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Home My WebLink About5.F.5. July Update of Two Year Goals and Action Plans \,) tit""''''''''' ~ ~ 'Ql ~"l;;>".?<,.M ~":;-''"' u.: ~ z \ti C'J ~i\.,. ~~, .:~ /fJ '}.._...~.",,::\,!,.,.f \+ January, 2006 City of Shakopee Two Year Goals and Action Plans Action Reauired: Move to receive and file the Amended July, 2006 Julv updates of the Two Year Goals and Action Plans. Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Quantify Project Staffing Requirements All First quarter 2007 Need to be tied to No.5 - Survey. (Complete following survey) 2) Define Level of Service (standards) All After survey results - second half 2006/2007 3) Training & Hiring Quality All On-going 4) Implement Use ofTechnology/Productivity All On-going 5) Determine the Publics Expectations of Service McNeill, Wilson, Themig Six months needed A community-wide survey was identified in 2004, but not completed. Funding needed - outside organization (Decision Resources, etc.) recommended. 1) Maintain Fund Balances Voxland, Council Do as part of budget cycle 2) Moderate Debt Levels Voxland, Council Do as part of budget cycle 3) Stable Tax Rate Voxland, Council Do as part of budget cycle U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc - 4) Service Charges for Planning & Costs All After Springsted report complete PRAB would like to study recreation service fees and cost recovery. Springsled r.eport is nearing complotioR for preseRt:ltion to Counoil in June with City fee recommemlations. The Council has scheduled a special meetina on July 19th to discuss the Sprinasted study. A public hearine on possible fee schedule chanaes has also been scheduled. Action Steps Parties Responsible Target Dates Additional Notes 1) Identify Neighborhoods (Line of Communication) Planning Staff (with Department End of 2006 Part of Comprehensive Plan process. Tie to Police beats, neighborhood Heads) watch, etc. 2) Hold Neighborhood Meetings Administrator, Council Continue National Night Out Most City departments needed - may need to be a lesser priority, 2006/2007 considering other work load. Parks, Recreation, and Natural Resources coordinated neighborhood meetings for South bridge Savanna Oaks and Valley Creek Crossing neighborhood park design, as well as the Riverside Fields neighborhood park location and natural resources. Additional neighborhood meetings are being planned for the park and open space boundary marking program. Greenfield Park orand openino held in June. Workine .'. with Greenfield , Prairie Bend. and Hiawatha Park neiahborhoods to coordihate use of parks for National Nioht Out. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 3} Provide more avenues for residents to get information Communications Coordinator The City's transit service The City needs to be more proactive to get information out. (Le. Newsletter, more use of cable, webstreaming, stuffers (Sh~kopee Transit) is curren~ly Parks, Recreation, and Natural Resources continues to coordinate in SPUC, Dick's Sanitation} ma~~ng 7or~ use o~ w;'b~lte production of the City News portion of the quarterly brochure with seasonal pos lOgS, oca paper a ve Ismg, . . . and on-bus rider information to mformatlon for residents. connect better with users and potential users. 4} Support Community Initiatives (Le. Arts Org/Events, To be discussed To be determined This will need additional City resources. Need to determine how to 150th, Shakopee Showcase, Special Events) recogniz.o Sesquicentennia.l in 2007. Sesquicentennial Committee meeting monthly to plan for 2007 observance. Parks, Recreation, and Natural Resources has designated Recreation Supervisor Brad Eller to serve again on the Derby Days committee, as well as the 150th Anniversary event planning committee. Parks, Recreation, and Natural Resources coordinated the 31st Annual Shakopee Showcase, held in April. 2007. 5} Know what our diverse population is; (work to build All On-going Continue reaching out (as in Visioning process) bridges} Action Steps 1} Huber Park Phase 1; Phase 2 Parks/Rec Two contracts for the Bids were rejected by City Council on May 2 due to only receiving a single construction of Huber Park were bid and IRe costs, which were higher than estimates. Council directed us to awarded on July 5th. rebid the project in two bid packages, '1.'1th the restroom/storage building as an additional deduct. Bids are scheduled to be mconsidered on July 5. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 2} Riverbank Stabilization Engineering/Parks Contingent on funding - 2007 Have contacted Congressman Kline's office on possible Federal assistance likely - request for 2006 funding cycle. Army Corp is waiting for report from Bonestroo on options to reconstruct River District sewer. Report from Bonestroolo be presented to Council on Auaust 1s" 2006. Contact with Congressman Kline's office this spring by both staff and Clr. Lehman had limited success. With new erosion discovered this spring threatening additional sewer pipe upstream, funding for Huber stabilization has been given a lower priority by the Army Corps and Congressman Kline's office. 3} Downtown Interest Groups Coordination - Downtown Wilson End of 2006 Identify ways for different downtown groups to work together. Council needs partnership, seniors, Arts group, HPAC, etc. to define City's role. 4) Community Entryways Leek Construction in Huber Park 2006 Including monument signs/railroad overpass cleanup. Contact by Rahr - Others 2007 Malting for RR overpass painting assistance; will take their participation, and partnering with County and City. A tentative decision has been identified to use the design language of Huber Park entrance monuments for community monuments as well. This idea has been shared with the Chamber of Commerce Executive, Carol Schultz, who is very receptive to the idea. In connection with the demolition of the Powers house on C.R. 15 and the Boldt house on C.R. 17, Planner Mark Noble secured additional Shakopee brick that could be incorporated into such monuments at a future date. Staff has been meetino with County Hiahwav staff to develop plans for modification to the CR 101 bridae that is due to be reconstructed in 2007. 5) Expand Community Events {i.e. Derby Days, Christmas See Goal 3, action step 4 above. Project, Local Fundraisers, Christmas in May} U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 1) Keep the Vision in Front of the Public Communications Coordinator On-going progress checks Presentations made by City Administrator to all City Boards and website, monthly updates to Commissions Feb-April, 2006 Council Vision. aoals. and Council's 2-vear work plans are beina included in all Parks and Recreation Advisorv Board and Environmental Advisorv Committee packets. 2) Use Goals & Strategies in Decision Making Process All On-going Reference goals and strategies in Council memos; cite Mission Statement on Council agenda documents. 3) Public Process Review (periodic review) Communications Coordinator, Annual Should be part of community-wide survey Administrator 4) Maintain the Steering Committee Council appointed Steering Review visioning process by end Should review at least annually, if not more frequently Committee of 2007 5) Tie each relationship to visioning goals and strategy All On-going 1) Increase City's presence in welcoming package Communications Coordinator Need to determine distribution method 2) Welcome Monument - Update population signs Leek Depending on 2006 funding Tie to goal 4, step 4, but on a community wide basis. 3) Welcome Letter from Mayor to new residents and Communications Coordinator/Mayor Fall of 2006 Need for positive first contact with new residents and businesses. Getting businesses (to include Councilor contact numbers) addresses will be the challenge. 4) Develop staff awareness/sensitivity/skills to deal HR Staff On-going w/diversity & community attitudes about it. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 5) Continue to implement accessibility plan. Parks/Rec Department On-going Priority to corrections in 2006; also training for staff. Parks, Recreation, and Natural Resources coordinated an accessibility awareness training session for City Council and all staff in April with nationally known accessibility expert John McGovern. Work continues on accessibility corrections. The PRAB received testimony from residents on the new High School pool design and accessibility concerns. Those concerns are being forwarded to the School District. Prioritv 2 corrections continue. EvaluatinQ Priority 3 corrections as part of 2007 operatinq budaet request. 6) Increase Transit - Map Resources (i.e. restaurants; Communications Transit maps Fall of 2006/2007 share with companies) CoordinatorfT ransitlEDA Action Steps Parties Responsible Target Dates Additional Notes 1) Continue to Oppose Non-Incremental Fee To Trust Council On-going On July 7 . the reaional office of the BIA issued a letter arantina the Trust request of the SMSC. Staff is followina UP on that decision. and discussion will have to take place at the Council level on the City's options. includinQ appeal. 