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HomeMy WebLinkAbout5.F.2. Approval of Minutes: January 02, 14, and 15, 2008 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 2, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney, Public Works Director /City Engineer; Jamie Polley, Park, Recreation and Natural Resource Director; Dan Hughes, Chief of Police; Ed Schwaesdall, Acting Fire Chief; and Michael Hullander, Public Works Superintendent. The Pledge of Allegiance was recited. Judith Cox, City Clerk, administered the oath of office to Councilman Pat Heitzman; Councilman Matt Lehman and Mayor John Schmitt. Mayor Schmitt asked if there were any additions or deletions to the a Benda. Mr McNeill stated there were no additions or deletions to the agenda as published. Joos/Clay moved to approve the agenda. Motion carried 5-0. In the Mayor's Report Mayor Schmitt presented retiring Councilman Steve Menden with a plaque for his years of service. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Lehman asked to add to the consent agenda 13.F.3, 2008 Council Liaison Appointments. Mr. McNeill stated that if Cncl's. Clay and Heitzman are okay with being on the Interview Committee the item can be put on Consent. Cncl's. Clay and Heitzman agreed to be on the Interview Committee. Lehman/Joos moved to approve the Consent Agenda as amended. Mr. Mc Neill read the consent business. Motion carried 5-0. Lehman/Joos moved to .authorize the purchase of new fitness equipment from 2"d Wind Exercise and Push pedal Pull in the amount of $13,812.45 including a trade in of the Cybex leg extension and leg curl machine and the donation of the incline bench to the Shakopee Police Department. (Motion carried underthe Consent Agenda) Lehman/Joos offered Resolution No. 6714, a Resolution of the city of Shakopee, Minnesota, Accepting a $1000.00 donation from the Shakopee Jaycees, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6709, A Resolution Accepting Work on the. 2007 Trail Improvements, Project No. 2007-4, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the January 2, 2008 Shakopee City Council Page -2- Lehman/Joos offered Resolution No. 6710, A Resolution Accepting Work on the City Hall Parking Lot, Project No. 2007-8, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6711, a Resolution Accepting Work on the 2007 Bituminous Overlay, Project No. 2007-5, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6713, A Resolution Accepting Work on the;2007 CIPP, Project No. 2007-6, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6715, A Resolution Adopting the,2008 PayPlan forPart- Time, Temporary and Seasonal Employees of the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to accept the resignation of Holly Chumas and accept the request of the Shakopee Police Civil Service Commission to continue the testing process to fill the vacant police officer position. (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the bills in the amount of $642,9G9.64. (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the minutes of the December 4, 2007 City Council meeting. (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the applications and grant temporary on-sale liquor licenses to the Church of St. Mark, 350 South Atwood Street, for January 26, 2008 and July 26 and 27, 2008 conditioned upon meeting all licensing requirements. (Motion carried under the Consent Agenda) Lehman/Joos moved to approve the'applications and grant on sale and Sunday on sale intoxicating liquor licenses to Applebee's Restaurants North LLC, 1568 Vierling Drive East, conditioned upon surrender of the current liquor licenses issued to Apple America Limited Partnership. of Minnesota. (Motion carried under the Consent Agenda) Lehmai~/Joos offered Resolution No. 6708, A Resolution of the city of Shakopee, Minnesota, Approving A Premises Permit for American Legion Post 2, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6712, changing the February 5, 2008 Council meeting date to Monday, February 4, 2008, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2008. (Motion carried under the Consent Agenda) „t, Official Proceedings of the January 2, 2008 Shakopee City Council Page -3- Lehman/Joos moved to affirm the Mayor's Council Liaison Appointments for 2008, as outlined in his memo dated January 2, 2008. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter that was not on the agenda. No one responded. Mayor Schmitt asked for the Liaison Reports. Cncl. Clay attended the Transit Review Board. He said ridership has been steadily increasing. There was discussion regarding a second site for another Park and Ride. Councilor's Lehman, Heitzman and Joos had nothing to report. Jamie Polley, Park and Recreations Director, presented Council with the 2008 Movies in the Park at Huber Park. Ms. Polley stated the City and the Shakopee Downtown Partnership hosted its first Movie in the Park in September 2007 with great success. Because of the positive.. feedback, staff would like to expand movie night in 2008. Staff is recommending six movie nights in the summer. Because sunset is later during the summer, staff is asking that the HuberPark closing hours be extended for these events. Joos/Heitzman moved to authorize the extension of the Huber Park hours past 10 p.m. on the following dates and at the proposed times in order to facilitate five of the six "Movie In The Park" community events at Huber Park in 2008: Sat., May 17 at 11:23 p.m.; Sat., June 7 at 11:42p.m.; Sat., June 28 at 11:48 p.m.; Sat., July 19 at l 1:38 p.m.; and Sat., Aug. 30 at 10:37 p.m. Motion carried S-0. Mr. McNeill presented Council with afollow-up to the vehicle purchases for the Police Department and the Fire Chief. Mr. McNeill stated at th`e last meeting two questions were asked by Council. The first was can Police squad cars be availablewith flexible fuel options? Mr. McNeill stated that the Ford Crown Victoria conies "flexible fuel" ready from the factory, meaning that they carrrun on either ethanol E-85 fuel, or regular unleaded. The secozld question was's the Ford Explorer available in a hybrid option? Mr. McNeill stated that the only hybrid Ford SIJV available is the Escape, which has been determined to be too small for Fire Department purposes. Mr. McNeill stated that acost-benefit analyses was done on purchasing a hybrid vehicle and was determined that it does not appear to be the most cost effective alternative available. Mr. McNeill stated the City does not have a tank for E-85 fuel so fuel would have to be purchased at retail price. Furthermore the gas mileage for an E-85 vehicle is approximately 9 mpg. compared to 14 mpg the Ford Explorer would get running on unleaded gasoline. Lehman/Heitzman moved to authorize purchase of the five squad cars, for the Police Department and the Ford Explorer for the Fire Chief. Discussion followed. Official Proceedings of the January 2, 2008 Shakopee City Council Page -4- Cncl. Joos asked for Mike Hullender's option regarding flexible fuels. Mr. Hullender doesn't believe E-85 will be the flex-fuel wave of the future. Mr. Hullender believes there will be other alternative fuels available in the future. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mayor Schmitt asked for Council Concerns. Cncl. Joos asked if everyone received the notice from Ms. Cox regarding taxi cabs. Cncl. Joos said that if anyone has questions to talk to him regarding it. Cncl. Joos also thanked everyone for the discussion on the green initiative. Lehman/Joos moved to adjourn to Monday, January 14, 2008 at 6:30 p.m. Motion carried 5-0. The meeting was adjourned at 7:37 p.m. ` ~~ti ~ , Juldith S. Cox ity Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 14, 2008 Mayor John J. Schmitt convened the meeting at 6:38 p.m. at the police department with Council members Matt Lehman, Terry, Joos, Patrick Heitzman, and Steve Clay present. Also present: Dan Hughes, Chief of Police; Captain Craig Robson; Captain Jeff Tate; Sergeant Angela Trutnau; Sergeant Lynn Lipinski; Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; Gregg Voxland, Finance Director; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director%City Engineer; and Jamie Polley, Director of Parks, Recreation, and Natural Resources. Captain Robson facilitated an emergency operations training session with those present. Joos/Clay moved to adjourn to Tuesday, January 15, 2008 at 7:00 p.m. Motion carried 5-0. The meeting adjourned at 8:53 p.m. . udith S. Cox City Clerk OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 15, 2008 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Pat Heitzman, Matt Lehman, and Terry Joos present. Also present were Mark McNeill, City Administrator; Sarah Sonsalla, City Attorney; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City Clerk; Jamie Polley, Director of Parks, Recreation and Natural Resources; and Gregg Voxland, Finance Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the.agenda. Mr. McNeill. stated item 12.A, Proposed Text Amendment to City Code to Allow Temporary-:Housing for Seasonal Employees in the Light Industrial Zone -Resolution No. 6725, should be removed"from the agenda at the applicant's request. Clay/Joos moved to approve the agenda as amended. Motion carried 5-0. In the Mayor's Report Mayor Schmitt attended the SCALE meeting. Mayor Schmitt stated that at the meeting there was a presentation on the transportation study commissioned along with Scott County. Mayor Schmitt asked if there were aiiy additions or deletions to the Consent Agenda. Mr. McNeill stated there were no additions or deletions. Clay/Lehman