HomeMy WebLinkAbout2. Review of 2007 Goals and Objectives
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City of Shakopee Two Year Strategy and
Action Steps
Modified February 2008
#1 -Determine and provide high quality cost
effective services.
Action Steps Parties Responsible Target DateslCompleted Additional Notes
1) Quantify Project Staffing Requirements Department head group Annually, as a part of the budget In anticipation of the 2009 budget process, the Communitv Development
process; Director is preparing a report on, and will be analyzing the relationship
On an ad hoc basis for specific between building permit activity in 2006 and 2007 and staffing levels.
projects Other departments will be doing the same - staffing as service needed.
2) Determine the public's expectations of service levels Department head group with the Annually, in conjunction with Establish base line expectations, consider doing a professional survey, if
assistance of public information staff budget process. money. is available (HMVC). Currently, rider ship .survey is underway to
determine transit needs; police services task force will establish
expectations for police services. Task force may be established to assist
with Communitv Center Service needs
3) Implement Use of the latest TechnologylProductivity Department head group with. the Ongoing Telecommunications Commission authorized three IT improvements:
assistance of IT staff A. Digital Video Cameras in Police Squad Cars.
B. Higher level GIS ^^a ^^"'"„+e,.~-,e,~ ~+.ee+ m^~„+,,.,^.,..,, ~~nr
• Now has the GIS server and software installed.
C. VPN software for building division:
Communit Center bulletin board & WIFI im lemented at the Comm. Center.
4) Train and hire quality employees Department head group Ongoing HR will provide personnel training needs in 2008; HR working with
Recreation Staff to more efficiently hire quality part-time employees.
~m^~^„^^ h•roa ~ ^ nn^, ~nm „r„• PW is formulating
individual traininc~plans to meet the needs of the department.
#2 -Ensure the City's Financial (Fiscal) Health
Action Steps Parties Responsible Target Dates Additional Notes
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1) Maintain Fund Balances Mayor and Council; staff In .conjunction with annual Park Reserve budget currently at a deficit due to recent land acquisition and
budget process. (with ongoing construction projects. Identify other funding sources for Park Reserve.
monitoring). General Fund balance to be monitored for future ears.
2) Maintain Moderate Debt Levels Mayor and Council; staff In conjunction with annual
budget process (with ongoing
monitoring).
3) Maintain a Stable City-Tax Rate Mayor and Council; staff In conjunction with annual 2008 preliminary tax rate stable; levy. increase by 12%. Evaluate impact of
budget process (with ongoing housing market values for 2008-09.
monitoring).
4) Conduct Fee for Service Study for Parks and Recreation Park and Rec Director, with r„ he ,+e+e~m;,,e,+~ ,,,.mn~e+;,,., Scope of study includes all Park and Recreation fees
Springsted or other professional ^ 'nnQ' Begun Dec. and programs. T^~~~^°"'^ nn..~,.h ,f .,~~~e„+
2007 completion .first quarter _ .Review with Council; implement far 2008
2008. and 2009 (allowing for township budaetary calendar.l
#3 -.Foster Community Connections
Action Steps Parties Responsible Target Dates Additional Notes
1) Hold Neighborhood Meetings All departments, depending on Dependent on project timelines Neighborhood meetings are routinely held for PUDs, road and public works
specific purpose for the meeting(s) for each case projects, and park development planning purposes.
National Night Out and Neighborhood Watch also well established.
An -item for further discussion is whether the Council expects that, as in
cities like Minneapolis, St. Paul, some first tier suburbs, the City should
establish neighborhood planning committees. If that is the case, then
additional staffing needs should be a part of the discussion
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2) Provide more opportunities for residents to obtain Department Heads and Quarterly newsletter to start ^~°'~m'^^•~~ ~nnn h +„r mo;l ^°,.,ol°++°. E-newsletter
information (newsletter, cable, webstreaming, stuffers, Communications Coordinator March or April, 2008 alse provided in '08 budget. Direct mail newsletter inaugural issue to be sent
Town Hall Meetings). end of March.
Webstreaming became operational 8107.
Shakopee Transit(the City has intiated a quarterly transit newsletter, on-bus
alerts and website information regarding new and or changing transit
alternatives for residents.
Recreation will offer on-line registration in 2008.
3) Support Community Initiatives (i.e.; Arts OrglEvents; Mayor and Council, staff Ongoing City departments .participate in the Shakopee Showcase; Community
Shakopee Showcase; Derby Days; National Night Out) Development Director is a part of the Committee that annually hosts the
°Great Scott" event; as well and the Downtown Partnership's Business
Development Committee. Shakopee Transit participated in the 2007 Derby.
