HomeMy WebLinkAbout4.C.3. Order a preliminary engineering report for the 2015 Street Reconstruction Project No. 2015-1, Res No. 7484 Consent Business 4. C. 3.
SHAKO'EE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 09/16/2014
SUBJECT: Ordering a Preliminary Engineering Report for the 2015 Street Reconstruction
Project, Project No. 2015-1, Res. No. 7484 (E)
1 4
Action Sought
Adopt Resolution 7484, which orders a Preliminary Engineering Report for the 2015 Street
Reconstruction Project; authorize the appropriate City officials to execute an Agreement with
ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City
officials to execute an Agreement with WSB &Associates, Inc. to perform engineering services.
Background
Staff has completed the review of the proposed 2015-2019 Capital Improvement Program which
includes street reconstruction projects on the streets listed below. Due to the size of the project,
staff is requesting an early start on the project.
Attached is a map showing the proposed study area for the 2015 Street Reconstruction Project. In
the preliminary engineering report, staff will investigate street reconstruction along with utility
replacement.
In order to reconstruct these streets during the summer months of the 2015 construction season,
soil borings, a topographical survey and the preliminary engineering report should be authorized
at this time.
It is staff's intent to prepare the preliminary engineering report in accordance with the current
assessment policy of assessing 30% of the street improvements to the benefitting properties. This
will require 70% of the street improvements to be city funded.
Attached is Resolution No. 7484, which orders a preliminary engineering report to be prepared
for the following streets:
•7th Avenue from St. Marks Road to Apgar Street
•Shumway Street from 6th Avenue to 10th Avenue
•Market Street from 7th Avenue to 1 lth Avenue
•St. Marks Road
Also, attached is a proposal from WSB &Associates, Inc. to perform surveying services and a
proposal from ITCO Allied Engineering Company to perform soil borings.
Recommendation
1. Offer Resolution No. 7484, A Resolution Ordering a Preliminary Engineering Report for the
2015 Street Reconstruction Project and move its adoption.
2. Authorize the appropriate City officials to execute an agreement with ITCO Allied
Engineering Company to perform soil borings.
3. Authorize the appropriate City officials to execute an agreement with WSB & Associates,
Inc. to perform engineering services.
Budget Impact
If the project is approved, it will be funded by the Sanitary Sewer Fund, Storm Sewer Fund,
Shakopee Public Utilities, special assessments and Capital Improvement fund or tax levy.
Relationship to Vision
This supports Goal E: Deliver effective and efficient public services by a staff of well-trained,
caring, and professional employees.
Requested Action
Adopt Resolution 7484, which orders a Preliminary Engineering Report for the 2015 Street
Reconstruction Project; authorize the appropriate City officials to execute an Agreement with
ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City
officials to execute an Agreement with WSB &Associates, Inc. to perform engineering services.
Attachments: Res. No. 7484
ITCO Allied Proposal
WSB Cost Estimate Proposal
Map Location-CIP Sheet
RESOLUTION NO. 7484
A Resolution Ordering The Preparation Of A
Report On An Improvement To
The 2015 Street Reconstruction Project
WHEREAS, it is proposed to improve 7t'Avenue from St. Marks Road to Apgar Street,
Shumway Street from 6th Avenue to 10m Avenue, St. Marks Road and Market Street from 7th
Avenue to 11t1'Avenue by reconstruction of sanitary sewer,watermain, storm sewer, concrete curb
& gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefitted
property for all or a portion of the cost of the improvement,pursuant to Minnesota Statutes, Chapter
429.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney,
Public Works Director, for study and that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement,and the estimated cost of the improvement as recommended.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of ,2014.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2015-PROJECTS/2015-RECONSTRUCTION/WORD/RES7484-ORDER-REPORT
ITCO ALLIED ENGINEERING CO.
