HomeMy WebLinkAbout13.F.2. Council Meeting Locations ~ ;
CITY OF SHAKOPEE
MemoYandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Council Meeting Locations
DATE: January 30, 2008
INTRODUCTION:
The Council is asked to give direction on where the February 1 lth workshop, and the
March 18th regular Council meetings should be held.
BACKGROUND:
February 1 lth Goal Setting Meeting--This discussion is tabled from the January 15th
meeting. At that time, there was a question as to whether the City Council Chambers
would be the site for a Goal Setting meeting, when the format of discussion and
cablecasting are often not well-suited for the Chambers' traditional seating arrangements.
Previously, Council has held its Goal Setting sessions at the Police training room.
Alternate locations could be the Rotary Room at the Community Center, or the Roll Call
room at the Police Department, which are both available that evening
If, however, the deciding factor is whether there is an ability to cablecast, the City
Council Chambers would have to be location. If that is the case, the Historic
Preservation Advisory Commission would need to be relocated from their regular
meeting location that night.
March 18th Regular Council Meeting -Also as discussed at the January 15th meeting, the
Shakopee Showcase conflicts with the regular City Council meeting that evening.
Council asked that staff investigate the possibility of holding the Council meeting at
Canterbury Park, so that more people would be able to see it. The Shakopee Showcase
runs from 6:00 to 8:00 pm that evening.
We did speak with Canterbury Park. While space is available, it does present some
logistical problems. Because of noise concerns, it appears that the most logical place at
Canterbury would be the Ascot Lounge, which is located on the third floor. $ecause it
would be out of the way of most Shakopee Showcase attendees, there would have to be
signage directing people to the location, and we anticipate that would reduce the number
of "drop-in" visitors. There are also concerns about the sound system -there is a small
portable system available, but that would be limited to three or four microphones. Cable-
casting could only be done on a tape-delay system.
In view of the above, our recommendation would be to hold the regular City Council
meeting at City Hall, beginning at 8:15 pm.
RELATIONSHIP TO VISIONING:
This supports Goal F -Housekeeping
ACTION REQUIRED:
Council is asked to give direction as to meeting locations for the February 11th Goal
Setting session, and the March 18th regular City Council meeting.
Mark McNeill
City Administrator
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