Days Parade. Recreation staff working closely with Derbv Day committee to
move event to Huber Park. Staff also organizes teen events at Derbv Days.
l ...,...V .+{~^..o^inn ..e+^hl'oh ^.i+.,.i., f..~ li^Li^n ~^I^+..rl ..n+n nnr!
4) Identify and reach out to City's. diverse population mix ,Staff, ISD 720 Housing Commission not related to reaching eut this goal Need to work
(investigate Housing Commission) with churches on how to better make non-native populations aware of City
services and opportunities.
.Need to look at incorporating language training opportunities; work more
closely with ISD 720.
Recreation offering a latin aerobics class and distributed bilingual fivers.
#4 -Make the Downtown & Riverfront Inviting
Action Steps Parties Responsible Target Dates Additional Notes
1) Coordinate Downtown interest groups -Downtown Community Development provides Ongoing
Partnership, Seniors, Arts groups, HPAC, etc.. staff to the HPAC and Downtown
Partnership, as well as .its
subcommittees
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2) Look at the future of the First Ave. Corridor (Bluff to Community Development! Planning None has been set by Council , Direction avittke
Second Ave.; Rahr to Dangerfields) needed as to whether to actively undertake this effort; A decision on
accesses is needed to facilitate County resurfacing of 1~ Avenue
3) Provide. for community entryways (monument signs, Community DevelopmentlPlanning Design work is moving ahead on the CSAH 101 monument(s)
clean-up for CR 69 railroad overpasses) CD Dir. Has met with County to identify other potential sites on county roads
for monuments, and will share with the Chamber of Commerce, which is
interested in sponsoring some of the monuments in the future. PWD is
working with Scott County to Rehab Bridge in 2011.
#5 -Continue the Implementation of the
Visioning Initiative Process
Action Steps Parties Responsible Target Dates Additional Notes
1) Keep the Visioning Initiative in Front of the Public Mayor and Council; Staff, Ongoing Need to show accomplishments to be tied to Visioning process. ~aa Needs
Communications Coordinator to improve website presence.
2) Use Goals & Strengths in Decision Making Processes Mayor and Council, Staff Ongoing Need to meaningfully tie goalsto decisions made, especially during budget
discussion.
3) Do periodic public review of Initiative Mayor and Council, Staff December, 2008 ° ;,c^tty complctc~'
~""~~u-,,o,~;TMember of Steering Committee reviewed in
Mav, 2007. Repeat in 2008.
4) Maintain the Steering Committee; review progress twice Mayor and Council, Staff, Steering Due ahead of budget. Steering committee was involved in recent review. Need to concentrate on
annually Committee supporting existing goals.
#6 -Make the Community a Welcoming Place
to Live & Work
Action Steps Parties Responsible Target Dates Additional Notes
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1) Initiate a welcoming package to the City Administration; Mayor and Council Monthly Welcoming letter from Mayor and Council difficult because of problems
getting pew addresses: As alternative, quarterly welcoming Open House?
2) Develop staff awarenesslsensitivitylskills to .deal Management teamldepartment head Investigate diversity training for staff.
wldiversity & community attitudes: group
3) Implement physical accessibility plan implementation. Brad Eller Review semi-annually As budget permits for retrofits
4) Increase Transit -Map Resources (i.e., local employers, Community DevelopmentlShakopee CD Director Chair Scott Transit Planning Team; Market Committee, and
restaurants) Transit attends all Scott Transit Review Board meetings; The UTMP update is
underway. City, with other partners, will be reviewing need for any changes
in BlueXpress service before the end of the year.
#7 -Deal with the Tribal Re ated: Land Issues
Action Steps Parties Responsible Target Dates Additional Notes
1) Continue to Support a Negotiated Agreement, including Council; City Administrator with other 8stebe~2~ {^--,~-d~i,T;-en
Fee to Trust staff as needed ,
dee+sier~ . .
AsJate as
Winter 2007, the City was continuing to seek additional meetin s
wq ith the
SMSC. Ci is a ealin decision of BIA in Federal Court.
2) Continue to Seek Cooperation on Issues of Mutual See above. See above See above
Interest
3) Expand Partnerships wlScott Co. & Others
- 4) Facilitate Development of Non-Tribal Lands Around Council with staff assistance {Gad-a Ongoing: department upon ,
SMSC Lands. + ,r,+ +h^ h^.,~;.,^ m^~~^+n residential market demands T^I~^fc^^ f + renu
r!^+^rm'n^ +h.,i~ f...,^ n^^.!n ^n.J nlnnn I~ h^ h^n.,ii^i.,l
Tribal acquisitions of former Shutrops property has changed tribal property
boundaries.
