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Home My WebLink About5.F.6. Derby Days Street/Parking Lot Closings CITY OF SHAKOPEE s-: F.b · Memorandum CONSENT 'TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Derby Days Street/Parking Lot Closings DATE: June 27, 2006 INTRODUCTION: The Council is asked to approve a request from the Derby Days Committee regarding street and parking lot closures. BACKGROUND: Derby Days will be held this year from Thursday, Aug. 3rd - Sunday, August 6th. Events similar to those in previous years, including the Taste of Shakopee on Thursday, beer tent and dance on Friday will be held. A Classic Car Show will require 1st A venue to be closed from Holmes to Sommerville Streets, from 8:30 AM- 12:00 PM on Saturday, August 5th. As was the case in recent years, the Sunday parade route will be on 10th A venue, and will be staged in the Town Square Mall parking lot. A kiddie parade will be held on 3rd A venue from Scott to Lewis on Saturday. Derby Days Co-Chairs, Sandy Doherty and Jack McGovern have submitted information showing the requested street closures, parking lot closures, and other restrictions beginning Wednesday, August 2nd. The Derby Days Committee has advised, or will advise the major users of the parking lots of the times for closure. The Derby Days Committee has. also required the assistance of City workers to perform various duties throughout Derby Days, as detailed in the attached memo. Mr. McGovern will be in attendance at theJuly 5th meeting if there are questions. RECOMMENDATION: We recommend that the following traffic.and parking related lot or street closures be approved, subject to any modifications recommended by the Police Department: Wednesday August 2 after 5:00 p.m. until Sunday August 6 at 12:00 p.m.: . Parking lot on 2nd A venue between Sommerville and Lewis Street- Northeastern Corner- to set up tent Thursday August 3 after 1:00 p.m. until Sunday August 6 at 12:00 p.m.: . Parking lot on 2nd between Lewis and Holmes- Southwestern Corner- to set up Family Fun Park (There will be an entrance on Holmes for the Apartments on 2nd Avenue to enter) . . Alley from East of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to Sommerville Street . Lewis Street from 1 st A venue to 3 rd Avenue Handicap Parking in the City Hall Parking Lot (only the east side of the center island) . Thursday- August 3 from 4:30 pm to 8:00 pm . Friday - August 4 from 4:30 pm to 8:00 pm . Saturday - August 5 from 8:00 am to 8:00 pm Thursday August 3 from 1:00 p.m. until 9:00p.m.: .. 1 st A venue From Holmes to Sommerville Street for the Taste of Shakopee Saturday August 5th from 8:30 a.m. untill2:00 p.m.: . 1 st Ave From Holmes to Sommerville Street for the Classic Car Show Saturday August 5th from 8:30 p.m.until12:00 p.m. . Northside of Second A venue from Lewis to Somemrville St. for the Kids Tractor Pull Saturday August 5 from 9:00 am to 10:30 am: . 3rd Avenue from Scott Street to Lewis Street for the Kiddie Parade SaturdayAugust 5 from 12:00 p.m. to 5:00 p.m.: . Scott Street from 2nd to 3rd A venue for the Firefighters Open House displays and waterfights . Lewis Street from 3rd Avenue to 4th A venue for Soapbox Derby Sunday August 6 from 12:00 p.m. to 4:00p.m.: . Hwy. 69 entrance down 10th A venue to Spencer Street for the parade Authorizesidewalk sales by downtown merchants - Thursday through Saturday Authorize the assistance of Public Works for set up of picnic tables, benches, and clean up as needed. ACTION REQUIRED: If the Council concurs, it should, by motion, approve the listed parking and traffic related issues relating to Derby Days, August 2nd to August 6th. ~ Mark McNeill City Administrator MM:th CC: Judy Cox Dan Hughes Public Works ~ ~~. . . '1. .... ~~l'~ Shakopee Derby Days Inc. a 501(C)(3) Non-profit Organization REQUEST FOR STREET AND PARKING LOT CLOSURES Please find enclosed a copy of the notice concerning