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Home My WebLink About4.B. Authorization to proceed with the construction of the open air shelter at Huber park General Business 4• B. SHAKOI'EE TO: Mayor and City Council Mark McNeill,City Administrator FROM: Jamie Polley,Parks,Recreation&Natural Resources Director DATE: 09/02/2014 SUBJECT: Authorization to Proceed with the Construction of the Open Air Shelter at Huber Park(A) Action Sought The City Council is asked to approve quotes and award a contract for the construction of the open air shelter at Huber Park. Background The construction of an open air park shelter at Huber Park was included on the 2014 Park Reserve CIP. The original preliminary estimate for the shelter was$90,000.On July 15,2014 the City Council authorized staff to utilize the $150,000 intergovernmental grant from the Shakopee Mdewakanton Sioux Community for the construction of the shelter. The shelter will be 38'X 50'with a 12'concrete apron on the south and west sides. The shelter will contain steel columns that will match the steel columns of the amphitheater. The shelter will also contain a half wall on the east side as a backdrop to the shelter,which will increase the separation from the playground. Discussion The addition of an open air shelter in Huber Park will benefit the entire community. The shelter will provide park users with a covered area to meet for events such as wedding receptions,birthday parties,family reunions, etc. The shelter will also provide the City with an additional revenue source as a rental facility. The construction of this shelter will be similar to the construction of the last three park shelters that were constructed in the City. The City will be the general contractor of the project and will coordinate the construction process. In previous shelter projects the City obtained separate quotes for concrete/masonry work,utilities,and carpentry. For the Huber Park shelter the City obtained two quotes for the concrete/masonry/carpentry work for the construction of the shelter. The following quotes were obtained: A. R.W. O'Brien Contracting,LLC $99,410.00 B. Greystone Construction Company $162,000.00 Staff has verified with the City Attorney that the project can proceed with two or more quotes versus a formal bid because the original construction estimate was under$100,000,and a quote was received which was less than $100,000. Budget Impact The construction of the Huber Park shelter will be funded by the$150,000 intergovernmental grant received from the SMSC in 2012. In addition to the contract amount, electrical installation and City staff time for excavation, painting and administration of the project will be charged to the project fund. The grant of$150,000 is anticipated to be adequate to fund the project. Relationship to Vision A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. Requested Action If the City Council concurs,award a contract to R.W. O'Brien Contracting,LLC for the construction of the Huber Park open air shelter. Attachments: Shelter Plans 1 Shelter Plans 2 O'Brien Estimate Greystone Estimate 6Legg NY( 'azdOMVIIS aaidONVHS Xtliallil1.019-541-9511 61995 NW 3.10YVHS .i,W.-1,4" ISHHIS HZIONITII3 OgT 30 IMO SRL 13 ONOWV111 L691 4.4a,..4, NOIIIAVd )1HVd ENE[f1H :Hai Skancl 'OM.NOIS30 I orauvna MEN :AS NMV1:10 NI 9N i "'I Nae Pil i;' A 0 WPIM . iriFiA 4 1'gl Ec ' I It=--------- :12rNil Or.. — ID 6 V 'Ala r: 161 4IP:.b I 1 i It.0.16 1 1 I 6 7 I 1 i lk ',.' 1110/R1 i 1 i 4 li I: . .... 11 25 ig . 2 VA L a 1 1 ige -n c4 —8 ...1 u_ 6 t. --------- -- ------------- nib.' --------I.Ab.. L ■___ 'r ,P 1....NO" VI .91/5 1-.91 41/5 1,91 .01 k L- -sir 1s ---11 ? 1 ' 1 ! I 1 1 1 I 7 1 ii 1 11 .7. I 1 11" i 119 ' --I li I 1 1 1 1 1 1 1 . I 6 il > I I i 7 I 1 "-=il 1 El- i I n HI 11 II i 1 11- 1 1 1 1 ■ _ E1 -11 r,,T,I L_____ _______ ____1 117 _1 rcil,L ___3 ITI i ii 144.tr------------Lt='_1------ I I I I I I I i i i H .91/5 1,91 .91/5 1,91 91/5 1,91 .5, I 6 I I I i 1 1 il 1 1 Wel.1.10 11” I I i --------------------- ------------------------ ___________i 1 I ,n1 .. ii8rL,�rr9f�4T9♦[�NNI 'aTad�i0NVHST rb�s�e� �� warn W�aus d23urnia 091 3adONVHS 11£55 NIl]]aONVHN opmQ N _ L NOI'IIAVd >IHVd 2IJ f1H 30 I oQi ow Id ONI'MJ.99NLLAV9.3.M9N0 RH O V.a ':o i VP �oP Pill em 1 1 1 dhIp 11111 1 Ij1j� 11.1.1.1.1.1. 