HomeMy WebLinkAbout4.F.2. City Council Minutes 101111111 Business 4. F. 2.
SHAKOPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Linnihan, Finance Director/City Clerk
DATE: 08/19/2014
SUBJECT: City Council Minutes (F)
Action Sought
Move to approve the minutes from July 1, 2014, July 15, 2014 and July 22, 2014.
Attachments: 07-01-14 Minutes
07-15-14 Minutes
07-22-14 Minutes
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
WORKSHOP SESSION SHAKOPEE MINNESOTA July 1,2014
Present: Mayor Brad Tabke;Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember
Kathi Mocol; Councilmember Mike Luce
Staff Assistant City Administrator Kris Wilson;Public Works Director/Engineer Bruce Loney;Police Chief
Present: Jeff Tate;Fire Chief Rick Coleman; Communications Coordinator Kristin Holtz
1. Roll Call
2. Approval of Agenda
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve the
Agenda as presented.
Vote: 5 -0
3. Consent Business(All items listed in this section are anticipated to be routine.After a discussion by
the Mayor there will be an opportunity for members of the City Council to remove items from the
consent agenda for individual discussion. Those items removed will be considered following the public
hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be
individually discussed and will be enacted in one motion.)
Cncl.Mocol asked to remove from the Consent Agenda item 3.E, Street Closures and Parking
Restrictions for Additional Downtown Events.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to approve the
Consent Agenda as amended.
Vote: 5-0
A. Moved to approve a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention,
Subd. 3,Hourly Restrictions on Certain Operations,D,allowing work beginning on July 13,2014 and
continuing only until the County's Paving project is completed on 17th Avenue from Marschall Road to
Sarazin Street; and directing staff to publish notice of the suspension terms with the conditions as
recommended by staff. (Motion carried under the Consent Agenda)
B. Moved to authorize the appropriate City officials to execute a Cooperative Agreement for construction
of a bituminous trail along CH 101 from Memorial Park to Sarazin Street. (Motion carried under the
Consent Agenda)
C. Offered Resolution No. 7462,A resolution approving plans and specifications and ordering
advertisement for bids for the 2014 Bituminous Trail Improvement Projects No. 2013-3 and 2014-7.
(Motion carried under the Consent Agenda)
D. Moved to approve a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention,
Subd. 3,Hourly Restrictions on Certain Operations,D, allowing them to work Monday through Friday
from 7:00 A.M.to 9:00 P.M. and Saturday from 7:00 A.M.to 5:00 P.M.to expedite the work and
directing staff to publish notice of the suspension terms with the conditions as recommended by staff.
(Motion carried under the Consent Agenda)
E. Street Closures and Parking restrictions for Additional Downtown Events.
Item removed from the Consent agenda.
F. Moved to approve the bills in the amount of$386,117.51,electronic transfers in the amount
of$476,228.21 for a total of$862,345.72. (Motion carried under the Consent Agenda)
G. Moved to approve the minutes from May 6th,May 20th,May 27th,June 3rd,and June 17th. (Motion
carried under the Consent Agenda)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL(Limited to five minutes per
person/subject. Longer presentations must be scheduled through the City Clerk.As this meeting is
cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other
attendees.)
No one responded.
6. Business removed from the Consent Agenda will be discussed at this time
Cncl.Mocol asked to remove the item because she would like the motion to include the possession and
consumption of alcoholic beverages during the event.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to allow the
possession and consumption of alcoholic beverages on July 11th and July 18th from 5:00 to 8:00 p.m.
on 1st Ave.between Holmes&Lewis and to expand the geographic area to include Lewis St. from 1st
Ave.to 2nd Ave. Cncl.Whiting amended to the motion to expand the geographical area to include
Lewis St. from 1st Ave.to 2nd.
Vote: 4- 1
Opposed: Councilmember Matt Lehman
7. Workshop Discussion
A. Presentation from BCA on Level 3 Sex Offenders
Presentation from MN Dept. of Corrections on Level 3 Sex Offenders and Community Notification
Process—What to expect if it were to happen in Shakopee.
B. Discussion on Roles of Elected Officials in an Emergency Management Situation
Chief Tate and Chief Coleman presented Council with the Emergency Management roles and
responsibilities for elected officials.
8. Adjourn
Ms.Wilson also provided the 2015 Budget calendar to Council.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to adjourn to July
15,2014 at 7:00 p.m.