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#8 = Repriortize Projects & Staff Resources
Action Steps Parties Responsible Target Dates Additional Notes
1) Establish work plan far the following major issues:. a. Community Development Dept. a. To be determined a. Currently working on sewer plan.
a) 2008 Comp Plan Update b. Park, Rec, and N
R ~asi(ities b. Special meeting of PRAB on b. Concentrating on recommendations to best utilize existing facility.; aa~
b) Community Center Future Director October 15'h to discuss .Moving forward with RFP to determine water
c. Asst CA; Dept. Heads recommendations. infiltration damage. Council & PRAB will determine the future based on
c) Personnel Issues c. Ongoing damage assessment.
d. Community Development Dept.
d) Annexation Agreement and Phasing for Jackson c. Need to identify personnel issues; improve performance evaluation-
d. To be determined
Township e. Mayor, Council; Admin, Comm. process;: provide better training and development of staff; part-time hiring
Devel, Engineering e. Varies and pay plan to be reviewed; finalize 2008 budget relative to staffing.
e) Major Transportation Issues d. County planning staff may facilitate discussions.
e. SRF Study on 131101118. TH 41 River Crossing Cooridor;
Transportation Alliance projects; CR 17 study. Council Workshop scheduled
for March 11, 2008 on CSAH 17 study and other transportation issues.
#9 -Protecting the Environment
Action. Steps Parties Responsible Target Dates Additional Notes
1) EncouragelEducate the Public to Expand Recycling Public Works, Communications Ongoing City facilities and parks building can do better job of recycling. Investigate
Coordinator, Facilities Maintenance whether the State requires recycling for businesses and apartments. Can
Coordinator the City provide centralized recycling locations? Add recycling containers to
park facilities.
2) Update Stormwater Plan & Enforce Regulations Engineering End of year 2007 Sterma-water Water Resources management plan comments received.
. A. Currently working towards revising and
adding storm water ordinances. B. Currently working towards addressing
all reviewing agencies' comments concerning the proposed water
resources management plan. C. Storm Water Pollution Prevention
Program (SWPPP) compliance inspections are ongoing:
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3) .Adopt Natural Resources Design Standards and Natural Resources Coordinator T^
Preservation of Fragile Natural Areas, and educate the .Design Standards will be presented
Public. A rip 12008. to Planning Commission following the February EAC meeting; then to a
Ongoing ni ihlin nn will rnnd ~^4°r! .+nr! o f°vt n °nrlm°nf nrnec+r++°rl 4n
_ Planning Commission and City Council
NR Coordinator is working with Telecommunication to provide the public
with information about the Arbor Day tree sale and revised tree planning
uidelines.
4) Complete Energy Audit for "City Green Projects", and Administration and affected depts.. 711108, as funding permits Sepepdep~e~iadiags-sf SPUC energy. audit received.
other energy efficiencies throughout the City Organization. Community Center Energv Audit complete Energv updates may be
included in updating the Community Center following water damage
assessment. Investmentigatinq savings from commercial energy
modifications.
5) Work to incorporate sustainable design criteria. To be determined To be determined Park and Ride has have primeval parkway and bio-engineered drainage
swale:
Landscape Architect incorporating park design criteria into City's current
engineering design criteria.
#10 -Strengthen Shakopee's "Small Town"
Feel
Action Steps Parties Responsible Target Dates Additional Notes
1 } Develop cooperative community-wide communications Communications Coordinator, staff Ongoing Website and Hometown Messenger
efforts. moving ahead. Work withSchool District and SPUC. Monument signs can
also communicate City identity. Provide for community gathering points.
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2) Develop plan for street design, sidewalks, and signage EngineeringlCommunity To be determined Trail plan in place. First Avenue issue needs to be resolved. Fuller
for visual connectiveness throughout the City. DevelopmentlLandscape Architect St.IKoepper' Ave. mallards and connectivity for walking to new high school,
but resolution of.pedestrians on CR77 bridge needed.
Uniform park signs will be designed and placed in all parks beginning with
the new parks.
3} Implement improved customer service techniques for Engineering/Community To be determined Customer service technique parameters to be determined.
City employees Development
U:1THuberlCarmelalgoal setting feb08.doc