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Home My WebLink About3.K. City Clerk (Cox) 3.\<. CITY OF SHAKO PEE 2007 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public by telephone or in person. ; GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Budgeted Requested 2005 2006 2007 Total City Clerk Expenditures $375,330 $305,210 $317,420 City Population 29,335 34,085 34,400 Cost per Capita $12.79 $ 8.95 $9.23 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time. Off ice Supplies: Voting booths @ $3,200. Equipment Maintenance: Laserfiche - software maintenance and upgrades (electronic imaging) @ $4,200 and postage machine @ $400. Professional Services: Election Judges @ $8.25/hr for regular judges and @ $9.25/hr for head- judges ($4,000). Communications: Postage @ $9,000 and printing and publishing @ $16,700. Capital Expenditures: Postage machine @ $6,000. R5509BUD lOGIS005 CITY OF SHAKOPEE 8/10/2006 10:10:14 Fiscal Period: 6 I 06 Budget Report Page - 1 level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual BUdget Budget Budget Budget 01000 GENERAL FUND 13 CITY CL:ERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 122,792 126,862 143,668 81,518 155,740 160,420 160,420 160,420 6005 OVERTIME-FT 16 46 462 25 6015 WAGES - PART TIMElTEMP 24,001 29,307 24,595 7,912 30,570 35,180 35,180 35,180 6002 WAGES 146,808 156,215 168,725 89,455 186,310 195,600 195,600 195,600 6100 BENEFITS 6122 PERA 8,244 8,638 9,538 5,351 11,180 12,230 12,230 12,230 6124 FICA 11,020 11,420 12,341 6,490 14,250 14,960 14,960 14,960 6135 HEALTH 13,833 18,370 25,688 12,605 29,380 26,870 26,870 26,870 6139 POST EMPLOYMENT HEALTH PLAN 762 785 904 480 1,050 1,050 1,050 1,050 6140 lIFElLTD 590 609 717 381 860 870 870 870 6145 DENTAL 852 847 1,010 502 1,680 1,890 1,890 1,890 6170 WORKERS COMPENSATION 541 545 838 743 600 850 850 850 6180 COMPENSATED ABSENCES 2,041 4,259 20,146 7,500 7,500 7,500 7,500 6100 BENEFITS 37,882 45,473 71,181 26,552 66,500 66,220 66,220 66,220 6001 WAGES & BENEFITS 184,690 201,688 239,906 116,007 252,810 261,820 261,820 261,820 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 2,329 11,113 4,074 71 3,200 3,200 3,200 3,200 6210 OFFICESUPPLIES 1,943 5,051 23,568 499 1,500 2,500 2,500 2,500 6201 SUPPLIES & SERVICES 4,273 16,164 27,642 570 4,700 5,700 5,700 5,700 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,421 482 1,000 1,000 1,000 6314 COMPUTER SERVICES 487 1,200 1,400 1,400 1,400 6316 EQUIPMENT MAINTENANCE 174 165 4,359 3,985 4,600 4,600 4,600 4,600 6318 FILING FEES 671 40 400 400 400 400 6327 OTHER PROF SERVICES 5,026 21,554 19,963 13,261 18,000 4,000 4,000 4,000 6300 PROFESSIONAL SERVICES 5,871 21,759 27,230 17,728 24,200 11,400 11,400 11,400 6330 COMMUNICATIONS 6332 POSTAGE 9,609 11,419 2,976 7,964 9,000 10,500 10,500 10,500 6334 TELEPHONE 231 235 326 130 300 300 300 300 6336 PRINTING/PUBLISHING 27,865 14,404 17,586 7,365 12,200 16,700 16,700 16,700 R5509BUD lOGIS005 CITY OF SHAKOPEE 8/10/2006 10:10:14 Fiscal Period: 6 / 06 Budget Report Page - 2 Level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget, 6330 