moved to approve he Consent Agenda. Mr. Mc Neill read the consent business. Motion carried 5-0. Clay/Lehman moved to approve the extension of the consultant contract to January 1, 2009 for WSB & Associates_Inc. and Bonestroo, Rosene, Anderlik & Associates, Inc. (Motion carried under the Consent Agenda) Clay/Lehman moved to authorize the appropriate City officials to execute the Joint Powers Agre~rnent for. 2008 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating between the Cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Fanninaton, Mendota Heights and Shakopee. (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6717, A Resolution Receiving a Report and Calling a Hearing for the 2008 Street Improvements, Project No. 2008-1, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6716, A Resolution Receiving a Report and Calling a Hearing for the 2008 Bituminous Overlay, Project No, 2008-2, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the Januaryl5, 2008 Shakopee City Council Page -2- Clay/Lehman moved to authorize staff to prepare plans and specifications for the 2008 CIl'P Project, Project No. 2008-3. (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6723, A Resolution Accepting a $1,220.00 Donation from St. Francis Regional Medical Center, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman moved to declare the following vehicles as surplus property: 1. 1990 Ford Ranger, VIN: 1FTCR15XSLPA5489 2. 1992 Pontiac Transport Van, VIN: 1GMDU06L7NT239697 3. 1992 Mitsubishi Galant, VIN: JA3CR46VSNU030039 4. 1993 Chevrolet Corsica, VIN: 1G1LT53TOPY223201 5. 1994 Ford Explorer, VIN: 1FMDU34X6RUA15053 6. 1995 Buick Century, VIN: 1G4AGSSM4S6475977 7. 1996 Cadillac Devine, VIN: 1G6KD52YOTU259231 (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6722, A Resolution of the City of Shakopee, Minnesota Accepting a Minnesota Local Trails Connection Grant~for`the Quarry Lake Park Project, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman moved to authorize the advertising of Request for Proposals for the City of Shakopee vending services. (Motion carried under the Coin ent Agenda) Clay/Lehman offered Resolution No. 6719; a Resolution Adopting Uniform Policies and Standards Relating to Tree, Shrub and Brush Replacement and Maintenance, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman moved to,,appoint Bob Gieseke and Matt Schlenk as Assistant Engineers and Scott Davis as Assistant SCB~ Coordinator for the Shakopee Fire Department, effective January 1, 2008. (Motion carried underthe Consent~Agenda) Clay/Lehman moved to appro`~e the bills in the amount of $1,207,727.44. (Motion carried under the ConsenfAgenda) Clay/Lelunairmoved to approve the meeting minutes of December 18, 2007. (Motion carried under he Consent Agenda) Clay/Lehman moved to accept the resignation of Jane DuBois from her position on the Telecommunications Advisory Board. (Motion carried under the Consent Agenda) Clay/Lehman moved to affirm Resolution No. 6297, A Resolution Establishing Criteria for the State Travel Elected Officials of the office of the City of Shakopee, Minnesota. (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6720, A Resolution Approving Premises Permit for Shako Valley Amateur Hockey Association, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the Januaryl5, 2008 Shakopee City Council Page -3- Clay/Lehman offered Resolution No. 6721, A Resolution Apportioning Assessments Among New Parcels Created as a Result of the Platting of Dean Lakes 5th Addition, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman offered Resolution No. 6724, A Resolution Authorizing Banking Services with Voyager Bank, and moved its adoption. (Motion carried under the Consent Agenda) Clay/Lehman moved to endorse Council Meeting Procedures and Policies (as outlined in the January 15, 2008 memorandum from Mayor Schmitt). (Motion carried under the>Consent Agenda) Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter;that was not on the agenda. No one responded. Joos/Heitzman moved to open the public hearing on the proposed vacation' of Adams Street between 2°d and 3ra Avenues and adjacent alleys. Motion carried 5-0: Michael Leek, Community Development Director, presented Council with the Vacation of a 60 foot by 300 foot segment of road right-of--way (Adams Street); `one eight (8) foot by 150 foot segment of alley, and one 16 foot by approximately 220 foot segment of alley. Mr. Leek stated that the City received a request from Rahr Malting Company to consider the vacation to allow for the consolidation of their property., Rahr Malting plans for the property are to provide access for truck delivery of grain and biomass for the Rahr Malting Company/Koda Energy operations. There are no plans to construct buildings. Because there are utilities in Adams Street, easements will be retained. Mayor Schmitt asked if there was anyone in the audience that wanted to speak at the public hearing. No one responded. Joos/Heitzman moved to close'the public hearing. Motion carried 5-0. Joos/Heitznian offered Resolution No. 6718, A Resolution Vacating the 60 Foot by 300 Foot Segment of Road Right-of--Way (Adams Street), One Eight (8) Foot by 150 FootSegment of Alley; and One 16 Foot by Approximately 220 Foot Segment of Alley, with Both Alleys Adjacent to Adanls Street, and moved its adoption. Motion carried 5-0. Mayor Sctunitt asked for the liaison reports. Cncl. Clay, Lehman, and Joos had nothing to report. Cncl. Heitzman said he attended the Downtown Partnership meeting on ~1~%08/08 and they elected their officers for the New Year. Joos/Clay moved to recess to the Economic Authority meeting. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 7:20 p.m. Bruce Loney, Public Works Director, presented Council with the Consideration of Approval of County Cooperative Agreement for C.R. 101 Bridge Replacement. Official Proceedings of the Januaryl5, 2008 Shakopee City Council Page -4- Mr. Loney stated that the City will participate in the cost of the concrete trail under the bridge, entrance monuments, the electrical system, and 21 % of the engineering and administrative costs for a total cost of $106,480. Mr. Loney stated that traffic will need to be detoured during the reconstruction of the bridge. Staff has suggested that the detour run from C.R. 101 south on C.R. 83 to Eagle Creek Boulevard (old C.R. 16) then west to C.R. 17 then north to C.R. 101. Council is concerned that if Sarazin Street is open at C.R. 101 that people will use that route. They would like to see additional detour signage at Sarazin St. and 4t" Avenue. Mr. Loney stated the construction will start approximately the middle of March. Anticipation to reopen the bridge is scheduled for June 27, 2008. Construction will continue at that time'but traffic will be open on the bridge. Mr. Loney stated that he needs Council direction for the light fixtures that will be placed on the bridge. Mr. Loney has suggested that a stainless steel pole with a Providencelight fixture be used. Mr. Loney stated that the stainless steel pole is more durable and the Providence fixtures provide the best lighting for the bridge. Gus Khwice, owner of Dangerfield's, Panzanella, and.. Faj ita Republic, addressed Council with his concerns about the detour and placing theproper signage to direct the public to his businesses. Joos/Lehman moved to authorize the appropriate'Cityof6cials to execute the County Cooperative Agreement for the C.R. l O1 Bridge Replacement. Motion carried 5-0. Joos/Clay moved to direct staff to use stainless steel light poles with the Providence light fixtures, apply for the special lighting district, approve a detour from CR 101 to CR 83 to CR 16 to Marschall Road to CR 101, and provide additional signage for the detour and business owners. Motion carried 5-0. Mr. McNeill presented Council with Special Meeting Changes/LTpdates. Mr. McNeill stated that the meeting scheduled for January 29, 2008 was originally scheduled to include the Telecommunication Advisory Commission (TAC). Mr. McNeill suggested rescheduling the meeting of the TAC due to the length of time need for the Park and Recreation Board meeting. Mr. McNeill also stated that Scott County would like to set a meeting with Council. Mr. McNeill suggested a meeting on Tuesday, February 12, 2008 would include meetings with TAC and the County Board. Council agreed February 12, 2008 would be acceptable. Mr. McNeill also asked if Council would set a meeting with Bruce Loney, Public Works Director, on March 11, 2008 to discuss Public Works issues. Mr. McNeill presented Council with the rescheduling of the March .18, 2008 Council meeting. Official Proceedings of the Januaryl5, 2008 Shakopee City Council •Page -5- Mr. McNeill stated that the Shakopee Showcase is being held on March 18, 2008. He is suggesting a later start time for the Council meeting to allow Council members to attend the Shakopee Showcase. Council agreed on the later start time of the Council meeting on March 18, 2008. Mayor Schmitt asked if there were any Council concerns or other business. Cncl. Joos shared with Council an article he read on housing values. He stated that the article pointed out stable housing values were based on schools, location, and neighborhoods including sidewalks. Cncl. Clay asked Mr. Leek about the EDA discloser form. Mr. Leek asked that Council complete the form and return it to his office in the morning. Joos/Clay moved to adjourn to Tuesday, January 22, 2008 at 6:30 p.m. Motion carried 5-0. The meeting was adjourned at 8:16 p.m. Judith S. Cox City Clerk Kim Weckman Recording Secretary