AN ALLIANCE OF INSTANT TESTING COMPANY AND ALLIED TEST DRILLING
Jobsite and Laboratory Testing, Geotechnical Services
Commercial, Residential and Municipal
7125 West 126th Street, Suite 500, Savage, MN 55378
Telephone: 952-890-7366 • www.itcoallied.com • Fax: 952-890-5883
August 28, 2014
Mr. Jeff Weyandt, P.E.
City of Shakopee
129 Holmes Street North Phone: 952-233-9362
Shakopee,MN 55379-1351 Fax: 952-233-3801
Re: Proposal for Soil Exploration - 2015 Street Reconstruction Project
We are pleased to submit this proposal for geotechnical engineering services for the above referenced
project. This proposal letter presents our planned scope of work and the associated fees for this project.
The purpose of our work would be to obtain information regarding subsurface conditions.
The project site is located along 7th Avenue West from St. Marks Street to Apgar Street, Shumway
Street from 6th Avenue to 10th Avenue West, and St. Marks Street from 6th Avenue West to where it
dead ends south of 7th Avenue West. The site consists of existing roadways that will be reconstructed.
ITCO Allied Engineering proposes to put down four borings on the site at locations as shown on the
site plan. With this proposal we assume that the project site is accessible for a truck mounted drilling
rig. If we find that the site is inaccessible to our drilling rig, we will contact you to discuss other
field exploration options. Flagging or other traffic control is not included in this proposal. If this is
necessary it would be done at additional cost.
The borings will be Standard Penetration Test (SPT) borings with samples taken every 2.5 feet.
SPT borings are recommended because they provide a more accurate soil profile than other types
of borings. We have also included costs for conducting 4 gradation tests and 4 P.I. tests in order to
determine the AASHTO soil classes and estimate the R-values. If pavement subgrade soils consist of
sandy soils the P.I. tests would not be necessary.
The results of our field exploration program, along with the boring logs and a boring location diagram
would be presented in a final engineering report. The fees for our field exploration are presented in the
following table.
1
Quantity Units Unit Cost Extended Total
Mobilization 1 L.S. $300.00 $ 300.00
SPT Borings(4 borings) 56 L.F. $ 15.00 $ 840.00
Pavement Patches 4 Each $ 10.00 $ 40.00
Gradation Tests 4 Each $ 70.00 $ 280.00
P.I. Tests (if needed) 4 Each $ 75.00 $ 300.00
Engineering Report 1 L.S. $500.00 $ 500.00
Subtotal $2260.00
Ten Percent Discount $(226.00)
Total Estimated Cost $2034.00
If undocumented fill or poor soils are encountered at the proposed drill site and depths, additional
bores or deeper sampling may be required to develop an adequate soil profile. If deeper sampling
and/or additional borings are recommended, we will notify you and obtain your authorization, prior to
proceeding with this work. The cost for our services would not exceed the estimated total cost given
herein,unless unanticipated conditions are encountered and your authorization is obtained.
If this proposal is acceptable please sign in the space provided below and return one copy with your
original signature. If you have any questions regarding this proposal, or if we can provide additional
assistance,please do not hesitate to contact us at(952) 890-5909.
ITCO Allied Engineering Company
Robert Sullentrop P.E.
Project Engineer
AUTHORIZATION
I, representing
(name)
hereby authorize
(company or self)
the above described soils investigation to be performed on the subject property.
This authorization provides the right of entry to Allied Test Drilling Company for
all required soils investigation work. Payment is due upon receipt of the invoice
unless other arrangements are made in writing.
