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HomeMy WebLinkAbout12.D. Archery Range Maintenance/Operation Plan and Lease {'1 , 12.D. CITY OF SHAKOPEE MEMORANDUM To: Parks and Recreation Advisory Board Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: Parks and Recreation Advisory Board, June 5, 2006 City Council, June 6, 2006 Subject: Archery Range. Operations Plan INTRODUCTION The Parks and Recreation Advisory Board and City Council are asked to. review the proposed operations plan for creation of an archery range in Shakopee. BACKGROUND As part of the riverfront park redevelopment work, an archery range is proposed west of CSAH 101 and north of the Minnesota River.The original design of the range was a traditional "static" range with 14 targets all in a.row, primarily designed for adults. The national organization Archery Trade Association/ ArrowSportlBowhunting. Preservation Alliance is involved in providing funding for development of archery ranges to help promote the sport. Michelle Doerr,. Education and Research Coordinator for the Archery Trade Association/Arrow Sports/Bowhunting Preservation Alliance, is a resident of Minnesota and became aware of the project. She approached me a short time ago about .. the possibility of modifying the traditional range design to an "enhance" range. An "enhanced" range is arelatively new concept that provides different opportunities for both adults and youth to train for the sport of archery. In addition to the standard "static" range shown onthe original concept plan for the site, an enhanced range has interactive three-dimensional targets, separate youth and adult shooting areas, and support facilities like picnic tables for families. The enhanced range would require additional funding, which. ArrowSport is committed to providing. The Parks and Recreation Advisory Board requested more information on the operations plan and costs when they reviewed the enhanced range concept earlier this year. DISCUSSION Creation ofthe.archeryrange was initially tied to.Huber Park construction with a proposed access road from the new boat landing. A group of committed volunteers started preparing the proposed site for creation of the range earlier this spring and are anxious to see something happen soon. With the uncertainty of the boat launch and additional time that would be required for the enhanced range concept to materialize, the volunteers would like to start with a temporary range that follows the standard traditional design. We are proposing that thefemporary traditional range proceed under a pilot program. f"-. '\ The attached operations plan outlines responsibilities for the operation and maintenance of the pilot program range. Responsibilities would be shared between volunteers of the River Valley Chapter of the Minnesota Deer Hunters Association (RVCMDHA) and the City. Under this plan, the program would assess use and the commitment of volunteers. During the pilot program phase, we would continue to work with the volunteers, the DNR, ahd ArrowSportondeveloping the enhanced range site plan and operations plan,.as well as securing the funding. If the use and commitment is sustained, the enhanced range could be considered in the future, and a revised operations plan presented to the Advisory Board and City Council. I would like to note that one of the keys to moving forward with an enhanced range would be construction of the boat launch that would provide an access road for the archery range. Under the proposed pilot program, parking and access would come fromthewest gravel road or the U.S. Fish and Wildlife parking lot and walking under the two bridges. (U.S. Fish and Wildlife would notpermit construction of a roadway just for the archery range without a change to the easement.) If the terms of the operations plan are agreeable tothe Advisory Board and City Council; the plan would be integrated into a lease with the DNR, which would return to City Council for approval. BUDGET IMPACT If we proceed with the pilot program, the startup costs for the range would be covered primarily by grants provided by the DNR and donations from civic organizations. Grant applications would be submitted in the names of the City and Shakopee Downtown Partnership. (Shakopee Downtown Partnership has agreed to be the umbrella non-profit agency for supporting the volunteers.) At this point, I anticipate that all startup costs for the pilot program will be covered by donations and the DNR. Ongoing operating cost for the City would involve staff time for trash removal and roadway snow removal (as needed), as well as providing an accessible portable restroom. The costs for trash removal and snow removal are estimated at no more than $1,000 per year, and the accessible restroom would run $2,880 per year at the current contract price. One costthat is identified on the operation plan as a RVCMDHA cost is replacement of the targets that wearfrom use. The pilot program replacement costs are estimated at less than $5,000. If the RVCMDHA is unable to raise funds for replacement, the City would need to consider funding the replacement costs or abolishing the range. An enhanced range would likely require additional City maintenance costs, and would need to be considered with that proposal. VISIONING RELATIONSHIP Goals: Active and Healthy Community Strategies: Increased Use of Park and Recreation REQUESTED ACTION The following requested action would allow the volunteers to proceed with creating the pilot program as identified . in this memo. It would also commit the City to work with the I'~ , DNR to develop the lease agreement, which would be brought back to City Council for final review. Parks and Recreation Advisory Board The Advisory Board is asked to make a recommendation on the operations outline for the pilotprogram range. This recommendation would be forwarded to City Council at their . meeting on June 6. City Council City Council is also asked to review the proposed pilot program operation plan and budget impact. If agreeable, you are asked to direct staff to proceed with developing a lease agreement with the Minnesota DNR for creation of the archery range. Shakopee Archery Range Proposed Operations Outline RVCMDHA = River Valley Chapter of the Minnesota Deer Hunters Association Com anent Lease with DNR for use of land Programs Programming more likely if Enhanced Range concept is developed. It is anticipated that . Beginner classes programming would be shared with the user groups and the city. However, the city would . Advanced classes have ultimate deCision on programmatic components. . Leagues . JOAD . 4-H . Birthday parties . Rentals . Tournaments Special Events Instructors are often volunteers, but good programming may require some form of payment. RVCMDHA,4H, City Additional instructor training Training is available through different agencies. RVCMDHA, DNR, . State school archery Other Archery coordinator Organizations . Local archery organization certified instructor . NADA Fees could be charged to help support operation of the range. In some archery facilities, a permit process is used. Fees should be considered if the Enhanced Range concept moves forward, but enforcement and administration of the fee program would need to be considered. Dail fee Not proposed. Would require staffing. n/a l .' \ -- Annual permit TBD City . Adult . Youth . Family . School . Grou How to buy TBD City . Pay box . Mail . Phone . Online . Community Center Arche Club Marketing plan . Local retailers . Local media . Archerysearch.com . Schools . Bowhunter databases . Local organizations . Special events Postin s at facilities Maintenance* Target replacement Target replacement for standard range is estimated at up to $5,000 per year. If the RVCMDHA (If enhanced range is pursued, target replacement could run up to $10,000 per year, volunteers are depending on use. unable to raise funds, City could be responsible for entire costs. Garbage collection Shared Portable toilets proposed initially. ADA units run $240/month. Vault toilets could be City considered in the future if enhanced ran e is ursued. General mowin . RVCMDHA None ro osed. n/a Gravel access aths would need to be maintained. RVCMDHA RVCMDHA has discussed a small picnic shelter. No other structures would be permitted RVCMDHA due to flood lain. As needed. Ci Targets would need to be removed if flooding is likely, and site restoration would likely be RVCMDHA needed once flood waters have lowered. (City may need to assist with transporting and storin tar ets. *If volunteers are unable to fulfill maintenance responsibilities, the. City would need to decide whether it would assume these responsibilities or abolish the pilot program. J" ~(. ~ NOTES 1. PROPOSED CITYjDNR 24' WIDE BITUMINOUS ROAD AND CONCRETE WATER ACCESS RAMP. CONSTRUCTION PLANNED FOR FALL 2005. 2. FURNISH AND INSTALL WATER ACCESS j ARCHERY RANGE DIRECTIONAL SIGN & POST. - ARCHERY RANGE DESIGNED ACCORDING TO A.M.M.O. "ARCHERY & BOWHUNTER RANGE GUIDELINES" - OPTIMAL SHOOTING ORIENTATION WITHIN 45 DEGREES OF NORTH - DISTURBED AREAS AND ARCHERY RANGE: SEED WITH NATIVE GRASSES, MULCH ESTIMA TE - ASSUMES WINTER 2005 BIDDING - CONCRETE VAULT TOILET $8,000 - PICNIC SHELTER $15,000 - $20,000 Item Descliption Qty Unit Unit Price Amount 1 Erosion Control Barrier & Pemlit 1 LS. 2000 $2.000 2 Clearing & Grubbing 1 LS. 1000 $1.000 3 Grade & Compact 6000 S.Y. 1 $a.oOO 4 Excavation I Disposal 300 c. Y. 7 $2.100 5 Class 2 Agg. Surfacing 6" Thick 350 S. Y. 6 $2.100 6 Class 5 Agg. Surfacing 6" Thick 3200 S.Y. 4 $12.800 7 Traffic Control Boulders 15 EA. 100 $1.500 8 Target Butt 28 EA. 300 $8.400 9 Signs ll.S. 1000 $1.000 10 Seed & Mulch 1.25 Acre 2000 $2.500 Subtotal $39,400 Mobilization $1970 Grand Total $41,370 SHAKOP ;Jt~ H\!>,~M MINNESOTA OEPARTMENT Of NA ruRAl RESOURCES 01V151,," OF ENFORCEMENT I"' SHAKOPEE ARCHERY RANGE "" CONCEPT PLAN - J. H. PETERSON ARCHERY RANGE SCALE IN FEET ""'"' 0_ "" CONCEPT PLAN ~,- ~1Sl(A CITY OF SHAKOPEE SCOTT COUNTY SHAKOPEE LolatlR"'eIon Rlhleed 9~ -. 1 T. 1\'!> ... II, 23 'VI. ... -- Rrf.~ ENF"05-05 NOTES - ARCHERY RANGE DIMENSIONED ACCORDING TO MICHELLE DOERR (ARROW SPORT). - SHELTER, TOILET AND PARKING LOCATION AND AMOUNT OF CLEARING AND GRUBBING DETEREMINED BY SHELTER FINISH FLOOR ELEVATION. SHEL TER FLOOR ELEVATION DETERMINED BY CITY OF SHAKOPEE 'FLOODPLAIN & SHORELAND MANAGEMENT ZONING ORDINANCES'. - DISTURBED AREAS AND ARCHERY RANGE: SEED WITH NATIVE GRASSES, MULCH f'ACfUTIE"S &: OPERATIONS SUPPORT BUREAU MINNESOTA DEPARTMENT OF' NATURAl RESOURCES - ~T" ,'" DI,^S'ON OF ENFORCEMENT I"" - ,'" CONCEPT PLAN 6) SHAKOPEE ARCHERY RANGE J. H. PETtRSOM ARCHERY RANGE I I -" ~ "" SCALE. IN FEET , CITY OF SHAKO PEE 100 ~g.- SCOTT COUNTY SHAKOPEE LatnlR.....iQn R..."..,By SK. I T.115 If.R. 23 W. CONCEPT PLAN ~ flIo_ __ RtI.Ow9L ENF05-05 .,. ..