Vote: 5 -0
Julie A Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary
C. Public Works and Engineering
1. Approve Resolution No. 7463,a resolution accepting work on the Upper Valley Drainageway
Improvement Project No. 2011-3.
Offered Resolution No. 7463,a resolution accepting work on the Upper Valley Drainageway
Improvement Project No. 2011-3. (Motion carried under the Consent Agenda)
2. Authorize the appropriate City officials to execute an agreement for Improvements to existing
public road at grade crossing for Valley Park Drive with Union Pacific Railroad Company
Moved to authorize the appropriate City officials to execute an agreement for Improvements to
existing public road at grade crossing for Valley Park Drive with Union Pacific Railroad Company.
(Motion carried under the Consent Agenda)
3. Approve a request from Bituminous Roadways for Extending Work Hours on the 2014 Bituminous
Overlay Project No.2014-2 on Eagle Creek Blvd. (D)
Moved to approving a suspension of City Code Sec. 10.60,Noise Elimination and Noise Prevention,
Subd. 3,Hourly Restrictions on Certain Operations,D,allowing them to work from 5:30 A.M. to
10:00 P.M. on July 23 and July 24,2014 on Eagle Creek Blvd.to expedite the work and cause less
days for public inconvenience. (Motion carried under the Consent Agenda)
D. Personnel
1. Amending the Part-Time,Temporary&Seasonal Pay Plan-Res.No. 7469.
Offer Resolution No. 7469, a resolution amending the pay plan for part-time,temporary and
seasonal employees of the City of Shakopee,and move its adoption. (Motion carried under the
Consent Agenda)
E. Parks,Recreation and Natural Resources
1. Adoption of Rules for the Dog Park within Southbridge Community Park. (A)
Moved to adopt the proposed rules for the Off-Leash Dog Park. (Motion carried under the Consent
Agenda)
F. General Administration
1. City Bill List(F)
Move to approve the bills in the amount of$1,911,626.80, electronic transfers in the amount
of$630,468.26,for a total of$2,542,095.06. (Motion carried under the Consent Agenda)
2. City Council minutes from June 24,2014.
Moved to approve the minutes from June 24, 2014. (Motion carried under the Consent Agenda)
3. Meeting Date Change for Night to Unite and General Election-Res.No. 7465 (F)
Moved to designate the first meeting in each month to be the following evenings Wednesday August
6,2014 and November 5,2014. (Motion carried under the Consent Agenda)
4. Appointment of Election Judges-Res.No. 7466(F)
Offered Resolution No. 7466,A Resolution Appointing Election Judges For The August 12,2014
Primary and November 4,2014 General Election. (Motion carried under the Consent Agenda)
5. Temporary 3.2 Percent Malt License for Shakopee Jaycees Inc. for Derby Days(F)(Item removed
from the Consent Agenda)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol Removed
from the consent agenda.
Vote: 5 -0
Cncl.Lehman wanted to review and discuss changes for beer sales at Derby days this year.
Shakopee Jaycee members Justin Harrison,Kyle Harken and Mandy Harrison presented Council
with the changes. This year they are trying the open air concept to provide a larger space for more
people and described the fence proposal. They said the police department approved the design and
they also have insurance is in place. Beer will be served in clear cups and wrist bands are needed to
purchase beer. There will be check points with two security people per gate.
Moved to approve the application and grant a temporary on-sale liquor license to the Shakopee
Jaycees for July 31,and August 1 and 2,2014. (Motion carried under the Consent Agenda)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per
person/subject.Longer presentations must be scheduled through the City Clerk. As this meeting is
cablecast,speakers must approach the microphone at the podium for the benefit of viewers and
other attendees.)
Jordan Olson,259 Mound St. expressed concerns about not having audio or camera recordings
at the July 1,2014 Council workshop meeting held at the police department.
6. Public Hearings:
A. Public Hearing on the Vacation of Public Drainage and Utility Easements at 1109 Stagecoach Road
-Caselog#14-026-Res.No. 7467(B)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to open the
public hearing.
Vote: 5 -0
Mr.Leek said Cherne Contracting Corp.was approved for a Conditional Use Permit to expand
their building and exterior storage area. The proposed expansion of the building would be located
over an existing drainage and utility easement,which has not been used,nor are there plans to use it
in the future.