111 1!1!1!1!1!1!1 1111 � 0 Ell 1iil 11 a' _w 11!1!1!1!!1!o 1111 �w R— H 1111 V I 1111 CL s- �, 1■!■. I1;;1;;1;1; �!!!!!1 wiiiritii r j�jl INN yi ill i]II ; 1�llilililialil. thwthhh it I'iiiiiiii! �1111111yyl l Illlll;lllll ;1;11 Ih!1!144!'!I 11 1111 1 1111 rniiiiiipi L O F. Q �i�i�ili�i�i�'� �1!'!'!'!1!1!1! 11-11111.1-2?O tt CL 111 loll�Fj 1!1!1!1!1!1!1 goin u aL 1!1!1!1!1!1!1 Page 1 of 1 Page(s) Proposal R W O'Brien Contracting, LLC 940 Bluebill Circle SHAKOPEE, MN 55379 612-916-5159 robrien5205(ajyahoo.com Attention: Bill Egan PROPOSAL SUBMITTED TO PHONE FAX City of Shakopee 952-233-9555 952-233-3807 STREET JOB NAME 129 Holmes street Huber Park Shelter CITY,STATE AND ZIP CODE JOB LOCATION Shakopee,MN.55379 Same ARCHITECT DATE OF PLANS CITY,STATE AND ZIP CODE DATE N/A N/A _ 8/13/2014 Build New Park Shelter Excavate and install Footings and foundation Block Furnish and install above grade break-face block Furnish and install column block and brick Furnish and install column and wall cap block Furnish and install steel columns Furnish and install wood roof stucture Furnish and install Roof facia and soffit steel Furnish and install rough sawn ceiling Install interior slab and aprons Does not include the following Building Permit or bond Building pad prep Class V under slab Sod or seeding repair Painting or staining We Propose hereby to furnish material and labor-complete in accordance with above specifications,for the sum of: Ninety-Nine Thousand Four Hundred Ten and no/100--------------- ------ dollars($ 99,410.00 ). Payment to be made as follows' Upon completion All material a guaranteed to be as specified All work to be completed in a workmanlike manner according to standard practices.Any atteraton or deviation from above specdica- Authorized Rob O'Brien bons involving extra costs will be executed onty upon written orders,and will become an Signature extra charge over and above the estimate.All agreements contingent upon stokes,accidents Title President or delays beyond our contra. Owner to carry ere,tornado and other necessary insurance. Note' This proposal may be Our workers are fully covered by Workmen's Compensation Insurance withdrawn by us if not accepted within 30 days. Acceptance of Proposal-The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature City of Shakopee Park shelter gip &bfA14 500 S,Marschall Road Suite 300 Shakopee,MN 55379 GREYSTONE (952)496-2227 (888)742-6837 Proposal Sheet No.1 of 1 CONSTRUCTION Date July 2,2014 Work Submitted To: I Work To Be Performed At: Name City of Shakopee Job Name Huber Park Pavilion Street 129 olmes Street South Street 150 Fillmore Street City/State Shakopee, MN Zip 55379 City/State Shakopee MN Zip 55379 Phone Number 952.233.9555 Fax Date of Plans 5/10/13 Attention: Bill Egan Architect Krebs Drafting&Design E-mail We hereby propose to furnish all the materials and perform all the labor necessary for the completion of the following: Huber Park Pavilion per plans by KREBS Drafting and Design, Inc.dated 5/10/13. Plan No. 13-11 consisting of 3 sheets. EXCLUDES: Appraisal Costs Park Dedication Fees Asbestos Abatement Perc Tests Bedrock Excavation & Backfill Private Underground Utility Locates Builders Risk Insurance SAC/WAC fees Building Permit Soil Correction Work Closing Costs Soil Export Contaminated Soil Clean up& Disposal Security Monitoring Systems Dewatering Site Surveys Environmental Investigation &Remediation Subsurface Investigation Frost Ripping Telephone Systems Furniture, Fixtures& Equipment Unforeseen Subsurface Conditions Lead Based Paint Removal Utility Hookup Charges Methane Gas Monitoring Wet Land Remediation Winter Conditions All material is guaranteed to be as specified, and the above work will be performed in accordance with the drawings and specifications listed above and completed in a substantial workmanlike manner for the sum of:One Hundred Sixty Two Thousand and 00/100 dollars. Respectfully submitted by:Greystone Construction Company $162,000.00 Project Manager- This proposal may be withdrawn by Greystone Construction Company if not accepted within 15 days. Upon acceptance of this Proposal,all notations as stated above shall be incorporated as part of the contract documents unless otherwise noted. L:\A-Estimate-Bids-Proposals\Huber Park-Pavilion 2014\Proposal Form O7o214P o os 1 Form o7o214Sheetl Equal Opportunity Employer/Contractor