all closing of streets and parking lots. . This notice has been given to all downtown businesses and residents in the effected areas. Wednesdav AUm.ISt 2 after 5:00 p.m. until Sunday August 6 at 12:00 p.m.: . Parking lot on 2nd Avenue between Sommerville and Lewis Street- Northeastern Corner- to set up tent Thursday August 3 after 1:00 p.m. until Sunday August 6 at 12:00 p.m.: r- . Parking lot on 2nd between Lewis and Holmes- Southwestern Corner- to set up Family Fun Park (we will set up an entrance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from East of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to Sommerville Street . Lewis Street from 1st Avenue to 3rd Avenue NEW Handicap Parking in the City Hall Parking Lot (only the east side of the center island) Thursday August 3 from 4:30 pm to 8:00 pm Friday August 4 from 4:30 pm to 8:00 pm Saturday August 5 from 8:00 am to 8:00 pm Thursday August 3 from 1:00 p.m. until 9:00 p.m.: . 1st Avenue From Holmes to Sommerville Street for the Taste *NEW*Saturday August 5 from 8:30 am. until 12:00 p.m.: 1 st Ave From Holmes to Sommerville Street for the Classic Car Show Saturdav August 5 from 8:30am to 11:00 am: . Northside of Second Avenue from Lewis to Sommerville Street for the Kids Tractor Pull Saturdav August 5 from 9:00 am to 10:30 am: . . 3rd Avenue from Scott Streetto Lewis Street for the Kiddie Parade Saturday August 5 from 12:00 p.m. to 5:00 p.m.: . Scott Street from 2nd to 3rd Avenue for the Firefighters Open house displays and waterfights . Lewis Street from 3RD Avenue to 4th Avenue for Soapbox Derby Sunday Au~st 6 from 12:00 p.m. to 4:00 p.m.: . Hwy. 69 entrance down lOth Avenue to Spencer Street for the parade Page 10f3 .~ . ' ~c);~v ...1, "':.. ~ -1\"\ 6. \ .... .. .... \./ 11 f\ 0f' ' .... (\A ~ I' ~ V. nf~\--\ ~ ", J\l\'tY Shakopee Derby Days Inc. a 501 (C)(3) Non-profit Organization . \ 'i \ Dear Business Owners and downtown Residents: Derby Days 2006 Celebration will be held on August 3rd and run through August 6th. This VOLUNTEER committee has been hard at work trying to plan and run a safe and fun community festival. On Thursday night for the Taste of Shakopee we predict that close to 4,000 people will be downtown sampling the local food. With the Business Expo taking off, there should be close to 75+ area business showing off their wares. Wow! Are you ready? In order to keep this event safe; we will need to implement the following closures: Wednesday August 2 after 5:00 p.m. until Sunday August 6 at 12:00 p.m.: . Parking lot on 2nd Avenue between Sommerville and Lewis Street- Northeastern Corner.. to set up tent Thursday August 3 after 1:00 p.m. until Sunday August 6 at 12:00 p.m.: . Parking lot on 2nd between Lewis and Holmes- Southwestern Corner- to set up Family Fun Park (we will set up an entrance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from East of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to" Sommerville Street . Lewis Street from 1st Avenue to 3rd Avenue NEW Handicap Parking in the City Hall Parking Lot (only the east side of the center island) Thursday August 3 from 4:30 pm to 8:00 pm Friday August 4 from 4:30 pm to 8:00 pm Saturday August 5 from 8:00 am to 8:00 pm Thursday August 3 from 1:00 p.m. until 9:00 p.m.: . I"t Avenue FroJll Holmes to Sommerville Street for the Taste *NEW*Saturday August 5 from 8:30am. until 12:00 p.m.: 1st Ave From Holmes to Sommerville Street for the Classic. Car Show Saturday August 5 from 8:30 am to 11:00 am: . Northside of Second Avenue from Lewis to Sommerville Street for the Kids Tractor Pull Saturdav August 5from 9:00 am to 10:30 am: . 