City departments, Scott County and other outside agencies were given the opportunity to review and
provide comments regarding this application.Planning did receive comments from the City Finance
Department, SPUC,and City Engineering. The Finance Dept.noted that there is a pending
assessment of$92,049.57 for the East Industrial Sewer Improvement,SPUC noted that any
changes,additions or expansions to the project will require the applicant to contact them to discuss
service connection requirements,and that any utility lines located in the proposed vacated easement
will need to be relocated as the applicant's expense. Engineering noted that all perimeter easements
shall remain.
The Planning Commission considered the request at its July 10,2014 meeting recommended
Alternative No. 1;recommend to the City Council the approval of the vacation, subject to retaining
the required drainage and utility easements as per City of Shakopee Engineering Department
requirements,and relocating any utility lines located in the proposed vacated easement,as per
SPUC's requirements.
Mayor Tabke asked if anyone wanted to speak at the public hearing. No one responded.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to close the
public hearing.
Vote: 5-0
Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce Resolution No.
7467,a resolution approving a vacation of public drainage and utility easements on Lot 1,Block 1,
Superior Supply First Addition
Vote: 5-0
7. Business removed from the Consent Agenda will be discussed at this time
See 4.F.5.
8. Recess for Economic Development Authority Meeting:
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to recess for the
an Economic Development Authority meeting.
Vote: 5 -0
9. Reconvene
10. General Business:
A. Community Development
1. Valleyfair Appeal of Planning Commission Resolution Approving a Planned Unit Development
(PUD)Amendment Regarding Site Signage-Res No. 7468 (B)
Mr.Leek said that Valleyfair,applied for a Planned Unit Development(PUD)amendment to alter
their existing entry sign to a new electronic message center sign that is larger and has dynamic
animation video. The request was reviewed by the Planning Commission on June 5,2014 and they
approved a PUD amendment as to the sign size. The Planning Commission concluded that they
wanted to stay with the electronic sign change duration that had been established recently in the
zoning code. The Planning Commission Resolution allows the sign to increase in size,but denies
the request for full-motion commercials,and dynamic displays,per City Code.
Valleyfair filed an appeal of the Planning Commission's decision to City Council. The appeal does
not contest the Commission's decision regarding full-motion video and dynamic displays,but rather
how frequently the message changes,varying from City Code's requirement of 1 minute to 8
seconds.
As part of an appeal,the City Council is tasked with determining if there were errors or omissions in
the decision of the Planning Commission approving the Planned Unit Development Amendment
subject to the conditions outlined above. The applicant did not and has not presented the Planning
Commission with the option for an 8 second hold time without the use of full-motion commercials,
and dynamic animation features.
Staff suggests that there is not evidence that the Planning Commission's review of the PUD
amendment was in error or subject to omissions.The original proposal from Valleyfair did not
include the option for an 8 second hold time,nor was this addressed at the public hearing. Based on
this, Staff recommends approval of Resolution No. 7468,a Resolution upholding the decision of the
Planning Commission approving Resolution PC 14-020 granting an Amendment to the Planned Unit
Development for Valleyfair.
The applicant,Dave Frasier,General Manager of Valleyfair appealed the Board of Adjustment and
Appeal's(BOAA)decision. Mr.Fraiser sited information from the US Dept.Transportation that
signs do not distract drivers. He asked that Council reconsider and allow his request.
Cncl.Whiting asked staff when the revised sign ordinance would be in front of City Council for
review. Mr.Leek said staff had a meeting with the Chamber and members of the public policy
committee. They have reviewed the ordinance and have now proposed an entirely different
approach to the sign ordinance than is encompassed in the existing regulations. This will have to go
into review with the EDAC and the Planning Commission. Cncl.Whiting stated that the ordinance
has been under review for too long. Cncl.Lehman believes a separate workshop may be needed to
address the issue.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to uphold the
denial of the Planning Commission. Discussion followed. Cncl.Lehman would like to see the
appeal denied until a text amendment to the the sign ordinance is in place. He doesn't want to have a
patched ordinance. Cncl.Whiting agrees with Cncl.Lehman. Cncl.Mocol disagrees and would
like to grant the CUP to Valleyfair. Mayor Tabke asked for vote on the motion.
Vote: 1 -4
Opposed: Mayor Brad Tabke
Councilmember Jay Whiting
Councilmember Kathi Mocol
Councilmember Mike Luce
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to uphold the
appeal of Valleyfair and direct staff to prepare a resolution allowing the amendment of their PUD to
allow an eight second interval for the sign as a part of their PUD for action on the Consent Agenda
at the July 22,2014 meeting.