COMMUNICATIONS 37,704 26,058 20,888 15,458 21,500 27,500 27,500 27,500 6350 INSURANCE 6352 LIABiliTY 2,007 2,218 2,440 2,190 2,350 2,350 2,350 2,350 6350 INSURANCE 2,007 2,218 2,440 2,190 2,350 2,350 2,350 2,350 6400 RENTALS 6420 EQUIPMENT RENT 748 693 800 800 800 800 6435 OTHER RENT 808 230 230 230 250 250 250 250 6400 . RENTALS 808 978 923 230 1,050 1,050 1,050 1,050 6470 DUESITRAININGITRAVEl 6472 CONFERENCElSCHOOUTRAINING 157 382 1,274 316 1,100 1,100 1,100 1,100 6475 TRAVEUSUBSISTENCE 92 68 237 37 250 250 250 250 6480 DUES 175 300 90 95 250 250 250 250 6470 DUESITRAININGITRAVEL 423 750 1,601 448 1,600 1,600 1,600 1,600 6498 EXPENSE CHARGED BACK 3,000- 3,000- 3,000- 3,000- 6200 SUPPLIES AND SERVICES 48,086 64,927 77,724 36,624 52,400 49,600 49,600 49,600 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,964 6,000 6,000 6,000 6700 CAPITAL OUTLAY 5,964 6,000 6,000 6,000 6800 DEBT SERVICE 6000 EXPENDITURES 232,776 266,616 323,594 152,631 305,210 317,420 317,420 317,420 13 CITY CLERK 232,776 266,616 323,594 152,631 305,210 317 ,420 317,420 317,420 01000 GENERAL FUND 232,776 266,616 323,594 152,631 305,210 317,420 317,420 317,420 Clerk 2007 Budget 0130 0131 0132 0133 0134 Object # Description Benefits Management Elections Development Imaging Total 6002 Wages FT - Reg. 112,650 6,000 6,000 35,770 160,420 6005 Wages OT - Reg. - 6015 Wages PT - Temp 35,180 35,180 6122 PERA 9,230 380 380 2,240 12,230 6124 FICA 11 ,300 460 460 2,740 14,960 6126 ICMA - 6135 Health 26,870 26,870 6139 PEHP 1,050 1,050 6140 Life/L TO 870 870 6145 Dental 1,890 1,890 6170 Workers Comp 850 850 6180 Compensated Absences 7,500 7,500 6190 Retirement Benefit - Total Personnel 39,030 168,360 6,840 6,840 40,750 261,820 6202 Operating Supplies 3,200 3,200 6210 Office Supplies 1,300 1,000 200 2,500 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 1,000 1,000 6312 Engineering Consultants - 6314 Computer Services 1,200 200 1,400 6315 Building Maintenance - 6316 Equipment Maintenance 400 4,200 4,600 6318 Filing Fees 200 200 400 6322 Pavement Preservation - 6327 Other Prof Services 4,000 4,000 6332 Postage 10,500 10,500 6334 Telephone 225 75 300 6336 Printing/Publishing 15,000 1,700 16,700 6352 Liability Insurance 2,350 2,350 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 800 800 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other Rent 250 250 6472 Conf / School/ Training 850 250 1,100 6475 Travel/Subsistence 250 250 6480 Dues 250 250 6490 Subscriptions/Publications - - Total Supplies & Services - 33,125 11,350 200 4,925 49,600 6740 Capital Expenditures 6,000 6,000 6498 Expenses Charged Back - Total $ 39,030 $ 207,485 $ 18,190 $ 7,040 $ 45,675 $ 317,420 2007 BUDGET Est. 2007 Pay 2007 With COL Inc Title/Description Step 3.0% FICA PERA City Clerk A $ 68,873 $ 5,269 $ 4,305 Deputy City Clerk A 51,799 3,963 3,237 Records Clerk B 39,744 3,040 2,484 Total Full Time 160,416 12,272 10,026 Receptionist 56% A 19,769 1,512 1,236 Receptionist C 30,831 2,359 1,927 Charge Out - Rec 50% N/A (15,420) (1,180) (964) Total Part Time 35,180 2,691 2,199 Total City Clerk $ 195,595 $ 14,963 $ 12,225