2) Continue to Seek Cooperation on Joint Issues Staff On-going PLSLWD agreement needs title involvement; working on easement availability for CR 83 sewer. 3) Expand Partnerships w/Scott Co. & Others Council On-going 4) Facilitate Development of Non-Tribal Lands Around Council Needs discussion SMSC Lands. (CR 83 sewer) 5) Continue to find support for/reasons for SMSC to be at Council On-going the table. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc I Action Steps Parties Responsible Target Dates Additional Notes 1) Just say "No" (reject incomplete applications, support Council/staff/boards and On-going This Goal is closely related to Goal #1 - provide High Quality Services. board and commission recommendations) commissions The Planning Department routinely returns incomplete land use applications to the applicants. In addition, staff continues routinely to recommend denial of plats if all recommended conditions are not met (most recent example being Ridge Creek preliminary plat. 2) Schedule Projects and Prioritize Council/staff Adoption of CIP Tie to public survey (goal 1, step 5) and quantifying staffing requirements. At the request of the PRAB, Parks, Recreation, and Natural Resources provides a monthly project update for their review. 3) Complete Projects Before Starting New Ones Council/staff Utilize CIP prioritization Need to define when a project is "complete". 4) Dedicate resources to key services first, development Staff Need to discuss - conflicts with other goals, such as goal 7, step 4, or review is not a "key" service. school siting. Action Steps Parties Responsible Target Dates Additional Notes 1) Encourage/Educate Public to Expand Recycling Dick's Sanitation/Communications 2006 - Recycling for parks and City-wide recycling problem for single family seems to be going well. Need Coordinator public facilities to work with other vendors for multiple housing complexes, and commercial. U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 2) Update Stormwater Plan & Enforce Regulations Engineering May 2006 Parks, Recreation, and Natural Resources completed a storm sewer stenciling project with students from Sweeney Elementary. We are also working with a Scout from the Southbridge area for a possible stenciling project in Southbridge to satisfy his Eagle Scout requirements. Draft Storm Water Resources Plan has been completed bv WSB with staff comments back on the plan. Draft plan is aoina to the EAC and Plannina Commission in Julv. 3) Dev & Implement Natural Resource Design Standards Natural Resources Coordinator September 2006 Council approved NR design handbook preparation at 2/21 meeting. Parks, Recreation, and Natural Resources completed the outline for the design standards and presented to the EAC at their May meeting. We are developing a completed standard on Woodlands for their review at the June meeting. Draft of woodland standard reviewed at June meetina. EAC directed staff to continue development of additional standards and schedule workshops when drafts of all standards are complete. 4) Review Dev. Standards to Preserve Fragile Resources Natural Resources Beginning 2007 Coordinator/Planning 5) Educate/Encourage the Public about our Natural EAC and Natural Resources On-going Meeting with Jackson Township to discuss on 2/28. Resources & Its Preservation Coordinator Parks, Recreation, and Natural Resources continues to provide information on natural resources to our residents. The Spring edition of the quarterly program brochure featured Natural Resources, and we continue to update the web site with new information. Action Steps Parties Responsible Target Dates Additional Notes 1) Work with ISO 720 to develop new, cooperative, Communications Coordinator Web Jinks - June 2006 Based on direction from the PRAB and City Council, Parks, Recreation, community-wide communications (newsletters, web Jinks, or Newsletters - March 2007 and Natural Resources has submitted a request to the School District to shared sites, ete) determine if it is feasible to share staffing resources for accessibility. Met with Superintendent about sharina accessibilitv resources. Waitina response. U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 2) Develop a plan for street design, street furniture, Engineering, Community Funding must be provided in 2007 sidewalks, and neighborhood signage that visually connects Development, Econ Development budget areas of the City 3) Research and implement improved customer service Administration Depending on costs, budget for techniques for City employees 2007 4) Correlate this goal with the Community Connections steps in Goal #3 U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc