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Home My WebLink About5.C.2. Award Contract for CSAH 83 Trunk Sanitary Sewer Extension, Project No. 2006-6-Res. No. 6433 ,s:c .1. CITY OF SHAKO PEE Memorandum COf~SENT Mayor & City Council TO: Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider A warding a Contract for the CSAH 83 Trunk Sanitary Sewer Extension,.from Church Addition to River Valley Estates 2nd Addition, Project No. 2006-6 DATE: June 6, 2006 INTRODUCTION: Attached is Resolution No. 6433, which accepts the bids and awards a contract for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition, Project No. 2006-6. Also, attached is the temporary easement document needed from the Shakopee Mdewakanton Sioux Community (SMSC). BACKGROUND: On April 18, 2006, City Council adopted Resolution No. 6397, which approved the plans and specifications and authorized staff to advertise for bids for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition, ProjectNo. 2006-6. On May 25, 2006, a bid opening was held on the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition Project, in which there were five bids opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening, the apparent low bidder is Minger Construction, Inc. with a bid of $554,645.90. The engineer's estimate for this project is $541,000.00. Attached is a memo from John Powell, Project Manager from WSB & Associates, Inc. on the bid results as compared to the feasibility report. By constructing the trunk sewer on the east side, a savings of $125,000.00 in right-of-way costs was achieved. If Council awards the contract, staff is also requesting a contingency amount equal to 5% of the contract to cover minor change orders and quantity adjustments that may occur on the project. Also,.an extension agreement with WSB. & Associates, Inc. is necessary to provide for the surveying and construction engineering assistance, as needed for this proj ect. In addition, staff is requesting approval for payment of $50,000.00 to the SMSC for the temporary easement needed for construction of the sewer. Attached is the easement document and drawing that has been executed by the SMSC. ALTERNATIVES: 1. Accept the low bid of $554,645.90 and adopt Resolution No. 6433. 2. Accept the low bid of$554,645.90 and adopt a revised Resolution No. 6433. 3. Reject the low bidder and award to another bidder. 4. Reject all bids and rebid. 5. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 6. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide for the surveying and construction engineering assistance, as needed for this project. 7. Approve a motion approving the payment of $50,000.00 to the Shakopee Mdewakanton Sioux Community for the temporary easement along CSAH 83. 8. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.'s 1, 5, 6 and 7 in order for this project to commence. ACTION REQUESTED: I. Offer Resolution No. 6433, A Resolution Accepting Bids on the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition, Project No. 2006-6 and move its adoption. 2. Approve a5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute. an extension agreement with WSB & Associates, Inc. to provide surveying and construction engineering assistance, as needed for this project. 4. Approve a motion approving the payment of $50,000.00 to the Shakopee Mdewakanton Sioux Community for the temporary easement along CSAH 83. ~.4i ruee Loney · Public Works Director BUpmp ENGR/2006PROJECT/CSAH83SEWERPIWORDIMEM6433 RESOLUTION NO. 6433 A Resolution Accepting Bids For The Cash 83 Trunk Sanitary Sewer Extension, From Church Addition to River Valley Estates 2nd Addition Project No. 2006-6 WHEREAS, pursuant to an advertisement for bids for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition, Project No. 2006-6, bids were received, opened on May 25, 2006, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Bid Minger Construction, mc. $554,645.90 S.M. Hentges & Sons, mc. $564,633.00 S.R. Weidema, mc. $575,564.85 Barbarossa & Sons, mc. $795,533.90 Ryan Contracting,. mc. $892,748.00 WHEREAS, it appears that Minger Construction, mc., P.O. Box 236, Chanhassen, MN 55317is the lowest responsible bidder for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition, Project No. 2006-6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are. hereby authorized and directed to enter into a contract with Minger Construction, Inc. in the name of the City of Shakopee for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to River Valley Estates 2nd Addition Project according to the plans and specifications therefore approved by the City Council and On file in the office ofthe City Clerk. Adopted in session of the City Council of the City of Shakopee, Minnesota,. held this day of , 2006. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2006PROmCT/SEWERPU-RlVERSIDEBLUFFSIWORD/1RES6367 ~ WSB & Associates, Inc, Infrastructure. Engineering. Planning. Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763541-4800 Fax: 763541.1700 Memorandum To: Bruce Loney, P.E. Public Works Director From: John Powell, P.E. WSB & Associates, Inc. Date: May 31, 2006 Re: Contract Award - City Project No. 2006-6 CSAH 83 Trunk Sanitary Sewer Extension Shakopee, Minnesota WSB Project No. 1281-96 Contractor bids for construction of the referenced project were opened on May 25, 2006. Five bids were received by the City with the lowest bid received from Minger Construction in the total amount of $554,645.90. We submit the following informatimi as the City considers the award of the contract: 1. The Feasibility Report for this project dated February 2,2006, identified estimated costs for two construction alternates. The less-expensive alternate (Alternate 1) had a construction cost of $492,250 plus a 10% contingency for a total estimated construction cost of$541,475. A 10% contingency on the construction cost is common in the feasibility phase when. a detailed design has not yet been completed. The low bid amount from Minger Construction is generally consistent with the total estimated construction cost from the Feasibility Report. 2. The Feasibility Report had shown a proposed alignment primarily located along the west side of CSAH 83 which would have required temporary or permanent easement acquisition from multiple property owners. Estimated. easement acquisition payment costs for Alternate lof$174,300 were included in the estimated project cost. The final sewer alignment is primarily along the.east side ofCSAH 83 and the easement acquisition payment cost has been reduced to about $50,000. 3. The realignment of the sanitary sewer to the east side of CSAH 83 during final design led to an additional jacked pipe crossing ofCSAH 83 to provide lateral service to "Future Thrush Street". This change increased the jacked pipe quantity on the project by about 120 feet; the resulting additional construction cost based on the low bid is $54,590.50. However, even after considering this added cost, the overall project cost has been reduced significantly from about $895,000 to about $756,000. C:\Documents and SettingslbloneylLoca{SettingslTemporary Internet FileslOLKI 08lMEMO-b /oney.0531 06.doc Mr. Bruce Loney May 31,2006 Page 2 4. As stated at the public hearing, after extensive discussions with the Minnesota Pollution Control Agency (MPCA), the agency concluded that an Environmental Assessment Worksheet (EA W) would be required for this trunk sanitary sewer extension. The Shakopee City Council authorized the preparation of information for this EA W on March 6, 2006. We have been informed in writing by the MPCA, as they are the responsible governmental unit (RGU) for this EA W, that their Commissioner has executed findings stating this project does not require preparation of an Environmental Impact Statement (EIS). The MPCA Staff indicates the project is now clear for permitting of the sanitary sewer extension. If there are any questions regarding this information, please contact me. C:\Documents and Settings\bloney\LocaJ Sellings\Temporary Internet FileslOLKI 08lMEMO-b loney-053106.doc .. WSB & Associates, Inc, Infrastructure _ Engineering. Planning _ Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763541-4800 Fax: 763541-1700 June 1,2006 Mr. Bruce Loney, P.E. Public Works Director City of Shakopee 129 South Holmes Street Shakopee, MN 55379-1376 Re: Extension Agreement to provide Construction Services for the CSAH 83 Sanitary Sewer Extension from the Church Addition to Valley View Road City Project No. 2006-6 Dear Mr. Loney: According to our Agreement for Professional Services with the City of Shakopee and Section I.C.2 (Major Projects), this extension agreement is written to provide for Construction Services for the above-referenced project. We are proposing to complete this work on a cost-reimbursable basis for the amount of$15,754 as stated in our original proposal. The City of Shakopee agrees to reimburse WSB & Associates, Inc. for these services in accordance with our Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. David E. Hutton, P .E. Vice President City Administrator City Clerk Mayor Date C:\Docwnents and Settingslbloney\LocaJ SettingslTemporary Internet FilesIOLKI08\CSAH 83 Constr ext 060106.doc From:SHAKOPEE MDEWAKANTON 9524966180 06/01/2006 12:49 #005 P.001 ...