HomeMy WebLinkAbout13.D.2. Award Contract for 2006 Bituminous Overlay Project 2006-5-Res. No. 6458
/3. D. L
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Consider A warding a Contract for the
2006 Bituminous Overlay, Project No. 2006-5
DATE: July 18, 2006
INTRODUCTION:
Attached is Resolution No. 6458, which accepts the bids and awards a contract for the
2006 Bituminous Overlay, Project No. 2006-S.
BACKGROUND:
On June 20, 2006, City Council adopted Resolution No. 6439, which approved the plans
and specifications and authorized staff to advertise for bids for the 2006 Bituminous
Overlay, Project No. 2006-5. The project includes a mill and bituminous overlay of
Holmes Street, between 3rd Avenue and 10th Avenue and 10th Avenue, between Marschall
Road and Harrison Street.
On July 14, 2006, a bid opening was held for the 2006 Bituminous Overlay Project, in
which there were six bids opened for this improvement project. The bids are summarized
in the attached resolution. From the bid opening, the apparent low bidder is Hardrives,
Inc. with a bid of $859,733.40. The Engineer's estimate for this project is $930,000.00.
The feasibility study contained a construction cost estimate of approximately
$974,000.00 and a project cost estimate of approximately $1,120,000.00. Adding a S%
contingency to the actual low bid and 15% indirect costs, the estimated project cost is
approximately $1,038,000.00, which is below the estimated project cost in the feasibility
study.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
ALTERNATIVES:
1. Accept the low bid of Hard rives, Inc. and adopt Resolution No. 64S8.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a S% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
S. Table for additional information.
RECOMMENDATION:
Staff recommends AIternative No.1 and No.4 in order for this project to commence.
ACTION REQUESTED:
1. Offer Resolution No. 6458, A Resolution Accepting Bids on the 2006 Bituminous
Overlay, Project No. 2006-S and move its adoption.
2. Approve a S% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
~~
Jeff Weyandt
Assistant City Engineer
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ENGRl2006PROJECTiBlTUMlNOUSOVERLA YIWORDIMEM6458
RESOLUTION NO. 6458
A Resolution Accepting Bids For
For The 2006 Bituminous Overlay
Project No. 2006-5
WHEREAS, pursuant to an advertisement for bids for the 2006 Bituminous Overlay,
Project No. 2006-S, bids were received, opened on July 14, 2006, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
Hardrives, Inc. $ 8S9,733.40
Bituminous Roadways, Inc. $ 907,619.6S
Valley Paving, fic. $ 930,770.25
Midwest Asphalt, Inc. $ 999,312.10
Northwest Asphalt, Inc. $1,007,773.60
Buffalo Bituminous, Inc. $1,028,052.00
WHEREAS, it appears that Hardrives, Inc., 14475 Quiram Drive, Rogers, MN SS374 is
the lowest responsible bidder for the 2006 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Hardrives, Inc. in the name of the City of Shakopee for the 2006 Bituminous Overlay
Project according to the plans and specifications therefore approved by the City Council and on file
in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of ,2006.
Mayor of the City of Shakopee
ATTEST:
City Clerk