SIGNATURE DATE
2
WSB
Infrastructure• Engineering• Planning•Construction 701 Xenia Avenue South
L.m,.,,,rc),t,u:. Suite#300
Minneapolis,MN 55416
Tel: 763 541-4800
Fax: 763 541-1700
September 3, 2014
Mr. Jeff Weyandt, PE
City of Shakopee
129 S. Holmes Street
Shakopee, MN 55379
Re: City of Shakopee 2015 Street Reconstruction Project
Estimate of Cost to Provide Topographic Survey Services and Construction Staking
Services
Dear Mr. Weyandt:
We propose to provide survey services for this project, as described below, on an hourly cost-
reimbursable basis in accordance with our current fee schedule. The areas for this work are
listed below and as shown on the attached figures from your RFP:
• St Marks Road —from 6th Avenue to 200 feet south of 7th Avenue
• 7th Avenue—from St marks Road to Apgar Street
• Shumway Street—from 6th Avenue to 10th Avenue
Scope and Project Understanding:
• WSB will have the same survey crew throughout the project that will do all of the
topographic survey and construction staking. This will ensure that they are familiar with
the project and continuity throughout the construction will be maintained. This aspect
has been our past practice and the City can be assured the same staff will be there each
time.
• WSB will complete a topographical survey of the project area.
• WSB will submit the points for the various project areas to the City by October 20, 2014.
• City staff will plot the topo.
• The horizontal datum shall be on the Scott County coordinate system.
• The vertical datum shall be on the NA VD88 sea level datum.
• The project area extends 10-feet beyond the right-of-way (we will shoot the houses
corners)
• Survey will include all shots necessary to prepare a set of construction plans including
but not limited to the following:
1. Shots at all match in points
2. Shots to establish existing vertical and horizontal alignment
3. Property irons to establish existing right-of-way
4. Cross sections every 50 feet, including at a minimum centerline, gutter line, top
of curb, sidewalk, right-of-way line, grade breaks and 10-feet beyond the right-of-
way.
K:-Shakopee'_015 Region Survey REFITS Prop Shak 2015 Sunny 9-3-14.doc
Mr.Jeff Weyandt, PE
City of Shakopee
September 3, 2014
Page 2 of 3
5. Manhole reports including pipe sizes, pipe types, inverts block or precast and
condition.
6. Boring locations (coordinate with ITCO Allied Engineering)
7. Small utilities (have utilities located through Gopher State One Call and maps
of all small utilities in the area sent to the City).
8. All curb stops (WSB will coordinate the location of all curb stops with Shakopee
Public Utilities).
9. QA/QC review of the topographic survey and manhole reports
Deliverables to the City:
• ASCI point file and points in a Cad file in AutoCAD format with all topographic survey
shot information included.
• Private Utility Maps collected from Gopher 1 Locates in paper and/or electronic PDF
format.
Topographic Survey Work:
Cost not to exceed fee for the above described areas is given below:
• 2015 Street Reconstruction: $4,650.00
Construction Staking:
Based on similar project size and scope we have completed for the City of Shakopee we
estimate our fee to complete the construction staking for this project at:
• 2015 Street Reconstruction: $10,600.00
Construction staking will include sanitary sewer, water main, storm sewer and curb stakes.
As-builts:
As-built surveys we estimate to be competed for a fee for each of the areas is given below:
• 2015 Street Reconstruction: $1,500.00
The as-built work would include rim and invert elevations on all project structures and
coordinates on service locations. We will provide Cad file on disk in AutoCAD format with all as-
built survey shot information included.
Our hourly billing rates for a 2-person crew are $155/hour and office survey work at$109/hour
for our in house survey technician.
This letter represents our understanding of the requested services. If you are in agreement,
please sign on the space provided and return one original signed copy to us for our records.
If you have any questions concerning this letter or fee as discussed herein, please feel free to
contact me at 763-287-7175. We greatly appreciate the opportunity to assist you and the City of
Shakopee in the completion of these projects.
Sincerely,
WSB &Associates, Inc.
Tom Voll, P.E.
Project Manager
K.=Shakopee 2015 Remo Survey RF1'LTR Prop Shak 2015 Survey 9-1-14 doe
Mr.Jeff Weyandt, PE
City of Shakopee
September 3,2014
Page 3 of 3
I hereby authorize WSB &Associates, Inc. to proceed with the above-referenced Scope of Work
in accordance with the company's current fee schedule.
City of Shakopee Authorized Representative Date
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