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Home My WebLink About3.H. Mayor and Council (McNeill) 3.\-\. CITY OF SHAKO PEE 2007 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and City Council is to set policy, establish service levels, and set a rate of taxation for Shakopee property owners. ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the. Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and dismissal of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at-large for terms of two and four years, respectively. GOALS: 1- Provide for service levels commensurate with population growth. 2. Implement the Goals and Strategies of the Shakopee Visioning Process to provide for current and future needs. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Actual Budgeted Requested 2004 2005 2006 2007 Population 28,913 29,335 34,085 34,400 General Fund Exp$/Capita $2.74 $2,39 $3.32 $4.88 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Mayor's salary @ $7,860 and Council @ $6,720 per year, and the Recording Secretary @ $12,000. Supplies: Includes items for council members. Professional Service: Provides for $7,500 for undesignated projects. Communications: Delivery of quarterly HomeTown Messenger $17,000; printing ordinances for code books $250. Conference/Schools/Training: LMC conferences for Mayor or Council members $2,000. Travel Subsistence: Council workshop meals $2,500. Dues: AMM dues $7,830, League of MN Cities dues $16,310, Suburban Rate Authority $3,000, miscellaneous dues $3,000, SCALE group participation $5,000. Designated Miscellaneous: Volunteer/employee recognition picnic, employee appreciation lunch, and retirement plaques $2,000, contribution to Sesquicentennial Committee $10,000, contribution to Transportation Alliance (SCALE) $34,000. R5509BUD lOGIS005 CITY OF SHAKO PEE 8/10/2006 9:41:11 Fiscal Period: 6 / 06 Budget Report Page - 1 level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 11 MAYOR& COUNCil 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 62 6005 OVERTlME-FT 1,095 6015 WAGES - PART TIMElTEMP 35,240 34,931 34,412 18,596 41,740 46,740 46,740 46,740 6002 WAGES 35,240 34,931 34,412 19,753 41,740 46,740 46,740 46,740 6100 BENEFITS 6122 PERA 1,806 1,439 1,366 741 2,500 2,920 2,920 2,920 6124 FICA 2,713 2,672 1,988 1,094 3,190 3,580 3,580 3,580 6135 HEALTH 124 6139 POST EMPLOYMENT HEALTH PLAN 10 6140 L1FEllTD 7 6145 DENTAL 13 6170 WORKERS COMPENSATION 16 16 19 20 6100 BENEFITS 4,536 4,127 3,373 2,008 5,690 6,500 6,500 6,500 6001 WAGES & BENEFITS 39,776 39,057 37,785 21,761 47,430 53,240 53,240 53,240 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 132 194 322 317 300 350 350 350 6210 OFFICE SUPPLIES 330 250 602 265 1,500 1,000 1,000 1,000 6201 SUPPLIES & SERVICES 461 444 924 561 1,800 1,350 1,350 1,350 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,607 3,810 2,122 6327 OTHER PROF SERVICES 4,345 7,500 7,500 7,500 7,500 6300 PROFESSIONAL SERVICES 2,607 8,155 2,122 7,500 7,500 7,500 7,500 6330 COMMUNICATIONS 6332 POSTAGE 159 376 162 200 200 200 200 6336 PRINTING/PUBLISHING 1,976 1,577 1,397 400 17,800 17,250 17,250 17,250 6338 ADVERTISING 316 6330 COMMUNICATIONS 1,976 1,736 2,088 563 18,000 17,450 17 ,450 17,450 6350 INSURANCE 6352 LIABILITY 565 501 504 611 510 670 670 670 R5509BUD lOGIS005 CITY OF SHAKOPEE 8/10/2006 9:41: 11 Fiscal Period: 6 / 06 BUdget Report Page - 2 Level Of Rollup 7 2003 2004 2005 6/30/2006 2006 2007 2007 2007 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6356 AUTO 50 35 50 50 50 50 50 6350 INSURANCE 565 551 539 661 560 720 720 720 6470 DUESITRAININGITRAVEl 6472 CONFERENCElSCHOOUTRAINING 955 2,990 650 2,179 1,500 2,000 2,000 2,000 6475 TRA VEUSUBSISTENCE 2,054 712 2,236 107 2,500 2,500 2,500 2,500 6480 DUES 20,092 20,951 25,057 14,022 32,030 33,330 33,330 33,330 6470 DUESITRAININGITRAVEL 23,101 24,654 27,944 16,308 36,030 37,830 37,830 37,830 6200 SUPPLIES AND SERVICES 28,710 35,539 31,495 20,235 63,890 64,850 64,850 64,850 6500 DEPRECIATION 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 2,824 4,637 971 223 2,000 50,000 50,000 50,000 6600 MISCELLANEOUS 2,824 4,637 971 223 2,000 50,000 50,000 50,000 6800 DEBT SERVICE 6000 EXPENDITURES 71,310 79,234 70,251 42,219 113,320 168,090 168,090 168,090 11 MAYOR & COUNCil 71,310 79,234 70,251 42,219 113,320 168,090 168,090 168,090 01000 GENERAL FUND 71,310 79,234 70,251 42,219 113,320 168,090 168,090 168,090 Mayor/Council 2007 Budget 0111 Object # Description Management Total 6002 Wages FT - Reg. - - 6005 Wages OT - Reg. - 6015 Wages PT - Temp 46,740 46,740 6122 PERA 2,920 2,920 6124 FICA 3,580 3,580 6135 Health & Life - 6145 Dental - 6170 Workers Comp - 6180 Compensated Absences - 6190 Retirement Benefit - Total Personnel 53,240 53,240 6202 Operating Supplies 350 350 6210 Office Supplies 1,000 1,000 6222 Motor Fuels & Lubricants - - 6230 Building Maintenance - - 6240 Equipment Maintenance - - 6310 Attorney - - 6314 Computer Services - - 6315 Building Maintenance - - 6316 Equipment Maintenance - - 6327 Other Prof Services 7,500 7,500 6332 Postage 200 200 6334 Telephone - - 6336 Printing/Publishing 17,250 17,250 6352 Liability Insurance 670 670 6356 Auto Insurance 50 50 6360 Utility Service - - 6365 Gas - - 6367 Refuse - - 6400 Rentals - - 6410 LOG IS - - 6420 Equipment Rent - - 6425 Equipment Rent (IS FUND) ~ ~ 6430 Building Rent (IS FUND) - - 6435 Other Rent - - 6472 Conf / School/ Training 2,000 2,000 6475 Travel/Subsistence 2,500 2,500 6480 Dues 33,330 33,330 6490 Subscriptions/Publications - - 6640 Designated Miscellaneous 50,000 50,000 Total Supplies & Services 114,850 114,850 6740 Capital Expenditures - 6498 Expenses Charged Back - - Total $ 168,090 $ 168,090 2007 BUDGET 2007 Title/Description Grade 2007 Pay FICA PERA Mayor N/A $ 7,860 $ 601 $ 491 Council Member N/A 6,720 514 420 Council Member N/A 6,720 514 420 Council Member N/A 6,720 514 420 Council Member N/A 6,720 514 420 Recording Secretary N/A 12,000 918 750 Total Mayor & Council $ 46,740 $ 3,575 $ 2,921 '" ;,-' !Act ~v- ( COUNe( 1- 3,H, City of Shakopee 2007 Budget Improvement Package ,.. . ,.