HomeMy WebLinkAbout5.B.1. Microsoft License Renewal
s: 6 J.
City of Shakopee
Memorandum CO'~Sff~r
TO: Honorable Mayor & City Council
Mark McNeill, City Administrator
FROM: Carrie Duckett, Information Technology Coordinator
SUBJECT: Microsoft License Renewal
MEETING DATE: June 6, 2006
INTRODUCTION:
The Council is asked to authorize renewing the City's service agreement for its Microsoft
Software at a cost of $22,859.42.
BACKGROUND:
The City currently utilizes Microsoft Software on 8 servers, 120 desktops, 133 e-mail accounts,
120 Office Suites, and other database intensive software applications. Microsoft Software
Assurance (SA) is required in order to stay compliant with our Microsoft licenses.
Microsoft SA is a maintenance program that provides us with a variety of benefits, including
deployment planning, staff training, product support, and software upgrades. It allows the City
to stay current with the continually changing Microsoft products and helps IT staff minimize
downtime by providing phone support 24 hours a day and web support during regular business
hours.
Without SA, software upgrades and maintenance would not be available. When future upgrades
are required, Microsoft licenses would have to be purchased at a much greater cost. This would
limit the City's ability to keep up to date with the most current software which is utilized by city
employees on a day-to-day basis.
BUDGET IMPACT:
The costofthe renewal for 2006 is $22,859.42. These funds will be taken from budgeted IT
funds. Renewal is an annual occurrence, and the cost of renewal is setby Microsoft based on the
number of Microsoft licenses the City has.
VISIONING RELATIONSHIP:
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Keeping the City's IT assets up to date insures the maximum usefulness, dependability and
flexibility from them, which in turn meets the intent of City Goal D, vibrant, resilient, and stable.
REQUESTED ACTION:
The Council is asked to authorize appropriate city staffto renew the City's Microsoft License
Service Agreement through LOGIS for an amount not to exceed $22,859.42 from the IT budget.
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