3rd Avenue from Scott Street to Lewis Street for the Kiddie Parade Saturdav August 5 from 12:00 p.m. to 5:00 p.m.: . Scott Street from 2nd to 3rd Avenue for the Firefighters Open house displays and waterfights . Lewis Street from 3RD Avenue to 4th Avenue for Soapbox Derby Sunday August 6 from 12:00 p.m. to 4:00 p.m.: . Hwy. 69 entrance down 10th Avenue to Spencer Street for the parade I We ask if you have deliveries on these dates, if at all possible, they be rescheduled or delivered off of First Avenue to help cut down confusion. We tentatively plan on bring these street closures to the City Council meeting July 5st. If you have any questions or concerns, please do not hesitate to call Jack or myseIfbefore then. On behalf of the entire Derby Days Committee, we'd like to thank you for your .consideration and support. Although some of these closings may cause inconvenience, we hope you will take advantage of the added pedestrian traffic. Many people attending the event this year will be new to the community. This is the cortununity's opportunity to accentuate our uniqueness as well as goods and services we can provide. . Sincerely, Sandy DohertY Jack McGovern Derby Days Co-Chair Derby Days Co-Chair Cell 612-703-0480 or threegamesandy@aol.com Work 445-5791 or Home 445-0937 . ., Requested duties for City Workers Wednesday August 2 by am: ) ~. Sweep Parking lot on 2nd between Sommerville and Lewis- Northeastern Corner- to set up tent ~ Request loader to move pallets of blocks ~ Place fence post, fencing and sand bags by entrance closest to Sommerville St. for Beer Garden (make sure you put out of the way for tent set up) Thursday August 3 by 9:00 am: ~ Place 10 pylon cones in front of Bill's Toggery ~ Place road barriers by Parking lot on 2nd between Lewis and Holmes- Southwestern Corner (3 sets) Thursday August 3 by 1 :00 pm: .~ Place 40 picnic tables in parking lot by tent and, 20 at the intersection of.lst Avenue and Lewis Street ~ Place 10 garbage receptacles in parking lot by tent, 6 in the parking lot by Pablos and 30 at the intersection of 1 st A venue and Lewis Street ' , ~ NEW Put Handicap signs on the East side of the center island by City Hall ~ Place 10 pylon cones in Parking lot on 2nd between Lewis and Holmes- Southwestern Corner ~ Place road barriers by 1st Avenue and Holmes, East edge (leave exit to Paragon Bank open to get to Holmes) 1st Avenue and Lewis, East edge 1st Avenue and Sommerville, South edge (leave entrance to Paragon Bank open) 2nd Avenue and Lewis, North edge , 2nd Avenue and Sommerville, West edge, east of entrange to Performance Shop Alley west of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville 3rd Avenue and Lewis street- Southwestern Corner , Friday August 4 early am: ~ Empty garbage receptacles ~ Sweep parking lots, Lewis Street from 1st to 2nd A venue and 1st Avenue from Holmes to Sommerville > Place road barriers by 1 st A venue and Homes, East edge (leave exit to.Paragon Bank open to get to Holmes) 1 st Avenue and Lewis, East Edge 1 st A venue and Sommenille, South edge (Leave entrace to Paragon Bank open) Saturday August 5 by 7:30 am: ~ Empty garbage receptacles ~ Put 20 garbage receptacles near large tent, keep the 6 in the parking lot by Pablos, but place 6 by the Volleyball court at the Eagles Club ~ NEW Place road barriers by Corner of 1st A venue and Holmes, East edge (leave exit to Paragon Bank open to get to Holmes) and 1st Avenue and Sommerville, South edge (leave entrance to Paragon Bank open) . Saturday August 5 by 9:00 am: ~ Place road barriers by Corner onrd Avenue and Scott . Corner of 3rd Avenue and Fuller Corner of 3rd Avenue and Holmes Sunday August 6 from the Hwy 69 entrance, down lOth Avenue to Spencer by 12:00 am: ~ Place all garbage receptables along parade route, 2 on opposite corners of each intersection and 1 on every block of the route. . ~ Place road barriers on both the north and south side of all intersections Sunday August 6 after parade: ~ Sweep the parking lot staging area from parade (JoAnn's Fabric to Marcus Theatre) ~ Sweep lOth Avenue from Hwy 69 entrance to Spencer / Monday August 7: ~ - Pick up picnic tables, garbage receptacles, ect ) REST 1 Page 2 of3