~ ,- Project/Improvement/ Position. Request: Request from 2007 Sesquicentennial Committee fora City contribution of $10,000. See attached. Prepared by: Mark McNeill, City Administrator Improvement Description: Shakopee will celebrate its 150th anniversary in 2007. While some events to be held throughout the year, the majority of the events will be held in conjunction with Derby Days in August. Description of Need: The Shakopee Sesquicentennial Committee (SSQC) will be engaging in fundraising for a budget to engage in a variety of activities, including entertainment and marketing, to commemorate the founding of Shakopee. Costs: The budgetfor this event has tentative been set at $38,600, although it is probably that that amount will change as planning progresses. For comparison, it should be noted that the City of Chaska contributed an amount somewhatless than $10,000 when it observed its Sesquicentennial in 2001. The budget for that event was approximately $108,000. Anticipated Revenue: The SSQC will be engaging in a number of fundraising activities, which they project will raise approximately $14,800. Impact on City Service Levels by Funding the Improvement: Some additional Public Works~types of services could be expected as a result offunding this request, as there would be more activities; however, the major impact with be the initial cost as a cash-donation. . '1 City of Shakopee 2007 Budget Improvement Package Project/Improvement/ Position Request: Provide alump sum of $50,000 to fund a revision to the City's employee pay plan. Prepared by: Mark McNeill, City Administrator Improvement Description: The City of Shakopee last updated its pay plan for non-contract employees in October, 2001. In order to keep the plan current, which will result in the City being able to offer competitive salaries, in 2006 the Budget contains money to perform an update study. That is currently underway. That is currently underway, and is being performed by in- house staff in consultation with RDK Consultants, utilizing statistics from the newly- released replacement for the Stanton Survey. Results and a recommendation are anticipated this Fall. Description of Need: _ Pay Plans normally need to be updated every 5 to 7 years. Not all positions will be in need of major changes. Costs: As the Pay Plan Update Study is not yet complete, no firm figures have been determined; thus the recommendation for a lump sum of $50,000. Changes will likely be phased in, beginning in 2007. The Study will focus on the non-contract employees, but there is a contract reopener provision for employees covered by the Public Works union contract. Ernployees covered by the Police and Police Supervisors union gauge their pay by a different set of comparisons, and therefore are not affected by the results of this study. Anticipated Revenue: None Impact on City Service levels by Funding the Improvement: Utilization of a current pay plan will help to attract and retain good and experienced employees. v 'f City of Shakopee 2007 Budget Improvement Package Project! Improvement! Position Request: Provide $34,000 to fund Shakopee's share of a proposed Transportation Alliance being considered by SCALE members. Prepared by: Mark McNeill, City Administrator Improvement Description: Scott County is the fastest growing county in Minnesota, and a lack.of investment in regional transportation projects is leading. to increased levels of traffic congestion. The Scott County Transportation Coalition was a partnership of governments, attractions, and businesses which lobbied for regional transportation projects in the 1980's and early 1990's. That Coalition was instrumental in obtaining funding for the downtown mini-bypass, the 169 Shakopeecorridorand highway, and the Minnesota River crossing which replaced the Bloomington Ferry Bridge. Shakopee was a major participant in the Coalition. SCALE is discussing the possibility of resurrecting an advocacy group to refocus State and Federal awareness on the transportation needs for the area, and funding will be needed for staffing and consulting purposes. Description of Need: _ High priority projects which have been identified include the TH 41 river crossing; a need to upgrade TH 13/101 betWeen CR 5 in Burnsville and the US 169 River Crossing; and right of way acquisitions. A Transportation Alliance would allow the ability to study the alternatives, and lobby for appropriate funding from State and Federal agencies. Costs: No budget has been set, but an amount of $1 per capita has been suggested to SCALE members for planning purposes. Anticipated Revenue: None Impact on City Service Levels by Funding the Improvement: Transportation advocacy should be seen as a long-term investment. However, the failure to at least begin to address some ofthe regional transportation shortfallswill mean greater amounts of traffic congestion, which will ultimately aff~ct economic development, and the overall quality of life in Shakopee.