Vote: 4- 1
Opposed: Councilmember Matt Lehman
Mayor Tabke asked that staff schedule a workshop sometime in early fall to discuss the Chamber's
sign ordinance proposal.
B. Police and Fire
1. Discussion of Unmanned Aircraft System Regulation(A)
Chief Tate said staff was recently directed by City Council to examine ordinances and regulations
surrounding the use of drones or Unmanned Aircraft Systems(UAS)and report back to council in
June.Along with the City's attorney,staff has looked into the drone regulation issue and whether the
City has authority to adopt an ordinance,similar to the City of St.Bonifacius,limiting the use or
operation of drones in the City's airspace. While UAS regulation raises numerous constitutional and
common law issues,the issue of federal preemption is the major preliminary issue.
He also said by federal law,the Federal Aviation Administration(FAA)is charged with U.S.
airspace safety. This authority preempts any state or local government from airspace regulation. The
police depac anent has recently received multiple complaints about UAS flying over residences.
Chief Tate said that the FAA is currently working on integrating the use of a wide range of small
civilian aircraft systems into the national airspace. This is expected to be completed by early 2015.
Staff recommends that City Council wait for the FAA to address the issue before moving forward
with an ordinance of our own. Should no federal regulations be adopted by early 2015,the City
could re-visit this subject in July 2015.
Moved by Councilmember Matt Lehman, to direct staff to prepare an ordinance similar to that of
St.Bonifacius. Motion failed for lack of a second.
Vote: 1 -0
C. Public Works and Engineering
D. Personnel
1. Authorization to Offer Early Retirement Incentive(E) (Item moved to the Consent Agenda)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol moved to
authorize the offering of an early retirement incentive program. (Motion carried under the Consent
Agenda)
Vote: 5 -0
E. Parks Recreation and Natural Resources
1. Implementation of a Dog Park Pass Program for the Dog Park within Southbridge Community Park
(A,D)
Ms. Polley said the PRAB considered the idea of a dog park pass for the dog park in the future
Southbridge Community Park. The board also recommended that staff should move forward in the
pursuit of a partnership with Three Rivers Park District(TRPD). TRPD Board of Commissioners
was presented with the potential partnership.The proposal stated that if the partnership was
supported and the City chose to move forward with charging a fee for the dog park,the City would
install the "LUKE" automated pay station that would track daily fees and could be linked to the
TRPD's system. The pay station could also be linked to the City's system if desired. The City would
be responsible for the maintenance and management fees of the automated pay station.
The terms included the City retaining 100%of the daily pass revenue collected at the automated
pay station. In addition,if the City sold annual passes at the Community Center the City would
retain 50%of the annual pass revenue. Through further negotiations,the City would still retain
100%of the daily pass revenue collected at the automated pay station and 25%of all annual passes
sold to residents with a 55379 zip code.
The cost to initially install the"LUKE" is approximately$18,000 which could become part of the
Southbridge Community Park project cost. The cost for the pay station could also be funded
utilizing funds budgeted in the park development general fund budget.
The PRAB discussed the license fees and the Shakopee dog park pass fee and are recommending to
the City Council an annual dog license fee of$15.00 with the option to purchase 1,2 or 3 years at a
time based on the expiration date of the dog's rabbis vaccination. The PRAB is also recommending
a Shakopee Dog Park pass annual fee of$10 per dog. Staff would also recommend that the fees(or
a portion thereof)from the annual dog park passes and dog license go toward maintenance and
operations of the dog park.
Cncl.Lehman asked how enforcement will be handled. Ms.Polley said it's an honor system and
there will be random checks by police department. Staff will work with PD regarding enforcement.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to approve the
recommendation of the Park and Recreation Advisory Board to sell a City of Shakopee dog park
pass and submit a proposal to Three Rivers Park District to partner on their annual dog park pass
where the City would retain 100%of all daily fees and 25%of annual pass fees sold to residents of
zip code 55379.
Vote: 5 -0
2. City Usage of the Intergovernmental Grant Given by the Shakopee Mdewakanton Sioux community
(A,D) (Item moved to the Consent Agenda)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to authorize
the utilization of the$150,000 intergovernmental grant from the Shakopee Mdewakanton Sioux
Community for the construction of the planned Huber Park open air shelter. (Motion carried under
the Consent Agenda)
Vote: 5 -0
F. General Administration
1. City Hall Feasibility Study(F)(Item moved to Consent Agenda)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to retain
BKV Group to conduct a comprehensive City Hall feasibility study at a cost not to exceed$30,000.
