025
City share of value 92.19% 92.36%
Jackson share of value 3.03% 2.87%
Louisville share of value 4.78% 4.77%
City Value $36,440,630
Jackson Value 1,197,527
Louisville Value 1,891,100
39,529,257 44,972,630
Note * discussion item
b
City Shakopee
Projected Fire Service Shared Costs
8/17/2006
Print date
8/17/2006
2004 2005 2006 2007
Actual Actual Budget .kt.....
Budget - Original
Personnel $ 453,371 $ 514,486 $ 519,010 $ 571,690
Supplies & Services 625,406 680,124 1,042,560 1,184,280
Capital (w/o trucks) 0 0 0 228,000
Subtotal 1,078,777 1,194,610 1,561,570 1,983,970
Less Fuel (11,214) (19,368) (18,000) (20,000)
Less pre 95 truck rent (133,585) (117,114) (158,736) (160,100)
Less rental station #1 & #2 (86,376) (88,530) (96,580) (99,220)
Less Total Wages (213,547) (267,184 ) (261,880)
Plus Officer Salary 21,900 21,900 21,900
Plus Training Pay
Est. call
Subtotal (422,822) (470,296) (513,296) (457,652)
Total yearly 655,955 724,314 1,048,274 1,526,318
Budget (under) over spent 40,520 40,520
Total to allocate 1,088,794 1,526,318
City standby fee $ 1,003,721 $ 1,409,717
Jackson standby fee 32,985 43,776
Louisville standby fee 52,088 72,825
City share of value 92 .19% 92.36%
Jackson share of value 3.03% 2.87%
Louisville share of value 4.78% 4.77%
City Value $36,440,630
Jackson Value 1,197,527
Louisville Value 1,891,100
39,529,257 44,972,630
Note * discussion item
f
5 Yr Avg 2005
Calls Value PODulation Per Cap. ~
City 417 $36,440,630 29,335 $ 34.22 1 ,183,940
88.5% 92.2% 91.3% 90.6%
Louisville 22 1,891,100 1,399 37.23 59,714
4.6% 4.8% 4.4% 4.6%
Jackson 33 1,197,527 1,413 23.34 62,600
7.0% 3.0% 4.4% 4.8%
Total 472 39,529,257 32,147 1,306,254
Mutual Aid 20
G-
City Shakopee
Standby Fee History
8/17/2006
Jackson Louisville Shakopee
Year Fee ~ Fee ~ Fee ~
Actual billed 1996 9,925 3.24% 13,262 4.32% 283,460 92.44%
Actual billed 1997 12,853 3.96% 15,936 4.90% 296,109 91.14%
Actual billed 1998 12,256 4.10% 15,706 5.25% 271,178 90.65%
Actual billed 1999 10,580 3.85% 14,135 5.14% 250,093 91. 01%
Actual billed 2000 13,993 3.84% 19,525 5.36% 330,709 90.80%
Actual billed 2001 12,976 3.85% 18,769 5.56% 305,527 90.59%
Actual billed 2002 25,103 3.95% 33,813 5.32% 577,094 90.74%
Actual billed 2003 18,752 3.59% 26,348 5.04% 477,819 91.38%
Actual billed 2004 22,561 3.43% 33,535 5.10% 601,200 91. 47%
Actual billed 2005 25,463 3.43% 37,849 5.10% 678,528
Corrected 2005 20,874 3.09% 31,463 4.65% 623,587
Actual billed 2006 32,985 52,088 1,003 721
Estimated 2007
Valuation Valuation Valuation
1996 545,101 3.24% 728,400 4.32% 15,568,580 92.44%
1997 732,410 3.96% 908,138 4.91% 16,873,760 91.14%
1998 747,975 4.10% 958,534 5.25% 16,550,070 90.65%
1999 744,255 3.85% 994,329 5.14% 17,593,261 91. 01%
2000 851,823 3.84% 1,188,628 5.36% 20,132,479 90.80%
2001 862,918 3.85% 1,248,111 5.56% 20,317,363 90.59%
2002 777,901 3.95% 1,047,811 5.32% 17,883,155 90.74%
2003 931,552 3.43% 1,265,274 4.66% 24,935,341 91.90%
2004 889,171 3.43% 1,321,666 5.10% 23,694,026 91. 47%
2005 1,093,749 3.09% 1,648,560 32,674,394
2006 1,197,527 1,891,100 36,440,630
Estimated 2007