---....... Shakopee Mdewakanton Sioux Community OFFICERS Stanley R. Crooks 2330 SIOUX TRAIL NW. PRIOR LAKE, MlNNESQTA Chairman Glynn A, Crooks TRlBAL OFFICE: 952.445-8900 . FAX: 952-445.8906 Vi,,/;! Chairman Keith B. Anderson FAX COVER SHEET Secretary/Treasurer To: Bruce Loney FAX#: (952) 233-3803 Agency/Company: City of Shako pee From: Stan ellison FAX#: 952-496-8906 Program/Department: SMSC Date: 6/1/2006 Time: Total Pages Sent: 3 Comments: ........................................................................................................ Originals to follow:D Originals will not follow:D From:SHAKOPEE MDEWAKANTON 9524966180 06/01/2006 12:49 #005 P.002 Kennedy & Graven, Chartered Pill #279160010 and PID #279160040 Abstract TEMPORARY EASEMENT FOR CONSTRUCTION THIS INSTRUMENT is made by Shakopee Mdewakanton Sioux Community, a federally recognized Indian tribe, Grantor, in favor of CITY OF SHAKO PEE, a Minnesota municipal corporation, Grantee. FOR GOOD AND VALUABLE CONSIDERATION, receipt of which is acknowledged by Grantors, Grantors grant and convey to the Grantee a temporary easement for construction purposes, including the right of the Grantee, its contractors, agents, and employees to enter upon said premises at all reasonable times for. the pUlposes of construction, grading, sloping, and restoration purposes, and all.purposes ancillary thereto, together with the tight to cut, trim, or remove therefrom trees, shrubs, or other vegetation from the easement area, as well as the right to deposit construction materials upon the easement area and to deposit or remove earthen materials from the easement area. Said easement is granted over, under, across and upon the following described real property: The Northeast Quarter of the Northeast Quarter; the South Half of the Northeast Quarter; the North Half of the Southeast Quarter; and the Southeast Quarter of the Southeast Quarter, all in Section 16, Township 115, Range 22, Scott County, Minnesota; AND TheSouthwest Quarter of the Southeast Quarter of Section 16, Township 115 North, Range 22 West, Scott County, Minnesota. Said temporary easements are described as follows; 286980v2 NKE SH155.171 From:SHAKOPEE MDEWAKANTON 9524966180 06/01/2006 12:49 #005 P.003 ---,..- The east 80.00 feet of the west 180.00 feet of the South Half of the Northeast Quarter, Section 16, Township 115, Range 22, Scott County, Minnesota. And the east 80.00 feet of the west 180.00 feet of the North Half of the Southeast Quarter of said Section 16. And also the east 130.00 feet of the west 180.00 feet of the north 100.00 feet of the Southwest Quarter of said Southeast Quarter of Section 16. Said temporary easement expires on June 15, 2007. STATE DEED TAX DUE HEREON: NONE Dated this L day of M 0-\./ ,2006. I :2~1'4 ey R. Crooks . Its Chainnan STATE OF MINNESOTA ) ) SS. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this l' v ~ day of h 'i. . . 2006, by Stanley R. Crooks, the chairman of Shakopee Mdewakanton Sioux Community, a federally recognized Indian tribe, . on behalf of the tribe, Grantor. ~ a.=---- ----" Not hlie . ONJ Notary Public-MInnesota Mv CommlssIOll.~~~~ :~~ ~;~ THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered 470 US Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 286980v2 NKE SHl55.171 ~ PROPOSED TE~PORARY CONSTRUCTION EASENENT n AREA - 226.508 sq ft .~ ,~ /l ;:: z~ ~:! t:.:>' a~ <." ~' ,?",<'i,. ~$ I ~'":."}. ~, 0" ".,...,~. ." z~ ~\\". " ~ .....' ,~;o .. {o, ,\ ,f S.......C. SHAKOPEE MDEWAKANTON SIOUX S.......... J!: 4"' &' I\.' ...i'" a~ ,f-<> \, PID NUMBER 279160010 J ~'<:' cl' ;f.- 4- .~ ~~ ..\'y. ~~~cs o;J: ,& .- 0~ . Q ,,"-' \:\0 ...i~ jg'" .:/. ~ '" ,,'* ...'* a~ " ty 1<'5' &~ ~$ #~ z~ lfQ 4:' - - 0 OJ) - . . ---0 .<:'@ " OJ) '" 0 "-' '-. - .. - I ci 0 ~ ci I ~ I I I I I I I I d. I 0' j:: I I is I " I .. ". I ,,ii.- ~ '" ~ ,,<;\.;f. ", ....!" .... I ,rf: ~ ~....,..tl..-f ,,'* '" ...i" "' s<:.. ~~ ,- ~ I ,V j ( IN FEf) ,ilo 1 1 inch.. 00 it. ..." ~ '" '" m n ~ ~ A - 701 Xenia Avenue South, Suile 300 CSAH 83 Sanitary Sewer Extension WSB ProJect No. 1281-96 DATE212106 % WSB MinneapoNs, MN 55416 CITYPROJNO W'MV.wsbeng.com ~ Parcel Sketch ~ eft Associates, Inc. Parcel 3 ,~76J..541-4&X1.FllI(763-S41.1700 Shakopee, Minnesota ~ INFRASTRUCTURE * ENGINEERING ~PL.ANNING $CONSTRUCTION