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HomeMy WebLinkAbout3.I. Administration (McNeill) :5T., CITY OF SHAKO PEE 2007 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day-to- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the city Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Actual Actual Budgeted Requested 2004 2005 2006 2007 Labor Cost $213.20 $281.64 $290.00 $300.00 Average Printing Cost 85.75 90.00 95.00 100.00 Average Cost to Produce Meeting Agenda Packet $299.00 $371.64 $385.00 $400.00 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Assistant City Administrator (2/2), Executive Secretary, .5 Communications Coordinator Supplies & Services: Office supplies $2,000 (0121), Communications Coordinator $8,000, Web site $6,000. Professional Service: Sentence to Service $6,780. Postage: $1,100 (0121), $1,000 Communications Coordinator. Training: ICMA National Conference $1,700, state managers conference $500, state managers conference (for Assistant) $500, general department head training $2,000, miscellaneous training $600, Effective Management Group participation (2) $1,800, communications training $1,000. Dues: ICMA $1,110, ICMA for Assistant $510, MN Managers Association $75, Rotary $125, MAUMA $100. Travel/Subsistence: Mileage $4,100, Meal reimbursement $325 (0121) . Subscriptions/Publications: Miscellaneous and personnel $300 (0121) . CITY OF SHAKO PEE 2007 GENERAL FUND BUDGET DIVISION: ADMINISTRATION - Human Resources (FUR) MISSION STATEMENT: The mission of the Human Resources is as follows: ACTIVITIES: The HR division is responsible for managing the recruitment and hiring process, bi-weekly and monthly payroll processing, benefit enrollment and administration, and ensuring compliance with state and federal statutes related to personnel and union issues. With the recently added staff and centralization of HR services in 2006, there are plans for increasing the City's training efforts in 2007. OBJECT DESCRIPTION:Description of line items: Wages & Benefits: Salaries: 1 HR Technician, 0.5 of Assistant City Administrator. Supplies & Services: Supplies: Electronic Timesheet Software $3,000. Professional Services: position Valuation, Labor Negotiations $15,000. Rental: FUR/Payroll Software from LOGIS $26,300. Dues/Training/Travel: $15,000 for general city employee training (safety training, sexual harassment training, training for supervisors, etc.), $5,000 for HR training. R5509BUD lOGIS005 CITY OF SHAKO PEE 8/10/2006 9:58:40 Fiscal Period: 6 I 06 Budget Report Page - 1 level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 311,850 361,462 222,233 106,869 273,080 290,550 290,550 290,550 6005 OVERTIME-FT 227 101 6015 WAGES - PART TIMElTEMP 646 6002 WAGES 312,077 362,108 222,233 106,970 273,080 290,550 290,550 290,550 6100 BENEFITS 6122 PERA 13,814 17,639 12,306 6,300 16,380 18,160 18,160 18,160 6124 FICA 22,769 25,944 15,661 7,787 20,890 22,220 22,220 22,220 6126 ICMA 3,057 6135 HEALTH 22,605 24,435 22,938 12,096 22,340 27,910 27,910 27,910 6139 POST EMPLOYMENT HEALTH PLAN 1,454 1,565 1,024 460 1,050 1,200 1,200 1,200 6140 L1FE/L TD 1,373 1,430 1,009 469 1,120 1,170 1,170 1,170 6145 DENTAL 1,634 1,649 1,142 495 1,680 2,160 2,160 2,160 6160 UNEMPLOYMENT 4,437 8,381 6170 WORKERS COMPENSATION 2,102 1,677 1,130 1,458 1,000 1,600 1,600 1,600 6180 COMPENSATED ABSENCES 2,174- 32,190- 9,906 6,000 8,000 8,000 8,000 6100 BENEFITS 66,632 46,586 73,496 29,065 70,460 82,420 82,420 82,420 6001 WAGES & BENEFITS 378,709 408,693 295,729 136,035 343,540 372,970 372,970 372,970 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 292 7,750 56 390 6210 OFFICE SUPPLIES 1,593 16,856 1,539 953 20,000 7,000 7,000 7,000 6222 MOTOR FUELS & LUBRICANTS 123 251 377 183 200 6240 EQUIPMENT MAINTENANCE 126 180 96 19 300 300 300 300 6201 SUPPLIES & SERVICES 2,134 25,037 2,069 1,545 20,500 7,300 7,300 7,300 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,430 15,567 4,781 15,000 15,000 15,000 15,000 6312 ENGINEERING CONSULTANTS 298 6315 BUilDING MAINT. 457 6316 EQUIPMENT MAINTENANCE 91 567 400 300 300 300 6327 OTHER PROF SERVICES 50,187 39,182 14,016 3,343 79,280 21,780 21,780 21,780 6300 PROFESSIONAL SERVICES 50,485 43,160 30,151 8,123 94,680 37,080 37,080 37,080 R5509BUD lOGIS005 CITY OF SHAKO PEE 8/10/2006 9:58:40 Fiscal Period: 6 I 06 Budget Report Page - 2 Level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6330 COMMUNICATIONS 6332 POSTAGE 100 908 9,100 3,500 3,500 3,500 6334 TELEPHONE 3,674 3,172 1,721 678 4,000 3,300 3,300 3,300 6336 PRINTING/PUBLISHING 3,529 5,181 2,653 949 4,800 10,000 10,000 10,000 6338 ADVERTISING 144 3,544 500 500 500 500 6330 COMMUNICATIONS 7,447 12,805 4,374 1,627 18,400 17,300 17,300 17,300 6350 INSURANCE 6352 LIABILITY 3,506 3,452 2,430 2,921 2,800 3,500 3,500 3,500 6356 AUTO 248 329 514 30 290 30 30 30 6350 INSURANCE 3,754 3,781 2,944 2,951 3,090 3,530 3,530 3,530 6360 UTILITY SERVICE 6367 REFUSE 750 14,819 6360 UTILITY SERVICE 750 14,819 6400 RENTALS 6410 LOGIS 19,093 19,851 21,237 10,705 21,000 30,000 30,000 30,000 6420 EQUIPMENT RENT 461 6425 EQUIPMENT RENT (IS FUND) 996 624 312 620 6400 RENTALS 19,093 21,308 21,861 11,017 21,620 30,000 30,000 30,000 6470 DUESITRAININGITRAVEl 6472 CONFERENCElSCHOOllTRAINING 1,826 3,078 4,121 4,372 12,500 28,100 28,100 28,100 6475 TRAVEUSUBSISTENCE 1,810 2,695 1,851 931 630 4,850 4,850 4,850 6480 DUES 1,332 898 1,326 1,612 1,950 2,080 2,080 2,080 6490 SUBSCRIPTIONS/PUBLICATIONS 429 243 124 50 500 550 550 550 6470 DUESITRAININGITRAVEl 5,397 6,914 7,422 6,965 15,580 35,580 35,580 35,580 6200 SUPPLIES AND SERVICES 89,060 127,824 68,820 32,228 173,870 130,790 130,790 130,790 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 15,107 15.000 6700 CAPITAL OUTLAY 15,107 15,000 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/10/2006 9:58:40 Fiscal Period: 6 I 06 Budget Report Page - 3 Level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6800 DEBT SERVICE 6000 EXPENDITURES 467,768 536,518 379,656 168,263 532,410 503,760 503,760 503,760 12 CITY ADMINISTRATOR 467,768 536,518 379,656 168,263 532,410 503,760 503,760 503,760 01000 GENERAL FUND 467,768 536,518 379,656 168,263 532,410 503,760 503,760 503,760 Admin 2007 Budget 0120 0121 0123 Object # Description Benefits Administration Human Res Total 6002 Wages FT - Reg. 215,360 75,190 290,550 6005 Wages OT - Reg. - 6015 Wages PT - Temp - 6122 PERA 13,460 4,700 18,160 6124 FICA 16,470 5,750 22,220 6126 ICMA - 6135 Health 27,910 27,910 6139 PEHP 1,200 1,200 6140 Life 1,170 1,170 6145 Dental 2,160 2,160 6170 Workers Comp 1,600 1,600 6180 Compensated Absences 8,000 8,000 6190 Retirement Benefit - Total Personnel 42,040 245,290 85,640 372,970 6210 Office Supplies 6,000 1,000 7,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance 300 300 6310 Attorney 15,000 15,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 300 300 6327 Other Prof Services 6,780 15,000 21,780 6332 Postage 2,500 1,000 3,500 6334 Telephone 2,500 800 3,300 6336 Printing/Publishing 9,500 500 10,000 6338 Advertising 500 500 6352 Liability Insurance 3,500 3,500 6356 Auto Insurance 30 30 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 30,000 30,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other Rental - 6472 Conf / School/ Training 8,100 20,000 28,100 6475 Travel/Subsistence 4,100 750 4,850 6480 Dues 1,830 250 2,080 6490 Subscriptions/Publications 300 250 550 Total Supplies & Services - 46,240 84,550 130,790 6740 Capital Expenditures - Expenses Charged Back - - Total $ 42,040 $ 291,530 $ 170,190 $ 503,760 2007 BUDGET Est. 2007 Pay 2007 With COL Inc Title/Description Step 3.0% FICA PERAlICMA City Administrator A $ 111 ,096 $ 8,499 $ 6,943 Asst City Administrator F 56,692 4,337 3,543 Exec Secretary A 46,620 3,566 2,914 HR Technican F 46,848 3,584 2,928 Comm Co-ord - 1/2 35,195 2,692 2,200 Car Allowance N/A 3,600 275 225 Charge Out EDA N/A (4,000) (306) (250) Charge Out Telecom N/A (5,500) (421 ) (344) Total Administration $ 290,551 $ 22,226 $ 18,159