(Motion carried under the Consent Agenda)
Vote: 5-0
11. Other Business
Ms.Polley updated Council that Scott County Board passed an action at their July 15,2014
meeting that there will continue to be a Slow-No Wake restriction on Lake O'Dowd until further
notice.
12. Closed Session-"Consider Acquisition of MnDOT Property by CR 69&Vierling Drive"
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to closed
session according to MN State Statute Sec.13.D.05 Sub.B.3 to discuss Consider Acquisition of
MNDOT Property by CR 69&Vierling Drive.
Vote: 5 -0
13. Adjourn to Tuesday,July 22, 2014 at 7:00 p.m.
Mayor Tabke reconvened the meeting at 8:33 p.m. stating that no action was taken during the closed
session.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to adjourn the
City Council meeting to 7:00 p.m. Tuesday,July 22,2014.
Meeting adjourned at 8:34.p.m.
Vote: 5 -0
Julie A Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
WORKSHOP SESSION SHAKOPEE MINNESOTA July 22,2014
Present: Mayor Brad Tabke;Councilmember Matt Lehman;Councilmember Kathi Mocol; Councilmember
Mike Luce
Absent: Councilmember Jay Whiting
Staff City Administrator Mark McNeill;Public Works Director/Engineer Bruce Loney;Parks,Recreation&
Present: Natural Resources Director Jamie Polley;Finance Director/City Clerk Julie A Linnihan
1. Roll Call
2. Pledge of Allegiance
3. Approval of Agenda
Mr.McNeill advised Council that 4.C,Alcohol Variance for Remaining Car Cruise Show has
been removed from the Consent Agenda.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve
the agenda as amended.
Vote: 4-0
4. Consent Business(All items listed in this section are anticipated to be routine.After a discussion
by the Mayor there will be an opportunity for members of the City Council to remove items from
the consent agenda for individual discussion. Those items removed will be considered following
the public hearing portion of the agenda. Those items remaining on the consent agenda will
otherwise not be individually discussed and will be enacted in one motion.)
Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve
the Consent Agenda as amended.
Vote: 4-0
A. Authorize the Execution of Trail Easement for the Quarry Lake Trail Project(E)
Moved to authorize the appropriate city officials to execute the trail easement agreement between
OIRE Minnesota LLC and the City of Shakopee.(Motion carried under the Consent Agenda)
B. A Resolution Granting Approval of Valleyfair's Appeal of the Planning Commission's Resolution
No.PC 14-020-Res.No. 7468.
Offer Resolution No. 7468, a resolution granting approval of Valleyfair's appeal of the Planning
Commission's Resolution No.PC 14-020. (Motion carried under the Consent Agenda)
C. Alcohol Variance for Remaining Car Cruise Shows.
Item Removed from the Agenda.
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL(Limited to five minutes per
person/subject.Longer presentations must be scheduled through the City Clerk.As this meeting
is cablecast,speakers must approach the microphone at the podium for the benefit of viewers and
other attendees.)
6. Business removed from the Consent Agenda will be discussed at this time
None.
7. Workshop Discussion
A. Capital Improvement Plan(CIP)Review
1. Presentation of Valley View Road and CR 83 Drainage Study(D,E)
Mr.Loney said that earlier this year,staff initiated a drainage study with WSB &Associates for
the area south of Valley View Road and west of CR 83. The study was to analyze the channel
capacity and what improvements can be made to keep the water from entering on to Valley View
Road.
During the spring of 2014 snow melt,surface drainage would run toward Valley View Road
causing minor flooding. The main item identified with the study is that the current condition of
the watershed has a much higher peak flow rate than the channel and the 36" culvert under CR 83
can handle.
Coordination with the SMSC, Scott County Highway Department,City of Prior Lake and the
PLSLWD will be needed to come up with a balanced solution. Coordination with the adjacent
property owners will be done as well.
Bob Barth of WSB presented Council with the study and the need for additional modeling of the
drainage district to evaluate system storage and to consider channel and culvert improvements.
Staff recommends moving forward on further drainage modeling and meeting with the
governmental bodies associated with the Memo of Agreement for the Prior Lake outlet channel.
Staff also requests consideration of preliminary design options in improving the drainage
facilities in the area. The study and any future improvements will be paid out of the Storm
Drainage fund. Council agreed to move forward with the study.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve
the Valley View Road and County Road(CR)83 drainage study and directing staff to move
forward on a comprehensive modeling and preliminary design of improvements in the Blue Lake
Channel west of CR 83.
Vote: 4-0
B. Infrastructure CIP
1. 2015-2019 CIP plans.
Mr.Loney presented Council with the 2015-2019 Capital Improvement Plans(CIP). He
discussed the sanitary sewer,storm water, street and infrastructural construction projects.
After discussing the CIP projects,Mayor Tabke would like to have the future downtown
improvements and plans moved up to a 2016-2017 project and Council agreed. Council's
consensus also is to move the Lewis St.parking lot renovation to 2016.
Council Lehman wants to keep the need to rehabilitate Marschall Road north of 10th Avenue high
profile for the County.
C. Park CIP
1. 2015-2019 Park CIP Plans
Ms.Polley presented the 2015-2019 Park CIP. She discussed projects in the the Park Reserve
CIP and Park Asset fund.
The Park Asset plan includes projects that address maintenance or enhancements to existing parks
and park facilities and is funded by Park Dedication Fees. As the City's level of developable land
reduces,the amount of Park Dedication funds will also be reduced. This will result in little to no
activity in future years. Staff is seeking direction from the City Council on alternate sources of
funding for the Park Reserve Fund for future development within the City and the potential
development areas outside of the City limits.
The Park Asset plan is funded annually from both the Recreation budget and the Park
Maintenance budget. The funding from the Recreation budget is the building rent for the
Community Center,Ice Arena and Pool. The Park Maintenance budget allocates$125,000. The
Park Asset plan shows estimated costs for each project based on contract pricing. Some projects
are completed with City Staff and usually result in a reduced cost to the City. The ability for
projects to be completed by City staff depends on the availability and expertise of the
departments. The Park,Recreation&Natural Resources Director coordinates many of the tasks
each year with either the Public Works Department or Building Maintenance Department. If all
the projects are completed as planned the fund will be utilized entirely by 2019.
Mayor Tabke asked Ms. Polley about improving accessibility for playground equipment in parks
and would like to see that done in 2015. Cncl.Luce ask for information regarding poured in place
playground.
D. Equipment Plan Review
1. Equipment 5 year Plan
Mike Hullander,Public Works Superintendent,presented Council with the 5 year equipment plan.
After Council reviewed,Mayor Tabke questioned why there was a need for such a large amount
in the balance. Ms.Linnihan stated that staff and Council need to look at internal fees as part of
the budget process.
E. Debt Overview
1. Debt Overview and other Business.
Ms.Linnihan provided Council with an overview of the 2015 debt service funds. She asked
council to review the maturity dates of debt. The request that Ms. Linnihan will be presenting in
the preliminary levy will address a few of the bond issues. She would like council to consider
increasing the levies for the 2004B,2006A and 2007B bonds to cover the debt and not relying on
under spend to fund them.
Council agreed to add a small levy for the 2007B debt over two years.
Ms.Linnihan wanted to discuss with Council odd year elections. She advised Council that the
City is now responsible for training election judges and are currently doing so because of the
upcoming state wide elections. She said because of the way Shakopee has set up their elections,
the City has elections every year. She is asking the Council to consider moving the local elections
to even years to coincide with other governmental entities. She would like to pursue as budget
discussions continue.
Cncl.Lehman said he was against it because city elections get lost in the state and federal
elections. Mr.McNeill said he would provide Council more information regarding elections,
number of Council members and the length of terms.
Council Luce asked to find a way for the City to make a$100,000 loan to the buyer of the pet
store,with$5,000 to be forgiven each year for 20 years to entice someone to purchase it. Mayor
Tabke was more comfortable with$50,000-$60,000. Council Luce agreed to that dollar amount.
Cncl.Lehman stated that Council should follow the current policy regarding facade improvement
or change the policy. The information will be given to the Economic Development Advisory
Committee(EDAC)to consider.
8. Adjourn to August 6,2014 at 7:00 p.m.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to adjourn the
meeting to August 6,2014 at 7:00 p.m.
Meeting adjourned at 8:59 p.m.
Vote: 4-0
Julie A Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary